• Office Administrator

    Robert Half Office Team (Pittsburgh, PA)


    Description

    Our client in the North Side of Pittsburgh is hiring for a contract to hire Office Administrator. Pay depending on experience: $25

     

    + Hours: 8AM - 5PM (100% onsite)

     

    Free parking provided.

     

    Business casual environment

    DUTIES AND RESPONSIBILITIES:

    • Perform a variety of daily administrative duties as required (e.g. equipment transfers, timecards, meter readings, fuel usage and receipts, equipment maintenance schedules and running various reports for the manager)

    • Reconcile timecards for assigned shop and logistics personnel, ensuring correct hours are reported and paid

    • Vehicle maintenance and fleet fuel card administration

    • Process weekly mileage reporting

    • Opening, Monitoring and Close out of work orders

    • Maintain inspection logs for company vehicles

    • Maintain and process registration renewals and insurance cards

    • Process outside repair services and vendor invoice review.

    • Run KPI reports for preventative and emergency maintenance

    • Serve as Project Office Contact.

    • Receive office guests and answer phones directing questions or problems to the appropriate internal contact/personnel

    • Prepare correspondence, reports, manuals, and forms as needed.

    • Assist with regional Safety department handling of safety and environmental issues.

    • Production of weekly detailed project equipment listings.

    • Responsible for entering work orders and purchase orders for parts and outside services

    • Other duties as assigned

    EDUCATION AND EXPERIENCE:

    • High school diploma or equivalent is required; College degree preferred

    • 1 year of experience in construction administrative support, contract administration, or construction project management preferred

    • Construction Online Software experience preferred

    • Key bookkeeping, accounting, and math skills are required

    • Excellent organization, time management, attention to detail, and communication skills

    • Personable and outgoing demeanor with the ability to multi-task in a quickly changing environment

    WORK ENVIRONMENT

    • This position is primarily indoors.

    • This work environment may involve minimal exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors and/or loud noises.

    PHYSICAL DEMANDS

    • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    • Substantial movements (motions) of the wrists, hands, and/or fingers.

    • Ability to operate standard office equipment and keyboards.

    • Ability to communicate information and ideas so others will understand.

    • Exerting up to 15 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

    • Must be able to remain in a stationary position 50% or more of the time.

     

    Requirements • Proven experience in office administration or management roles.

     

    • Proficiency in accounting software systems, including Dentrix Dental Software and About Time.

    • Familiarity with financial services tools such as ADP and Concur.

    • Strong knowledge of accounts payable (AP) and accounts receivable (AR) processes.

    • Experience with CRM systems for recordkeeping and data management.

    • Excellent organizational and multitasking skills.

    • Effective communication skills, both verbal and written.

    • Ability to work independently and collaboratively in a team environment. TalentMatch®

     

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .