• Accounts Receivable Specialist

    Aston Carter (Hatfield, PA)


    Job Title: Accounts Receivable/Billing Specialist

    Job Description

    We are seeking a detail-oriented Accounts Receivable/Billing Specialist to join our growing team. The ideal candidate will have experience in accounts receivable, invoicing, and credit card processing. This role involves ensuring accurate and timely processing of credit card transactions, customer invoicing, remittance processing, and sales tax adjustments. Join us to contribute to a dynamic and expanding organization with opportunities for growth.

    Responsibilities

    + Credit Card Processing & Reconciliation:

    + Enter, void, and reconcile internet orders in Converge, ensuring amounts match in Excel before settling payments. Process and settle credit card batches (Visa, Mastercard, Discover, Amex).

    + Ensure clean tracking and categorization of virtual card and credit card remittances for smooth reconciliation. Monitor declined payments and flag unresolved transactions within two weeks.

    + Customer Invoicing & Portal Submissions:

    + Invoice shipments, ensuring all necessary invoices are prepared for credit card processing. Submit invoices across multiple customer portals, including Ariba, Coupa, France, IDS (Invoice Delivery Services), IPP (Government), Jaeggaer, Kaust, Taulia, Transcaepta, University of Gothenburg (Sweden).

    + Support documentation for future automation efforts in invoicing and portal submissions.

    + Remittance Processing & Customer Communication:

    + Process virtual card and credit card remittances with proper tracking and categorization.

    + Send out itemized paid invoices for customer requests via the remittances mailbox. Dedicate two hours daily to sending out ACH remittance details to customers.

    + Sales Tax Adjustments & Compliance:

    + Make sales tax adjustments based on daily sales tax emails.

    + Ensure exemption certificates and minor invoice adjustments are processed correctly.

    Essential Skills

    + Experience in invoicing and invoice processing

    + Proficiency in accounts receivable and billing

    + Strong skills in Excel, including sorting and filtering functions

    + Experience with credit card processing and remittance processing

    Additional Skills & Qualifications

    + Associate's degree

    + 2+ years of experience with accounts receivable and billing invoicing (1,000+ invoices per week)

    + 2+ years of experience with an accounting ERP (such as Deacon, QuickBooks, SAP, Oracle, JDE, NetSuite or similar)

    Work Environment

    This role will be 5 days onsite in Hatfield, PA. You will work on an accounting team of 4 in a dynamic and growing environment. The company offers a comprehensive source of high-quality products in the fields of microscopy and general laboratory research.

     

    This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume to ktrivigno @astoncarter.com along with your availability for a 10-minute phone call.Pay and Benefits

     

    The pay range for this position is $24.00 - $26.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Hatfield,PA.

     

    Application Deadline

     

    This position is anticipated to close on Apr 30, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

    Diversity, Equity & Inclusion

    At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

     

    + Hiring diverse talent

    + Maintaining an inclusive environment through persistent self-reflection

    + Building a culture of care, engagement, and recognition with clear outcomes

    + Ensuring growth opportunities for our people

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.