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Working Title: Office & Admin Specialist Sr

Job Class: Office and Administrative Specialist, Senior

Agency: Board of Water & Soil Resources

+ **Job ID** : 85805

+ **Location** : St. Paul

+ **Hybrid work Eligible** : Yes

+ **Full/Part Time** : Full-Time

+ **Regular/Temporary** : Unlimited

+ **Who May Apply** : Open to all qualified job seekers

+ **Date Posted** : 04/23/2025

+ **Closing Date** : 05/13/2025

+ **Hiring Agency/Seniority Unit** : Board of Water & Soil Resources / Board of Water & Soil -AFSCME

+ **Division/Unit** : BWSR HR / Fiscal and Admin Services

+ **Work Shift/Work Hours** : Day Shift

+ **Days of Work** : Monday - Friday

+ **Travel Required** : Yes Est. 2 %

+ **Salary Range:** $21.90 - $29.65 / hourly; $45,727 - $61,909 / annually

+ **Classified Status** : Classified

+ **Bargaining Unit/Union** : 206 - Clerical/AFSCME

+ **Work Area** : (Required for AFSCME)

+ **FLSA Status** : Nonexempt

+ Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position existsto provide senior administrative, fiscal, and office support to the Board of Water and Soil Resources (BWSR). The Office and Administrative Assistant, Senior, will work with agency senior leaders to ensure consistent and reliable statewide service in all our program areas. This role will also perform various agency-wide fiscal related responsibilities and ensure appropriate documentation is received for program management and fiscal oversight.

+ Provide senior-level office and administrative support to the agency.

+ Provide support for fiscal and wetlands functions.

+ Information technology coordination and other duties as assigned.

Minimum Qualifications

+ Two (2) years of Administrative Support Experience

+ Leadwork skills with sufficient abilitytoprioritizetheworkloadtoaccomplishtasksbyrequired deadlines.

+ The ability to manage a large number of non- related issues, deadlines, and details simultaneously is necessary.

+ Data entry sufficient to examine, proofread and compare records to ensure that accurate information is entered and updated to fiscal and wetland information systems.

+ Must possess public relations skills, the ability to work on multiple job assignments, versatility, and the ability to perform effectively under pressure.

+ Ability to communicate with others and understand information sufficient to communicate via email and phone interactions with co-workers, customers, and the general public.

+ Proficient in software applications such as Microsoft Word, Excel, PowerPoint, Access and Adobe Acrobat.

+ Requires a general knowledge of budget terminology, preparation and use sufficient to assist in the preparation of internal and external program budget needs and ability to run SWIFT Reports/Queries.

+ Requires self-motivation and resourcefulness. The individual must be able to work with limited supervision and exercise independent judgment

+ Attention to detail.

Preferred Qualifications

+ BA Degree

+ Knowledge of the Statewide Integrated Financial Tools (SWIFT) and office procedures sufficient to compile records and reports.

+ Possess excellent verbal and written communication skills necessary to independently compose high-level communications relaying complex divisional resolutions to a wide variety of customers.

+ Must be dependable and excellent attendance is essential.

+ Proactive problem solver

+ Ability to work cooperatively with individuals from diverse backgrounds.

Physical Requirements

Requires occasionally moving and transporting such articles as file boxes and heavy hand tools or heavier materials with help from others and moving and transporting light objects frequently. Even though the weights being moved and transported may be a negligible amount, a job in this category may require positioning self to move to a significant degree or may involve maintaining a stationary position for extended periods.

Additional Requirements

This position requires an unrestricted Class D Driver’s License with a clear driving record.

It is policy of the Board of Water and Soil Resources that all candidates submit to a background check prior to employment. The background check may consist of the following components:

1. Employment Reference Check

2. SEMA4 Records Check

3. Criminal History Check

4. Education/License Verification

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.