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Document Control Coordinator I

Orange, TX

Duration: 6-month contract (extension possible)

Pay Rate Range: $23.00/hr

Work Schedule: Hours can range from 6:00 AM to 6:00 PM. Currently working 5/10s, Monday – Friday, 6:30 AM – 5:00 PM. Weekends are a possibility. (Subject to change)

Responsibilities:

+ Assist with pre-loading contractor and vendor document deliverable information into Aconex EDMS to align with the relevant Master Document Register.

+ Ensure that documents received from contractors and other entities meet project requirements.

+ Upload documentation submitted by contractor and attach to the corresponding pre-loaded EDMS record or new EDMS record created in Aconex EDMS.

+ Populate required metadata fields for each document uploaded into Aconex EDMS.

+ Generate and issue document transmittals using Aconex EDMS.

+ Provide support to project management team personnel located at domestic and international contractor offices.

+ Periodically perform audits to confirm issued documents are in the correct folder location within Aconex EDMS.

+ Apply established workflow processes and procedures; provide feedback regarding their effectiveness.

+ Interface with contractors’ document control staff.

+ Function as a super user within one or more contractor EDMS.

+ Track document review cycles and interface with consolidators where necessary to complete review cycles within the specified time period.

+ Remit company comments to contractor and upload to other systems using established processes where required.

+ Audit contractor EDMS and related document control and management processes to verify conformity to requirements and identify opportunities for improvement.

+ Process assigned project mailbox emails and requests for information or assistance.

+ Run Aconex EDMS reports.

+ Attend and participate in meetings as necessary.

Job Requirements:

+ Working knowledge of Aconex EDMS.

+ Familiarity with other common industry EDMS software.

+ Minimum of 3 years' experience using an EDMS in a fast-paced project environment.

+ Awareness of metadata, technical information, equipment tagging, and other relevant attributes of technical and non-technical document control and management.

+ Detail-oriented with a positive work ethic.

+ Ability to check own work for completeness and accuracy.

+ Self-starter, organized, and efficient.

+ Good written and oral communication skills in English.

+ Other non-English language skills a plus.

+ Ability to work independently or in a team environment.

+ Skilled at prioritizing and managing work tasks to achieve planned results.

+ Prior experience on energy, oil and gas, and/or petrochemical industry projects.

Ref: #236-Eng Pasadena

System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.