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PURCHASING & CONTRACTS MANAGER (ADMINISTRATIVE MANAGER 10, ISD)

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PURCHASING & CONTRACTS MANAGER (ADMINISTRATIVE MANAGER 10, ISD)

Salary

$119,695.68 - $161,306.16 Annually

Location

Los Angeles County, CA

Job Type

Full time

Job Number

W1078F-EA

Department

INTERNAL SERVICES

Opening Date

09/03/2024

Closing Date

Continuous

+ Description

+ Benefits

+ Questions

Position/Program Information

TYPE OF RECRUITMENT

OPEN COMPETITIVE - EMERGENCY

APPLICATION FILING PERIOD

Applications will be accepted from September 4, 2024, at 7:00 a.m. Pacific Time (PT).

This examination will remain open until the needs of the service are met and is subject to closure without prior notice.

EXAM NUMBER

W1078F-EA

The LA County Board of Supervisors recentlydeclared a local state of emergency for homelessness (https://file.lacounty.gov/SDSInter/bos/supdocs/176661.pdf?) , and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you.

Internal Services Department is seeking qualified candidates to fill emergency Administrative Manager 10, ISD vacancies related to the homelessness crisis.

Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.

Before the end of your initial work period, you will be assessed on your work performance.

This assessment will be weighted 100%. Those who successfully pass the assessment will be considered for permanent appointment to Administrative Manager 10, ISD.

The Opportunity

The Purchasing and Contracts Manager will provide advisory, consultative services and/or management oversight functions to staff and operations dedicated to supporting County end-user departments, vendors, and related agencies in the areas of Contracts, Procurement and Purchasing Programs that support the Homelessness efforts and related initiatives.

Essential Job Functions

Manages, directs, and supervises a section of professional staff responsible for the acquisition of supplies and services of assigned commodities for end-user departments.

Provides technical guidance and direction to subordinate staff in all aspects of the purchasing, acquisition, and contract process.

Monitors and evaluates achievement of project goals and objectives and reviews results with ISD management.

Ensures compliance with relevant laws and regulations; analyzes relevant technical or legal issues affecting matters of the operation managed or project assigned.

Performs administrative supervision functions that includes rating performance, coaching for performance, review/approving time off, mentoring, etc.

Provides assistance to end-users regarding complex or sensitive purchases/acquisitions and identifies viable solutions to address business needs.

Participates in planning sessions and assists in the development and implementation of departmental and/or Countywide strategic objectives, policies, and programs.

Participates in multiple work streams of procurement transformation (i.e., purchasing, contracts, payables, etc.) to ensure consistency across; vision and strategy; policy, legal, practices and process; technology; and organization.

Participates in customer engagement activities that include planning and leading change management, training, and both functional and technical help desk support.

Serves as a resource to identify business requirements, assess functional design processes, workflow mapping, testing, and training on the Department’s eProcurement/Source-to-Pay Transformation initiative.

Assists with the design, service delivery models, and performance frameworks of eProcurement, ensuring responsiveness and working with stakeholders to align and meet on business requirements ensuring positive customer experiences through service excellence and quality service.

Assists with developing and implementing operating plans, data reporting structure, and appropriate KPIs to measure functional effectiveness of the eProcurement/Source-to-Pay System.

Fosters a collaborative and engaging work environment focused on continuous improvement, innovation, and a customer-centric approach.

Directs and leads special projects and the preparation of reports on behalf of the Purchasing and Contracts Service General Manager.

Requirements

TO QUALIFY FOR THE OPTIONS BELOW you must POSSESS and CLEARLY EXPRESS detailed years of experience performing relevant duties related to the requirements below and within your online job application under the "Experience" area and Supplemental Questionnaire.

MINIMUM REQUIREMENTS:

Option I: Three years of experience in an administrative*, advisory, or staff capacity** dealing with the investigation and solution of procedural, personnel, budgetary, legislative, community, governmental or similar complex problems.

Option II: Two years’ experience at the level of Administrative Manager 8, ISD*** or higher.

You MUST meet the above requirement(s) in order to be appointed to fill any vacancies related to this recruitment.

SPECIAL REQUIREMENT INFORMATION:

*Administrative is defined as work performed typically in an administrative services branch of an organizational unit, including responsibility for the development of procedures and participation in policy formulation. Experience at the level of independent responsibility for assignments of average difficulty analyzing and making recommendations for the solution of problems of organization, budget, personnel, information services, programs, facilities planning, materials management, and general management.

**Advisory or Staff capacity is defined as work performed in an advisory capacity to line managers to provide program and administrative support by doing research and making recommendations to administration for the solution of problems of organization, procedure, program, budget, or personnel.

***Experience i n the County of Los Angeles at the level of Administrative Manager 8, ISD or higher is defined as assists in the administration of a variety of activities in an area of expertise, including strategies, policies, and special programs.

License: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

Physical Expectations

Physical Class II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

DESIRABLE QUALIFICATIONS:

+ Experience performing a broad range of complex purchasing and contracting related services, including developing vendor agreements and contracts for the purchase of equipment, supplies, and services; developing formal complex bid and contract documents; and drafting and negotiating contractual agreements.

+ Experience leading project teams, including establishing project timelines, monitoring deliverables, meeting with stakeholders, and ensuring effective working relationships and coordination of efforts with other areas of internal/external organizations.

+ Experience participating in or leading Countywide or organization-wide strategic objectives designed to enhance or streamline business operations.

+ Bachelor’s Degree or higher in Business Administration, Public Administration, Information Systems, Economics, Finance, Procurement, or a closely related field.

Closely related Fields: Will be determined by the hiring manager.

Additional Information

Our Assessment Process:

Before the end of your initial work assignment, the appointing department will evaluate your performance. Those who achieve a passing score on this evaluation will be considered for permanent appointment.

How to Apply:

Applications must be filed online only. We must receive your application before 5:30 p.m. (PT), on the last day of filing. Applications submitted by U.S. mail, fax, or in person will not be accepted. Apply online by clicking on the green "Apply" button at the top right of this posting. You can also track the status of your application using the websitehttps://www.governmentjobs.com/careers/lacounty.

Plan to submit your online application well in advance of the deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty , you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.

Note: All notifications will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add [email protected], [email protected], and [email protected] to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail.

Applicants have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County.

Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices.

Please make sure you put in the time and effort when filling out your application and supplemental questions completely. The acceptance of your application depends on whether you have clearly shown that you meet the Minimum Requirements as listed on this bulletin. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected.

Please note that all information included in the application materials is subject to verification at any point during the examination and hiring process, including after an appointment has been made.Falsificationof any information may result in disqualification or rescission of appointment. Utilizing verbiage from Class Specification and Minimum Requirements serving as your description of duties will not be sufficient to demonstrate that you meet the requirements. Doing so may result in an incomplete application and you may be disqualified.

Computer and Internet Access at Public Libraries:

For Candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

Fair Chance Initiative:

The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed.

Have questions about anything listed above?

Contact us:

Exam Number: W1078F-EA

Department Contact Name: Debbie Lin

Department Contact Phone: (323) 643-2645

Department Contact Email: [email protected]

California Relay Services Phone: (800) 735-2922

ADA Coordinator Phone: (323)881-3932

Teletype Phone: (800) 899-4099 [Alternate Teletype Phone: (800) 897-0077 ]

COUNTY OF LOS ANGELES

Employment Information

Any language contained in the job posting supersedes any language contained below.

This document is intended to provide general information about the recruitment process of the County of Los Angeles. Applicants with questions about a specific job posting should contact the exam analyst listed on the posting.

Equal Employment Opportunity/Non-Discrimination Statement:

The County of Los Angeles is an Equal Employment Opportunity Employer and is committed to non-discrimination in the County workforce, regardless of age (40 and over); ancestry; color; ethnicity; religious creed; protected family or medical leave status; disability; marital status; medical condition; genetic information; military and veteran status; national origin; race ; sex; gender; sexual orientation; or any other characteristic protected by State or federal law. For more information, please visit:https://employee.hr.lacounty.gov/eeo-programs/.

Testing Accommodations for Applicants:

The County of Los Angeles complies with all federal and state disability laws and makes reasonable accommodations for qualified applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application process, please contact the testing accommodation coordinator listed on the job posting. Hearing impaired applicants with telephone teletype equipment may leave messages by calling the teletype phone number on the job posting. For more information on accommodations, please visit:https://hr.lacounty.gov/accessibility/.

Fair Chance:

The County of Los Angeles is a Fair Chance employer. Except as otherwise permissible under applicable laws, you will not be asked to provide information about conviction history unless you receive a conditional offer of employment. The County will make an individualized assessment of whether your conviction history has a direct and adverse relationship with the specific duties of the job, and will also consider potential mitigating factors, which may include, but is not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952).

Employment Eligibility:

Final appointment is contingent upon verification of U.S. citizenship or the right to work in the United States.

Career PathFinder:

Resources to help current and prospective employees plan a career with Los Angeles County are available. To explore career paths to and from nearly all job titles, please visit our interactive Career PathFinder application athttp://career-pathfinder.hr.lacounty.gov.

Revised January 2025

For detailed information, please clickhere (http://hr.lacounty.gov/benefits/)

01

Many important notifications will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add [email protected], [email protected], and [email protected] to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Applicants have the ability to opt out of emails from Los Angeles County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of your email subscription settings, you may always check for notifications by logging into www.governmentjobs.com/careers/lacounty and viewing your profile inbox, which saves a copy of all emailed notices. It is your responsibility to take the above steps to view correspondence.

+ I understand and agree to the information above.

02

The information you provide on this supplemental questionnaire will be evaluated and used to determine your eligibility to participate in the next phase of the examination process. CHECK YOUR ANSWERS CAREFULLY. Any mistakes you make and/or any responses you provide in completing these questions will be used to disqualify your application even if you possess the qualifying experience or education. Be specific as possible and include all information requested. Comments such as "see resume or application" will NOT be considered a response. All information is subject to verification at any time in the examination and hiring process. Falsification of any information may result in disqualification or dismissal.

+ I understand the above information and instructions.

03

This Purchasing & Contracts Manager position has a nexus to support the County's response to the homelessness emergency.

+ I acknowledge and attest that I am willing to perform all the necessary work duties.

04

This position is permanent but there is an assessment that will occur prior to 90 days after appointment and a determination will be made regarding the selected candidate's ongoing employment. Additional information and explanation regarding the emergency appointment hiring process can be provided to applicants upon request. Do you understand this information?

+ Yes, I understand the information.

05

Do you possess three years of experience in an administrative, advisory, or staff capacity dealing with the investigation and solution of procedural, personnel, budgetary or legislative, community, governmental or similar complex problems?

*Administrative is defined as work performed typically in an administrative services branch of an organizational unit, including responsibility for the development of procedures and participation in policy formulation. Experience at the level of independent responsibility for assignments of average difficulty analyzing and making recommendations for the solution of problems of organization, budget, personnel, information services, programs, facilities planning, materials management, and general management.

**Advisory or Staff capacity is defined as work performed in an advisory capacity to line managers to provide program and administrative support by doing research and making recommendations to administration for the solution of problems of organization, procedure, program, budget, or personnel.

+ Yes

+ No

06

If you answered yes to the previous question, please describe your three years of experience in an administrative, advisory, or staff capacity dealing with the investigation and solution of procedural, personnel, budgetary or legislative, community, governmental or similar complex problems.

Please be as specific as possible when answering and include all the information requested. It is the applicant's sole responsibility to complete this questionnaire completely, correctly, and accurately. Please do not use "see resume" as a response.

If you DO NOT have the required experience, indicate "N/A".

Note: For each experience, please indicate the following information:

1. Name and address of employer:

2. Position(s)/Title(s) Held:

3. Dates From: (MM/YYYY) – Date To: (MM/YYYY):

4. Hours worked per week:

5. Please describe, in full detail, your specific level and scope of responsibility performed related to the investigation and solution of procedural, personnel, budgetary, legislative, community, governmental or similar complex problems.

07

Do you possess two years' experience at the level of Administrative Manager 8, ISD or higher?

***Experience in the County of Los Angeles at the level of Administrative Manager 8, ISD or higher is defined as assists in the administration of a variety of activities in an area of expertise, including strategies, policies, and special programs.

+ Yes

+ No

08

If you answered yes to the previous question, please describe your two years' experience at the level of Administrative Manager 8, ISD or higher. Please be as specific as possible when answering and include all the information requested. It is the applicant's sole responsibility to complete this questionnaire completely, correctly, and accurately. Please do not use "see resume" as a response.

If you DO NOT have the required experience, indicate "N/A".

Note: For each experience, please indicate the following information:

1. Name and address of employer:

2. Position(s)/Title(s) Held:

3. Dates From: (MM/YYYY) – Date To: (MM/YYYY):

4. Hours worked per week:

5. Please describe, in full detail, your specific level and scope of responsibility, and area of experience related to assisting in the administration of a variety of activities in an area of expertise, including strategies, policies, and special programs.

09

Do you possess experience performing a broad range of complex purchasing and contracting related services, including developing vendor agreements and contracts for the purchase of equipment, supplies, and services; developing formal complex bid and contract documents; and drafting and negotiating contractual agreements?

+ Yes

+ No

10

If you answered "yes" to the previous question, please describe, in full detail, your experience performing a broad range of complex purchasing and contracting related services, including developing vendor agreements and contracts for the purchase of equipment, supplies and services; developing formal complex bid and contract documents; and drafting and negotiating contractual agreements.

If you DO NOT have the required experience, indicate "N/A".

Note: For each experience, please indicate the following information:

1. Name and address of employer:

2. Position(s)/Title(s) held:

3. Date From: (MM/YYYY) – Date To: (MM/YYYY):

4. Hours worked per week:

5. Please describe, in full detail, your specific level and scope of responsibility, and area of experience related to performing a broad range of complex purchasing and contracting related services, including developing vendor agreements and contracts for the purchase of equipment, supplies and services; developing formal complex bid and contract documents; and drafting and negotiating contractual agreements.

11

Do you possess experience leading project teams, including establishing project timelines, monitoring deliverables, meeting with stakeholders, and ensuring effective working relationships and coordination of efforts with other areas of internal/external organizations?

+ Yes

+ No

12

If you answered "yes" to the previous question, please describe, in full detail, your experience leading project teams, including establishing project timelines, monitoring deliverables, meeting with stakeholders, and ensuring effective working relationships and coordination of efforts with other areas of internal/external organizations.

If you DO NOT have the required experience, indicate "N/A".

Note: For each experience, please indicate the following information:

1. Name and address of employer:

2. Position(s)/Title(s) held:

3. Date From: (MM/YYYY) – Date To: (MM/YYYY)

4. Hours worked per week:

5. Please describe your experience in detail, including the name of the project(s) and your role in it:

13

Do you possess experience participating in or leading Countywide or organization-wide strategic objectives designed to enhance or streamline business operations?

+ Yes

+ No

14

If you answered "yes" to the previous questions, please describe, in full detail, your experience participating in or leading Countywide or organization-wide strategic objectives designed to enhance or streamline business operations.

If you DO NOT have the required experience, indicate "N/A".

Note: For each experience, please indicate the following information:

1. Name and address of employer:

2. Position(s)/Title(s) held:

3. Date From: (MM/YYYY) – Date To: (MM/YYYY):

4. Hours worked per week:

5. Please describe, in full detail, your specific level and scope of responsibility, and functions performed related to your experience participating in or leading Countywide or organization-wide strategic objectives designed to enhance or streamline business operations. in detail, including the name of the initiative and the organization in which the initiative took place.

15

Do you possess a Bachelor's Degree or higher in Business Administration, Public Administration, Information Systems, Economics, Finance, Procurement or a closely related field?

+ Yes, I possess a Bachelor's Degree from an accredited college or university in Business Administration, Public Administration, Information Systems, Economics, Finance, Procurement or a closely related field.

+ No, I do not possess a Bachelor's Degree from an accredited college or university.

16

If your response is "yes" to the previous question above, in order to receive credit for any type of college or university degree, such as a Bachelor's Degree or higher, you must attach a legible copy of the official diploma, official transcripts, or official letter from the accredited institution, which shows the date the degree was awarded, with the Registrar's signature and school seal, to the application at the time of filing, or email to [email protected] within five (5) days from application submission. Please submit documentation to [email protected] and indicate your name, exam name, and the exam number (W1078F-EA).

Required Question

Employer

County of Los Angeles

Address

**************

Los Angeles, California, 90010

Website

http://hr.lacounty.gov

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