• Executive Assistant

    Adecco US, Inc. (Carlsbad, CA)


    Temporary Executive Assistant (3–4 Months)

    **Location:** Carlsbad, CA | **Type:** Temporary | **Duration:** 3–4 Months

    **Experience Level:** Minimum 5 Years Executive Support Experience

     

    We are seeking a highly organized and experienced **Temporary Executive Assistant** to support our CEO and senior leadership team during a 3–4 month engagement. This role is critical in keeping the CEO and other C-level executives aligned and on schedule, while also providing backup support to three VPs.

    Key Responsibilities:

    + **Heavy Calendar Management:** Proactively manage and coordinate complex calendars, ensuring efficient scheduling of meetings, travel, and appointments for the CEO and senior executives.

    + **Meeting Coordination:** Organize, prepare, and follow up on internal and external meetings, including executive leadership team sessions and board-related engagements.

    + **Expense Reporting:** Process and reconcile expense reports in a timely and accurate manner.

    + **Guest & Visitor Relations:** Greet and host high-level guests, manage onsite logistics, and ensure a professional, welcoming environment.

    + **Executive Backup:** Provide backup administrative support for three VPs as needed, ensuring seamless workflow and coverage.

    + **Executive Support:** Anticipate the needs of the CEO and C-suite, ensuring priorities are managed and deadlines are met.

    Qualifications:

    + Minimum of 5 years of experience supporting C-level executives in a fast-paced environment

    + Proven experience with calendar management and travel coordination

    + Strong attention to detail, organizational skills, and the ability to multitask

    + High level of discretion and professionalism when dealing with confidential information

    + Excellent communication and interpersonal skills

    + Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other scheduling or expense tools (e.g., Concur, Google Workspace)

     

    This is a temporary opportunity ideal for someone who thrives in high-demand roles and can hit the ground running.

    Work Environment / Physical Requirements

    Light physical effort equal to frequent lifting or moving of lightweight materials. Regularly required to sit or stand, bend and reach.

     

    The above Essential Duties & Responsibilities list includes those duties and responsibilities for which the position exists and which must be satisfactorily performed in order to be successful in the position. However the job description is not intended to be an all inclusive listing of work requirements.

     

    **Pay Details:** $30.00 to $40.00 per hour

     

    Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

     

    Equal Opportunity Employer/Veterans/Disabled

     

    To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy

    The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

    + The California Fair Chance Act

    + Los Angeles City Fair Chance Ordinance

    + Los Angeles County Fair Chance Ordinance for Employers

    + San Francisco Fair Chance Ordinance