"Alerted.org

Working Title: Executive Assistant

Job Class: Executive 2

Agency: Department of Employment and Economic Development

+ **Job ID** : 85725

+ **Location** : St. Paul

+ **Telework Eligible** :Yes, may be eligible for some telework

+ **Full/Part Time** : Full-Time

+ **Regular/Temporary** : Unlimited

+ **Who May Apply** : This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 04/29/2025.

+ **Date Posted** : 04/23/2025

+ **Closing Date** : 05/02/2025

+ **Hiring Agency/Seniority Unit** : Employment & Economic Development Department / AFSCME

+ **Division/Unit** : Paid Family & Medical Leave

+ **Work Shift/Work Hours** : Day Shift, 8:00am to 4:30pm

+ **Days of Work** : Monday - Friday

+ **Travel Required** : No

+ **Salary Range:** $25.73 - $35.69 / hourly; $53,724 - $74,520 / annually

+ **Classified Status** : Classified

+ **Bargaining Unit/Union** : 206 - Clerical/AFSCME

+ **Work Area** : 520 Lafayette Road, Saint Paul, MN 55155

+ **FLSA Status** : Nonexempt

+ Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

About the Paid Leave Division:

Paid Leave is a new program launching in 2026. The program will provide partial wage replacement to Minnesota workers who are out of work due to a qualifying condition, such as a severe health condition that prevents them from working, or when they need time to care for a family member or a new child. We are building a program that will be easy for every Minnesotan to use. We are engaging the people who depend on us—workers, employers, caregivers, and insurers—to learn from them and build the program around their needs. We are using modern service delivery and product practices to deliver the program. The Paid Leave team has high standards and an unrelenting commitment to serving Minnesotans. It is a start-up environment without legacy systems or preconceived ways of working, so we have a unique opportunity to create human-centric processes and systems to deliver this new benefit to Minnesotans.

Position Purpose:

The Executive Assistant (EA) will provide executive administrative services and support to the Paid Leave Director and Chief Operating Officer. A sharp operational mind with an eye for detail, the EA will have the ability to work with a variety of internal and external stakeholders. Excellent writing skills and the ability to balance competing strategic priorities are a must, as are strong people skills and thoughtful administrative abilities. The EA will have a front row seat to the operations of the Paid Leave program and will understand how to get things done inside of state government. The EA will communicate with agency and program staff, other state agencies and legislative staff, external stakeholders, and the general public.

Responsibilities include scheduling meetings, making travel arrangements, tracking internal and external events and public meetings to accomplish the division’s priorities, preparing reports, supporting purchasing and budget tracking, and maintaining organizational awareness to foster cross-functional communication and involvement.

The EA will deal with confidential and sensitive information and must possess a high level of confidentiality, professionalism, and time management skills.

This position is telework (https://mn.gov/mmb-stat/policies/1422-telework-2025.pdf) eligible. Staff are provided with the tools and equipment to be successful in a virtual work environment. Please note, the telework policy could change with notice based on business needs.

This posting may be used to fill multiple positions.

Minimum Qualifications

Please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.** **Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for this position.

Two (2) years experience developing and implementing administrative and program policies, procedures, and service standards in cooperation with management.

Applicants that meet the above minimum qualification will be further evaluated on the following:

Skill in:

+ Setting work priorities, arranging staff coverage to meet workload needs, initiating new work assignments.

Ability to:

+ Analyze and make recommendations to management for new or revised administrative and program practices and procedures for smooth and efficient office operation.

+ Respond effectively to sensitive inquires and/or complaints.

+ Perform administrative support work for a work unit’s expense and budget administration.

Skill in customer service sufficient to:

+ Respond effectively to clients, coworkers, and customers who have questions about agency operations and procedures (in person, in writing, on the phone, and through presentations and other electronic correspondence).

+ Provide prompt and accurate information to customers in person, on the phone, and through email and other written or electronic correspondence.

Preferred Qualifications

+ Work experience as an administrative assistant or executive assistant supporting multiple executives simultaneously.

+ Experience with State of Minnesota systems, policies/rules, regulations, and procedures.

+ Knowledge of accounting systems sufficient to query and compile records and reports, and assist with preparing and maintaining spending plans, financial status reports, and budget requests

+ Experience authoring corporate or agency-wide communications or public documents.

+ Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.

Additional Requirements

A job offer will be contingent upon successfully passing a background check. The background check may consist of the following components:

+ Criminal Background Check

+ Employment Records Check (current and former State employees only)

+ Employment Reference Check

+ Conflict of Interest Review

+ Driver’s License and Records Check

The Minnesota Department of Employment and Economic Development will not sponsor applicants for work visas. All applicants must be legally authorized to work in the U.S.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.