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Description

Impact, visibility, growth! If you are a seasoned Executive Assistant and are looking for an opportunity to demonstrate your organizational and strategic acumen in a visible and mission-critical role, you should look closely at this opportunity.

Amazon’s Stores Security (StoresSec) organization is looking for a resourceful, innovative and driven Executive Assistant to partner closely and strategically with the Stores Security Incidence Response and STORM teams. We are looking for a true strategic partner, who will provide proactive and collaborative assistance to our executives by anticipating problems, creating contingency plans and taking effective action with appropriate urgency in response to situations that require quick turnaround.

As an Amazon EA, you will work in a team environment, building effective working relationships and partnering successfully with leaders of all levels inside and outside of the organization. It’s a challenging and multi-faceted role that requires the capacity to own a variety of projects, many with high degrees of visibility and impact and as such, requires strong integrity and discretion in handling confidential information, professionalism and a keen eye for detail.

The successful candidate will be highly responsive and an effective communicator with the ability to deliver results across multiple objectives simultaneously - often under ambiguous circumstances and competing deadlines. Other critical keys to success in this role are a calm and unflappable demeanor and great sense of humor.

Key job responsibilities

• Manage complex calendars and detailed scheduling with diplomacy and discretion.

• Coordinate and plan domestic and international travel, including preparing trip agendas and local logistics.

• Organize, execute, and assist with team activities such as directs' meeting agendas, on-sites/off-sites, all-staff meetings, etc.

• Manage the team's space planning in cross-collaboration with business partners; manage seat assignments and ensure efficient workspace allocation across teams.

• Provide Exec preparation, including detailed coordination of reading materials and background information to ensure executive readiness for daily events.

• Track and help drive completion of key deliverables and follow up on outstanding items.

• Complete expense reports, purchase orders, and manage corporate card purchases; participation in budget planning and tracking as needed.

• Serve as liaison between leadership and team members across multiple geographic regions.

• Organize, prioritize and appropriately handle time-sensitive, confidential information and ensure action required is addressed in a timely manner.

• Timely response and appropriate escalation as security events occur.

• Manage other core administrative activities (space planning, new-hire onboarding, organizational charts, supply ordering)

• Act as a resource to partner with other assistants throughout the AWS Security team and across the rest of the company.

• Have fun at work and help others do the same.

About the team

Diverse Experiences

Amazon Security values diverse experiences. Even if you do not meet all of the preferred qualifications and skills listed in the job description, we encourage candidates to apply. If your career is just starting, hasn’t followed a traditional path, or includes alternative experiences, don’t let it stop you from applying.

Why Amazon Security

At Amazon, security is central to maintaining customer trust and delivering delightful customer experiences. Our organization is responsible for creating and maintaining a high bar for security across all of Amazon’s products and services. We offer talented security professionals the chance to accelerate their careers with opportunities to build experience in a wide variety of areas including cloud, devices, retail, entertainment, healthcare, operations, and physical stores.

Work/Life Balance

We value work-life harmony. Achieving success at work should never come at the expense of sacrifices at home, which is why we strive for flexibility as part of our working culture. When we feel supported in the workplace and at home, there’s nothing we can’t achieve.

Inclusive Team Culture

In Amazon Security, it’s in our nature to learn and be curious. Ongoing DEI events and learning experiences inspire us to continue learning and to embrace our uniqueness. Addressing the toughest security challenges requires that we seek out and celebrate a diversity of ideas, perspectives, and voices.

Basic Qualifications

- 5+ years of senior level leadership support, or 3+ years of Amazon experience

- Experience with domestic or international travel coordination

- High school or equivalent diploma

- Experience with Microsoft Office products and applications

Preferred Qualifications

- 7+ years of senior level leadership support experience

- Experience in a fast-paced, high-tech company

- Experience leading process improvements

- Experience designing processes to maximize efficiency

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.