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Student Assistant, School of Medicine Associate Dean-Student Affairs

Galveston, Texas, United States

New

Student Titles

UTMB Health

Requisition # 2501018

Job Summary:

The UTMB John Sealy School of Medicine is seeking a motivated and detail-oriented Student Assistant currently enrolled in, or accepted to begin a graduate level program - to serve as a residence coordinator and support the administrative and coordination tasks of the Joint Admission Medical Program (JAMP). This role involves supervising premedical students in a four-week summer enrichment program, enforcing program policies, and fostering a community conducive to student success. This position upholds UTMB’s core values and professionalism while collaborating closely with program staff to ensure the program’s success and support its participants.

Job Duties:

+ Housing Management:

+ Reside onsite and be available 24/7 Monday thru Friday, and available for weekend summer enrichment activities on/off campus.

+ In conjunction with the Texas A&M University-Galveston Housing Director, coordinate check-in/check-out procedures, opening and closing of residence halls at the start and end of JAMP summer intern program, room changes, accommodation request, and any related room assignment issues.

+ Distribute housing information packets and guidelines, including check-in/check-out instructions, emergency contacts, and housing policies.

+ Partner with housing provider to ensure housing meets all necessary standards and is available for the duration of the summer internship program.

+ Assist with COVID-19 quarantine and isolation procedures and follow up.

+ Enforce residence hall policies and serve as the primary point of contact for housing-related inquiries, ensuring clear and timely communication to interns and staff.

+ Program Coordination:

+ Collaborate with the JAMP Medical School Coordinator to plan and execute events, workshops, seminars, social activities, and enrichment programs, fostering student participation.

+ Assist with other duties as assigned through the Office of Admission & Recruitment (e.g., Orientation, Admission related events, etc.).

+ Communication:

+ Record and report issues related to housing, transportation or inappropriate student behavior to the JAMP Medical School Coordinator.

+ Update and manage content on the JAMP YAPP application and relevant social media platforms.

Marginal or Periodic Functions:

Performs related duties as required.

REQUIRED EDUCATION/EXPERIENCE:

+ Currently enrolled in, or accepted to begin an accredited graduate-level program, preferably in a field related to healthcare, education, or administration.

+ Strong organizational, conflict resolution, and time-management skills.

+ Excellent written and verbal communication skills.

+ Proficiency in Microsoft Office Suite and social media applications.

+ Ability to work independently and as part of a team.

+ Attention to detail and a proactive approach to problem-solving.

Preferred Qualifications:

+ JAMP undergraduate scholar

+ On-campus living experience.

+ Experience with event planning and coordination.

+ Familiarity with social media management and content creation.

EQUIPMENT:

Standard office equipment.

WORKING ENVIRONMENT/LOCATION OF POSITION:

Reside at residence with students, and standard office environment.

Salary Range:

Commensurate with experience.

EQUAL EMPLOYMENT OPPORTUNITY:

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.

Compensation