"Alerted.org

Description

Case Administrator – Legal Mediation Office

Robert Half is currently seeking a highly skilled and experienced Case Administrator to join a dynamic and fast-paced law mediation office known for its commitment to excellence and exceptional client service.

Key Responsibilities:

+ Mediation Support: Leverage extensive knowledge of the mediation process, backed by 10+ years of experience in a legal environment supporting a mediator or senior partner.

+ Complex Scheduling: Manage and coordinate intricate calendars and appointment schedules with precision and efficiency, ensuring seamless mediation session logistics.

+ Client Relations: Deliver white-glove service through professional, courteous client interaction—especially via phone—with a focus on responsiveness and discretion.

+ Administrative Excellence: Prepare and maintain accurate legal documents, manage e-filing processes, track billable time, and compile comprehensive mediation notebooks.

+ Organizational Oversight: Ensure meticulous organization of case files, schedules, and documentation to support smooth and effective operations.

+ Team Leadership: Train and mentor new administrative staff, providing consistent support and coverage during absences to maintain operational continuity.

+ Professional Presentation: Represent the firm with the utmost professionalism, demonstrating polished communication and a calm, confident demeanor in all interactions.

Requirements • At least 10 years of experience managing calendars and coordinating cases within a legal or mediation setting.

• An associate’s degree or higher is preferred, though equivalent experience demonstrating attention to detail will be considered.

• Strong organizational, interpersonal, and problem-solving abilities, with a proven track record of thriving in high-pressure environments.

• Proficiency in billing software, calendaring tools, and document management platforms.

• Demonstrated expertise in creating, sending, and following up on client invoices.

• Familiarity with Microsoft Outlook, spreadsheet management, and other office applications.

• A commitment to confidentiality and professionalism in handling sensitive legal matters.

• Experience in training and mentoring administrative staff.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .