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Job Title: Accounts Payable/Payroll Specialist

Job Description

This position supports the accounting area and is responsible for recurring core Accounts Payable, Payroll, and cash reporting functions. The Accounts Payable Specialist ensures the integrity of accounting information by recording, verifying, and entering transactions in accordance with the department’s procedures and policies.

Responsibilities

+ Compile, review, and verify incoming invoices for accuracy and appropriate documentation.

+ Obtain management approvals on all invoices.

+ Prepare check runs and enter ACH payments into the bank online system.

+ Maintain payable files including remittance advices, worksheets, and vendor templates.

+ Collaborate with respective departments and vendors to resolve AP-related issues in a timely manner.

+ Co-lead monthly and quarterly meetings for IT and Legal invoices to review existing processes to ensure accurate billing allocation.

+ Process corporate credit cards and expense reimbursements in accordance with business policies.

+ Handle the processing, distribution, and filing of Forms 1099.

+ Assist with the processing of VC tax exemption certificate renewal.

+ Prepare schedules, reports, and support documentation related to Accounts Payable for annual audit and internal management reporting.

+ Prepare bi-weekly payroll in ADP.

+ Run standard payroll reports to support payroll journal entries and pension plan/403(b) funding.

+ Handle all other recurring payroll processing activities.

+ Handle all year-end reviews and activities to ensure W-2s are accurate.

+ Work with HR to roll out company-wide payroll updates during open enrollment, mid-year promotions, and year-end reviews.

+ Assist as needed in preparation of documentation related to the budget, including enhancements to the Excel-based budget workbooks.

+ Assist with daily AM wire to fund grant check presentments in the BNY Mellon disbursement account.

+ Prepare cash funding requirements for Payroll, Checks, Wires, ACH.

+ Assist with providing Processing staff with daily incoming wire information from the BNY deposit account.

+ Assist finance with cash control reconciliation.

+ Assist brokerage with ad-hoc requests for QA.

+ Complete special projects as assigned.

Essential Skills

+ Bachelor's degree in accounting, finance, or economics.

+ 6+ months in a corporate accounting or finance setting within US GAAP.

+ 3+ years of experience working with multiple lines of data, pivot tables, and formulas within Microsoft Excel.

Additional Skills & Qualifications

+ Reconciliation

+ General ledger

+ Cash reconciliation

+ Journal entry

+ Accounts Payable

+ Invoicing

+ Excel

Work Environment

This role reports to the Accounting & Finance Manager and is part of a team of 4 in accounting. The position is expected to be onsite twice per week (Tuesday/Wednesday) at the worksite located at 45 Liberty Boulevard, Malvern, PA. The role offers an opportunity to work within a friendly, team-first atmosphere and is a hybrid role.

This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume to ktrivigno @astoncarter.com along with your availability for a 10-minute phone call.

Pay and Benefits

The pay range for this position is $21.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Malvern,PA.

Application Deadline

This position is anticipated to close on Apr 30, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

+ Hiring diverse talent

+ Maintaining an inclusive environment through persistent self-reflection

+ Building a culture of care, engagement, and recognition with clear outcomes

+ Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.