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Job Details

Job ID: 5115440

Job Description

This position is an anticipated vacancy. It is expected to be vacant by 06/30/2025. However, the current incumbent has a right to rescind their retirement, leave, or resignation up until the day of the expected vacancy date. Your hire will not be confirmed until the position is vacated.

Reports to: Chief of Human Resources

Summary:

The Special Assistant will work directly with the Chief of Human Resources, the Human Resource team, and other district stakeholders and will be responsible for performing several administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced environment. The Special Assistant’s main duties include scheduling and facilitating meetings, organizing daily calendars, triaging and responding to internal and external inquiries, and supporting the Chief of Human Resources and the Human Resource team with special projects. The role requires a seasoned HR professional who is detail-oriented, organized, and can handle sensitive information with professionalism and confidentiality.

Responsibilities:

+ Provide executive-level administrative support to the Chief of Human Resources, including managing daily schedules, arranging meetings, and coordinating appointments.

+ Handle incoming calls, emails, and correspondence, prioritizing requests and providing timely responses.

+ Manage special projects, track milestones, and deliver executive reports on progress and outcomes.

+ Organize and coordinate HR-related events, meetings, and trainings, including logistics, materials, and communication.

+ Maintains the calendar of the Chief of Human Resources, including arranging cross-functional meetings for the Office of Human Resources

+ Serves as the timekeeper for the Human Resources team

+ Provides support to the Chief of Human Resources for the convening

+ Monitors the budget, expenses, and contract requests for the department

+ Manages the intake, triaging, and responses to various internal and external inquiries such as team operations requests, external requests for meetings, etc

+ Coordinate communication efforts for HR initiatives, including drafting announcements, newsletters, and policy updates

+ Handle confidential HR matters with discretion and professionalism.

+ Assists the Chief of Human Resources with other duties as assigned

Qualifications - Required:

+ Bachelor's Degree in Human Resources, Business Administration, or a related field

+ Experience in government, education, non-profit, or private sector demonstrating effective administrative support

+ Exceptional writing, research, analytical, and organizational skills, and the ability to convey complex concepts in a clear, concise, and logical manner

+ Sound judgment, discretion, and the ability to work easily with senior leaders across the organization

+ Ability to partner well with colleagues both inside and outside of the organization

+ Ability to work independently and undertake supervisor responsibilities as needed

+ Ability to maintain confidentiality

+ Excellent computer skills, including Microsoft Office and Google Suite

Qualifications - Preferred:

+ Professional certifications such as SPHR or SHRM-SCP are strongly preferred.

+ Demonstrated success in a large public sector or educational institution

Terms: Managerial, C41.

The Boston Public Schools, in accordance with its nondiscrimination policies, does not discriminate in its programs, facilities, employment, or educational opportunities on the basis of race, color, age, criminal record (inquiries only), disability, homelessness, sex/gender, gender identity, religion, national origin, ancestry, sexual orientation, genetics or military status and does not tolerate any form of retaliation, or bias-based intimidation, threat or harassment that demeans individuals’ dignity or interferes with their ability to learn or work.

Position Type: Full-time

Positions Available: 1

Job Categories

Administrator, Human Resources