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Operations Administrative Assistant

Bilfinger is a leading international industrial services provider, active primarily in Continental Europe, Northwest Europe, North America, and the Middle East. With over 4,500 skilled employees in North America, Bilfinger delivers its services across multiple industries that include petrochemical, oil & gas, consumer goods, energy and utilities, and government services. Bilfinger has offices in 40 states, and our project portfolio covers the entire value chain from consulting, engineering, manufacturing, assembly, maintenance, plant expansion, and turnarounds to environmental technologies and digital applications. We have over 100 years of industrial experience on projects as small as $500 and as large as $40M, performed in every time zone of the United States.

Operations Administrative Assistant

Job Description:

We are seeking an organized and detail-oriented Operations Administrative Assistant to

support our operations team. The successful candidate will play a crucial role in facilitating

efficient workflow and maintaining accurate documentation within our fabrication division. This

position requires proficiency in SAP and strong communication skills to liaise with project

managers and team members.

Key Responsibilities:

- Create and manage Fab Work Order (WO) job folders in the system to archive estimating

documents efficiently.

- Populate Fab WO requisitions in SAP with accuracy and timeliness.

- Draft and update Bid Letters, ensuring they are submitted and archived appropriately within

the job folder.

- Request Customer Service (CS) order numbers for all Fab WOs to maintain proper records.

- Link job folders to the corresponding fab requests for streamlined access and documentation.

- Complete Kabal documentation for shipping to customers, ensuring all details are correct.

- Process a high volume of Purchase Requisitions (20-80) in SAP for offshore and fabrication

needs.

- Organize, scan, label, and process Delivery Tickets from the shop, including Goods Receipt

(GR) and attachment to Purchase Orders (PO) in SAP (10-30 tickets daily).

- Utilize Dataserv to process and GR 80-200 invoices in SAP accurately.

- Process and submit time for base and support ongoing initiatives for the fabrication shop.

- Communicate with Project Managers regarding requisition coding and other related inquiries.

Qualifications:

- High school diploma or equivalent; associate’s or bachelor’s degree preferred.

- Proven experience in an administrative role, preferably in operations or manufacturing.

- Proficiency in SAP and other relevant software applications.

- Strong organizational skills with the ability to manage multiple tasks and deadlines.

- Excellent written and verbal communication skills.

- Attention to detail and a commitment to maintaining accurate documentation.

Please reach out to Jason Alan Jaure ([email protected]) in case of any questions related to this position.

Bilfinger Inc. is an Equal Opportunity Employer – M/F/Veterans/Disabled. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or other legally protected characteristics.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.

Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.

Fraudulent employment offers

We are aware that fraudulent employment offers are being transmitted via email by people claiming to be employees or representatives of Bilfinger. Prospective candidates are provided job descriptions and employment letters and are asked to complete and return employment information forms as well as official tax forms. These job offers may look genuine and could include names of Bilfinger legal entities, Bilfinger executives, their signatures, seals of “authenticity”, the Bilfinger brand and logo.

Please be advised that these communications areFRAUDULENTand areNOTsent from anyone within or affiliated with Bilfinger. These email messages are a scam and should be treated as such. Bilfinger does not make job offers via social media, unsolicited email or without personally interviewing candidates first. We never send you cheques in order to pay contractors to set up a home office.Neversend money or pass on personal details to anyone suggesting they can provide employment with Bilfinger, and never reply to an email address that does not end in @bilfinger.com.

If you receive such a message, you are advised to contact your local law enforcement agency and provide any details you may have. You also may forward the messages to [email protected] .

If you are interested in an employment with Bilfinger, please submit your application in the safe environment of our global job portal (https://jobs.bilfinger.com/) only.

Nearest Major Market:Lafayette Louisiana Job Segment: Offshore Oil, Secretary, Operations Manager, Help Desk, Information Technology, Energy, Administrative, Operations, Technology

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