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Description

Executive Assistant

Location

UCHealth Anschutz Medical Campus, Aurora, CO

Position Details

+ Full Time, 80 hours per pay period (2 weeks)

+ Monday - Friday from 8am - 5pm

+ Pay: $27.61 - $41.41 per hour (based on relevant experience)

Summary

As the Executive Assistant to the Vice President of Ancillary and Support Services, you will be responsible for providing high-level administrative support, including receiving and screening customers and phone calls, preparing correspondence and reports, scheduling and coordinating various events, and handling confidential information with discretion. You will need to possess critical thinking skills, decisive judgment, and the ability to work autonomously in a fast-paced environment. Additionally, you will collaborate with other executive assistants and ensure seamless communication across departments to support the vice president's initiatives and organizational goals. This position is an onsite role and does not offer a hybrid or remote work option.

Responsibilities

+ Receives and screens customers and telephone calls, using independent judgment to prioritize and respond to inquiries and requests.

+ Prepares and/or supervises the preparation of correspondence, forms, reports, and other written communications as required.

+ Schedules and coordinates meetings, conferences, special events, appointments, and travel arrangements while maintaining assigned calendars.

+ Originates, prepares, processes, and edits personnel, financial, or operational reports and documents.

+ Requires critical thinking skills, decisive judgment, and the ability to work with minimal supervision in a fast-paced environment.

+ Coordinating and preparing materials for meetings, including agendas, presentations, and minutes.

+ Maintaining confidentiality of sensitive information and handling confidential correspondence with discretion.

+ Collaborating with other executive assistants and team members to ensure alignment and effective communication across departments.

+ Overseeing special projects and initiatives as assigned by the vice president, ensuring timely and successful completion.

+ Maintaining an organized filing system for both physical and digital documents, ensuring easy access and retrieval.

+ Assisting with budget management, including expense tracking, invoice processing, and financial reporting.

+ Liaising with external stakeholders, including clients, vendors, and partners, to represent the vice president's office professionally and effectively.

+ Anticipating the needs of the vice president and proactively addressing issues before they arise.

+ Ensuring the vice president is prepared for all engagements by providing relevant materials, briefings, and background information.

Requirements

+ Education: High School diploma or GED

+ Experience: Minimum of 5 years of administrative support experience, preferably in a healthcare setting supporting executive-level leaders.

We improve lives. In big ways through learning, healing, and discovery. In small, personal ways through human connection. But in all ways, we improve lives.

UCHealth invests in its Workforce.

UCHealth offers a Three Year Incentive Bonus to recognize employee's contributions to our success in quality, patient experience, organizational growth, financial goals, and tenure with UCHealth. The bonus accumulates annually each October and is paid out in October following completion of three years' employment.

UCHealth offers their employees a competitive and comprehensive total rewards package (benefit eligibility is based off of FTE status):

+ Medical, dental and vision coverage including coverage for eligible dependents

+ 403(b) with employer matching contributions

+ Time away from work: paid time off (PTO), paid family and medical leave (inclusive of Colorado FAMLI), leaves of absence; start your employment at UCHealth with PTO in your bank

+ Employer-paid basic life and accidental death and dismemberment coverage with buy-up coverage options

+ Employer paid short term disability and long-term disability with buy-up coverage options

+ Wellness benefits

+ Full suite of voluntary benefits such as flexible spending accounts for health care and dependent care, health savings accounts (available with HD/HSA medical plan only), identity theft protection, pet insurance, and employee discount programs

+ Education benefits for employees, including the opportunity to be eligible for 100% of tuition, books and fees paid for by UCHealth for specific educational degrees. Other programs may qualify for up to $5,250 pre-paid by UCHealth or in the form of tuition reimbursement each calendar year

Loan Repayment:

+ UCHealth is a qualifying employer for the federal Public Service Loan Forgiveness (PSLF) program! UCHealth provides employees with free assistance navigating the PSLF program to submit their federal student loans for forgiveness through Savi.

UCHealth always welcomes talent. This position will be open for a minimum of three days and until a top applicant is identified.

UCHealth recognizes and appreciates the rich array of talents and perspectives that equal employment and diversity can offer our institution. As an equal opportunity employer, UCHealth is committed to making all employment decisions based on valid requirements. No applicant shall be discriminated against in any terms, conditions or privileges of employment or otherwise be discriminated against because of the individual's race, color, national origin, language, culture, ethnicity, age, religion, sex, disability, sexual orientation, gender, veteran status, socioeconomic status, or any other characteristic prohibited by federal, state, or local law. UCHealth does not discriminate against any qualified applicant with a disability as defined under the Americans with Disabilities Act and will make reasonable accommodations, when they do not impose an undue hardship on the organization.

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