"Alerted.org

Req #: 245481

Department: INFORMATION SCHOOL

Appointing Department Web Address: http://ischool.uw.edu

Job Location Detail: eligible for hybrid work arrangement (min 3 days/week in office)

Posting Date: 04/22/2025

Closing Info:

Closes On 05/06/2025

Salary: $5,600 - $6,300 per month

Shift: First Shift

Notes:

As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-contract-covered-exempt-20250130-a11y.pdf)

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.

The Information School has an outstanding opportunity for an Informatics Academic Advisor to join their team.** **POSITION PURPOSE

The Informatics Academic Advisor provides academic advising and student support for current and prospective students pursuing a Bachelor of Science in Informatics (INFO). Reporting to the Lead Informatics Advisor, this position collaborates with all members of the INFO program team (Chair, Program Manager, other Academic Advisors, Program Coordinator) as well as iSchool Admissions, faculty, students, UW departments, employers, and community partners to support and develop the Informatics degree and minor programs and to facilitate the program’s goals.

Responsibilities include academic advising, communications, degree program promotion, student recruitment, event planning, records management, and other student services. This advisor serves as the primary point of contact for prospective students and works closely with the iSchool Office of Admissions on program outreach and recruitment initiatives. Additionally, the advisor supports joint student-facing activities, such as new student welcome events and graduation. They are expected to participate in iSchool communities of practice related to student support and advising, sharing best practices across the school’s five degree programs.

In the iSchool there is an expectation that all faculty and staff will step up where they see an opportunity to apply their special expertise or talents, speak up when they identify opportunities or concerns, and lead by taking actions that exemplify the iSchool’s core values. Leadership within the iSchool is expressed in diverse ways reflecting the variety of styles and cultures that are represented by our faculty and staff.

**DUTIES AND RESPONSIBILITIES** Academic Advising and Student Support (60%)

+ Provide academic advising for the Informatics program with an emphasis on prospective students including advising on degree options, admissions, transfer, financial resources, and university policy and procedure.

+ Counsel students with academic, financial, and personal difficulties. Refer students as necessary to appropriate campus or community resources.

+ Advise students on procedures in matters of misconduct. As requested, consult with the Program Chair, Executive Director of Academics, the Associate Dean of Academics and faculty to escalate or resolve matters of student misconduct. Participate in student conduct proceedings, if requested.

+ Facilitate paperwork for INFO students including independent study, curricular practical training (CPT), change of major, curriculum waivers, and graduation applications. Resolve routine requests as needed. Consult with INFO Program Chair and Associate Dean for Academics, as appropriate.

+ Keep informed of resources both on and off campus to assist INFO students in their academic and personal pursuits.

+ Other duties as assigned in consultation with supervisor, Program Manager and/or Program Chair.Recruiting and Admissions for Informatics Degree and Minor (20%)

+ Support outreach and recruiting initiatives for the Informatics program under the guidance of the Information School Associate Director of Admissions, the iSchool Program Manager for Inclusion, Diversity, Equity and Access (IDEAS) and Lead Informatics Advisor.

+ Support activities to recruit prospective students.

+ Collaborate with UW Undergraduate Admissions Office on first-year student recruiting activities.

+ Advise prospective students on the program and the application process.

+ Collaborate with academic units across the UW to promote Informatics.

+ Participate on the INFO Admissions Committee.Event Planning (10%)

+ Plan information sessions, and recruitment activities to support the recruitment of Informatics majors.

+ Assist in planning student-facing activities shared across programs including the iSchool Welcome for New Students, iSchool Career Fair, iSchool Showcase, and iSchool Convocation.

+ Collaborate with Informatics staff to schedule and facilitate INFO new student orientations.

+ Participate with UW First Year Program advising and orientation programs.Communication and Information Dissemination (10%)

+ Respond to student inquiries via email, phone, in-person, and zoom.

+ Manage the general email accounts for prospective and current students.

+ Disseminate information via various communications channels (i.e., email, social media, canvas) to prospective INFO students.

+ Help maintain accurate information for the INFO web pages.

+ Update iSchool students on University and School policies and regulations as needed.

+ Make recommendations to the iSchool Associate Director of Admissions and the Director of Communications for new publication projects that benefit the INFO program.

+ Participate in iSchool and University-wide committees as appropriate. **MINIMUM REQUIREMENTS**

+ Bachelor’s degree in informatics, Communication, Social Science, Education, Information Science, or related field.

+ Three years of experience in student advising, outreach and recruiting, or equivalent education/experience. **Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as license/certification/registration.** **ADDITIONAL REQUIREMENTS**

+ Experience in program planning and management, preferably in student services.

+ Knowledge of Microsoft Office products including SharePoint, Teams, and Bookings.

+ Demonstrated success in working with diverse populations.

+ Ability to work independently, as part of a team, and to lead others.

+ Excellent communications skills with demonstrated ability to convey information effectively in writing, verbally, and via technology.

+ Familiarity working with CRMs to manage communications. **DESIRED QUALIFICATIONS**

+ Experience in outreach and recruiting in grade 6-12 focused organizations.

+ Experience using UW systems such as Electronic Advising Records System (EARS) / Degree Audit Reporting System (DARS) and Keynes Student Database (SDB).

+ Familiarity with UW policies and procedures.

+ Familiarity with Canvas or equivalent learning management systems.

+ Familiarity with UW undergraduate policies and procedures.

+ Familiarity with video/web conferencing technology such as Zoom. **CONDITIONS OF EMPLOYMENT**

+ This position requires a flexible work schedule, with occasional weekend and evening hours, and the occasional need to travel for student recruitment activities.

+ This position is eligible for a hybrid work arrangement, with an expectation of at least 3 days per week in office (UW Seattle campus). **Application Process:** The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.