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Req #: 245491

Department: INFORMATION SCHOOL (iSchool)

Appointing Department Web Address: http://ischool.uw.edu

Job Location Detail: Temporary HR Manager for Staff Employment & Compensation

Posting Date: 04/22/2025

Closing Info:

Open Until Filled

Salary: $7000 - $7666 per month

Shift: First Shift

Notes:

As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-contract-covered-exempt-20250130-a11y.pdf)

_This position will be posted as Open Until Filled,_ _with a Priority Deadline of May 5th, 2025_ _._

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.

**The UW's** **_Information School (iSchool)_** **has an outstanding opportunity for a** **_Temporary_** **HR Manager for Staff Employment & Compensation** **to join their team.** _This temporary professional staff position will begin mid-June 2025 and extend through February 2026._

The temporary HR Manager for Staff Employment & Compensation manages the recruiting, payroll, compensation, and other personnel functions for the Information School’s (iSchool) regular and temporary staff (classified, professional, and represented civil service exempt) and hourly student assistant employees. The individual in this position is responsible for ensuring the iSchool recruits diverse, highly qualified employees; maintains equitable compensation; ensures timely and accurate payroll; and properly manages records. This position works with a high level of independence, reporting to the Assistant Dean for Finance and Operations.

The temporary HR Manager for Staff Employment & Compensation is responsible for interpreting and implementing University human resources and payroll policies, procedures, and best practices, working directly with UW Human Resources, the UW Employee Workday Help and other campus units and colleagues. This position advises iSchool supervisors and employees as well as provides advice and recommendations to iSchool Leadership regarding recruitment, compensation, and other human resources policies, procedures, best practices, and actions. The individual in this position must show exceptionally good judgment in dealing with issues of a sensitive nature. iSchool Staff Human Resources team consistently supports over 140 individual staff and student employee positions, with a growing breadth and complexity in the types of positions.

In the iSchool, there is an expectation that all faculty and staff will step up where they see an opportunity to apply their special expertise or talents, speak up when they identify opportunities or concerns, and lead by taking actions that exemplify the iSchool’s core values. Leadership within the iSchool is expressed in diverse ways reflecting the variety of styles and cultures that are represented by our faculty and staff.

**Job Duties and Responsibilities** Recruitment and Onboarding Management (50%)

• Manage and oversee the iSchool’s staff and student assistant recruitment processes, ensuring there is a focus on enhancing the school’s diversity and talent.

• Oversee and complete transactional processes to facilitate hiring and onboarding, including the processes for requests, approvals, costing allocation confirmations, communications to process partners, and other actions.

• Manage staff and student employee recruitments, including but not limited to:

o Assist supervisors in the development of position descriptions and preparation of proposals for approval of new or revised positions.

o Advise on approaches to recruiting, interviewing, and selecting candidates.

o Assess and recommend salary ranges and determine job classifications.

o Prepare and place position advertisements.

o Coordinate hiring committees as needed and provide training on diversity hiring best practices.

o May screen applications.

o May participate in the interview process.

o May perform comprehensive reference checks as needed or requested.

o Prepare or oversee correspondence with applicants and schedule of interviews.

o Make salary offer recommendations.

o Facilitate salary negotiations.

o Secure central University approval for hiring desired candidates.

o Complete the hiring process with new employees.

• Direct the recruitment and onboarding workflows for staff and student assistants, maintaining schedule of pending and projected hiring plans, establishing and adjusting recruitment and onboarding timelines, and taking other actions to ensure there is adequate time for effective recruitments to avoid workload conflicts for Staff HR, hiring managers, and hiring committees.

• Ensure compliance with all University hiring policies and procedures; act as liaison with central HR offices for hiring compliance issues. Modify iSchool internal hiring procedures and policies as necessary.

• Oversee the facilitation of new employee orientations for staff and student assistants with a focus on the effective transition of new employees into their roles and the iSchool community. Advise supervisors on orienting and training new employees.

Payroll, Time, Staffing and Compensation Management (30%)

• Monitor procedures for the timely and accurate processing of payroll and management of employee time and leave.

• Oversee the proper maintenance and retention of confidential permanent and temporary staff personnel and payroll records; initiate, record and ensure the accuracy of personnel and payroll action documents.

• Manage bi-weekly payroll review processes, including timely updates and entry of information into Workday (including costing allocation changes) and payroll accounting adjustments. Ensure effective processes for coordinating with internal iSchool process partners.

• Manage transactional processes to facilitate communication of payroll information, job changes, compensation changes, and other employee transactions, including the use of electronic processes and tools.

• Advise supervisors and unit leaders in assessing unit specific staffing structure, functional duties, and salary planning.

• Provide compensation analysis, including complex UW peer position analysis, and make salary recommendations to the Assistant Dean for Finance and Operations for staff and student assistant hourly positions.

• Review and recommend position changes and reclassifications for professional and classified staff.

Policy, Procedure and Data Management (10%)

• Provide informational presentations to employees and supervisors.

• As needed, may be asked to research, recommend, implement, and oversee HR policies and procedures, and guidelines necessary for establishing proper human resources processes and actions related to employment and compensation.

• Interpret and make recommendations for the school’s implementation of UW, State and Federal human resources and contractual employment policies, regulations and procedures related to employment and compensation.

• Provide personnel data as requested by internal and external parties for accreditation and other related surveys.

• Maintain internal systems for tracking and managing human resources information and supporting processes; collaborating with internal iSchool partners on integration of complex tools.

• Maintain and update Staff HR intranet site as needed.

Other (10%)

• Attend meetings and participate in activities of campus wide human resources and payroll groups, and the iSchool HR Network team.

• Collaborate with iSchool HR Network members and serve on iSchool committees, operational leaders, and other special project groups as requested.

• Attend and participate in All School, Staff meetings, committees, iSchool events and other activities as needed.

• Participate in professional development opportunities to expand knowledge base for the position.

• Perform other duties as required.

Supervisory Responsibilities

Supervise one full-time HR Assistant Senior. Hire, train, complete performance evaluations, and make recommendations for disciplinary action as needed.

Minimum Qualifications

• Bachelor’s degree in Human Resource Management (HRM), Business, Communications or other related field.

• Minimum 4 years general office experience with at least 2 years human resources experience (preferably in an institution of higher education).

_Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as license/certification/registration._

Additional Required Qualifications

• Knowledge of general human resources and payroll policies, procedures and principles.

• Fluent in MS Office: Word, Excel, Outlook (or other equivalent email product) and have prior experience using databases.

• Excellent communication skills, both written and oral, with demonstrated presentation and orientation experience.

• Demonstrated ability to organize and prioritize multiple tasks, be very detailed orientated and work effectively under the pressure of deadlines.

• Experience with a Human Resources Information System (HRIS).

• Demonstrated success in working with diverse populations.

• Demonstrated ability to work independently and as part of a team.

• Experience working with both Union and Non-Union employees.

• Experience interpreting complex contracts and/or policies.

Desirable Qualifications

• Knowledge of Washington State employment law.

• Knowledge of University of Washington human resources policies and systems.

• Experience with Workday, PeopleSoft or other equivalent HRIS.

• Unit or team leadership and supervision experience.

Working Conditions

This position is temporary appointment that will last approximately 8.5 months in duration (mid-June 2025 through February 2026). The role is eligible for a hybrid work arrangement, with an expectation of at least 2 days per week in office (UW Seattle campus, UW Tower).

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter, and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. **_Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed._**

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.