• Program Fiscal Assistant

    WestCare Foundation (St. Petersburg, FL)


    Program Fiscal Assistant

    Job Details

    Job Location

     

    Saint Petersburg - 1735 Martin Luther King S Floor 1 - Saint Petersburg, FL

    Position Type

    Full Time

    Education Level

    High School

     

    Salary Range

     

    $20.00 - $23.00 Hourly

     

    Job Category

     

    Accounting

    Description

    POSITION SUMMARY:

    Person in this position will perform all administrative duties for the WestCare GulfCoast-Florida Program(s) as assigned. Work in conjunction with the Senior Accountant on all finance-related matters. Essential Job Functions include those listed below. Other duties may be assigned as needed.

    ESSENTIAL JOB FUNCTIONS:

    + Assist with GulfCoast-Florida programs’ operations and administration.

    + Process all client Food Stamp applications and document procedures for all applicable programs, complying with all State requirements, and maintain files according to regulations. Work closely with the State Department representative for food stamps. Swipe cards to pull funds off cards and deposit to operating account.

    + Work cooperatively with program and senior accountant to maintain all client Trust Accounts.

    + Compare client pay stubs with checks dropped and/or direct deposit receipts from the bank. Verify all charges to client accounts are accurate. Meet with graduating clients to go over their account before their final check is processed. Give client their check when they leave.

    + Enter all client paycheck info, client draw requests, and any other charges and/or deposits into Clinical Data System (CDS).

    + Prepare client financial requests weekly, ensuring requested funds are available in their account. Submit to senior accountant for processing.

    + Fill in for staff when they are on vacation or if position is vacant. This includes but is not limited to answering phone, completing client intakes, taking notes at treatment team, and daily data entry.

    + Prepare monthly statements for client’s review. Copy senior accountant on statements and monthly food stamp draws.

    + Maintain inventory of office and program supplies and order monthly, as approved by program director.

    + Create security swipe badge and issue keys for all new employees.

    + Other duties may be assigned as needed.

    Qualifications

    ESSENTIAL QUALIFICATIONS:

    To perform this job successfully, an individual must be able to perform the duties and responsibilities satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

    Experience and Competencies:

    + Excellent written and verbal communication skills.

    + Ability to handle multiple projects simultaneously.

    + Excellent communication skills.

    + Attention to detail.

    + Ability to exercise good judgment and discretion.

    + Ability to work well in a team environment.

    + Superior organizational skills.

    + Extremely strong computer skills, to encompass all Microsoft Office applications.

    + Adherence to the highest standard of ethical conduct.

    + Professional appearance and demeanor.

    EDUCATION and/or EXPERIENCE:

    + Minimum 2 years’ experience working in a residential treatment setting.

    + High school graduate or equivalent

    + Bachelor’s degree preferred.

    LICESURE/CERTIFICATION:

    + Not applicable for this position.

    WORKING CONDITIONS:

    + Work is performed primarily in a professional, office setting.

    + Regular attendance is required. Working overtime may be required and essential to perform job duties at times.

     

    WestCare is an Equal Opportunity Employer. Employment at WestCare is contingent upon successful completion of a pre-employment drug test, pre-employment physical and criminal background check.