• Administrative Assistant

    Aston Carter (Nashville, TN)


    Administrative Assistant

    Job Description

    We are seeking a highly organized and personable Front Desk Administrative Assistant to join our team in Nashville, TN. The ideal candidate will be the first point of contact for visitors and clients, providing exceptional customer service and administrative support. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.

    Responsibilities

    + Greet and welcome visitors and clients in a professional and friendly manner.

    + Answer and direct phone calls, taking messages as needed.

    + Manage the front desk area, ensuring it is clean and organized.

    + Handle incoming and outgoing mail and packages.

    + Schedule and coordinate appointments and meetings.

    + Manage travel arrangements, including booking flights and hotels.

    + Schedule conference rooms for meetings.

    + Schedule and set up calls and virtual meetings.

    + Assist with administrative tasks such as data entry, filing, and maintaining records.

    + Provide support to other departments as needed.

    + Maintain office supplies inventory and place orders when necessary.

    + Assist with expense reports when needed.

    + Assist in the preparation of reports and presentations.

    Essential Skills

    + High school diploma or equivalent.

    + Proven experience as a front desk or administrative assistant.

    + Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

    + Strong organizational and multitasking abilities.

    + Excellent verbal and written communication skills.

    + Professional appearance and demeanor.

    + Ability to work independently and as part of a team.

    + Strong attention to detail and problem-solving skills.

    Additional Skills & Qualifications

    + Additional education or certification in office administration is a plus.

    + Experience in calendar management, travel arrangement, and meeting scheduling.

    + Experience with ordering supplies, travel coordination, and catering.

    Work Environment

    Office environment. Monday to Friday, 8am to 5pm.

    Pay and Benefits

    The pay range for this position is $21.00 - $23.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Nashville,TN.

     

    Application Deadline

     

    This position is anticipated to close on May 6, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

    Diversity, Equity & Inclusion

    At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

     

    + Hiring diverse talent

    + Maintaining an inclusive environment through persistent self-reflection

    + Building a culture of care, engagement, and recognition with clear outcomes

    + Ensuring growth opportunities for our people

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.