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Accounting Technician 4 (Civil Service) - OPEN & PROMOTIONAL

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Accounting Technician 4 (Civil Service) - OPEN & PROMOTIONAL

Salary

$47,383.03 - $66,322.18 Annually

Location

WA 99260, WA

Job Type

Regular

Job Number

25-00103

Department

Sheriff

Opening Date

04/23/2025

Closing Date

5/14/2025 12:00 PM Pacific

FLSA

Non-Exempt

+ Description

+ Benefits

+ Questions

Job Summary

This position is responsible for performing a variety of paraprofessional accounting and clerical duties requiring the knowledge of basic accounting. Providing these services in an effective, efficient, and competent manner will ensure that the Sheriff’s Office [herein referred to as Agency] finances are accurate and up to date, that the staff are paid in a timely and appropriate manner, vendors and suppliers are paid within established time limits, and contracts are billed accurately and efficiently.

Responsible for all accounts payable and accounts receivable transactions, plus transactions involving state and federal grants, using County financial software; maintains individual accounting and reports; instructs and trains staff on data entry of accounts payable transactions and training of new employees; responsible for staying current on purchasing policies and procedures, which entails advising the Sheriff, Undersheriffs, Command Staff, and Agency personnel.

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TOTAL COMPENSATION: $60,650.27 - $84,892.39 annually. Total compensation is an estimate based upon base compensation, median retirement fund contributions, and current employer-paid health and related benefit contribution rates (including medical, dental, life insurance, long term disability, and leave). The actual total will vary depending upon each employee's enrollment choices.

The starting pay will begin at $22.78 on the pay scale, with a pay increase after six (6) full months of employment, and will have annual increases thereafter, maxing out at the top step of the pay scale.

* This is not a remote-work position, all work will be performed in-person on site. *

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REQUIRED ADDITIONAL DOCUMENTS CHECKLIST:

THE FOLLOWING DOCUMENTS MUST BE UPLOADED WITH YOUR APPLICATION:

Open Entry Applicants:

+ Copy of Valid Driver's License (Must be uploaded with your application; front side only)

+ A validated typing test** (see below for details)

+ Copy of DD-214 Member Form 4 (if applicable; Must be uploaded with your application; See RCW 41.04.010 as to how Veteran's Preference is applied)

+ Copy of Permanent Resident Card AKA "Green Card" (if applicable; MUST be uploaded with your application; front side only)

+ Copy of Employment Authorization Document (EAD) card / Form I-797 (Notice of Action) / Form I-821D (if applicable; Consideration of Deferred Action for Childhood Arrivals (DACA) recipients)

OFFICIAL TRANSCRIPTS MUST BE SUBMITTED BY THE SCHOOL REGISTRAR OR THEIR THIRD-PARTY AFFILIATE:

Official transcripts from the school of your highest level of education and/or transcripts showing proof of your highest degree obtained must be submitted to the Civil Service office in order to move forward in the hiring process. All transcripts must be official documents; they cannot be uploaded by applicants to your application.

Examples: if you graduated high school and have some college credits, but no degree, you will need to order BOTH high school and your college transcripts; if you have an Associate's or Bachelor's degree and no additional college, then only order the transcript showing proof of your degree; if you have an Associate's or Bachelor's degree plus additional college, please order BOTH college transcripts, etc.

Accepted methods for transcript submission:

+ Electronic Submission: If your school distributes official, electronic transcripts, have your school registrar email the official transcripts directly to: [email protected] (electronic transcripts will ONLY be accepted if sent directly by the school registrar or their 3rd party affiliate; applicants may not email transcripts directly)

+ Alternate Arrangements: If your school does not issue electronic transcripts, please email: [email protected] to make alternate arrangements.

If you have already submitted official transcripts to Civil Service, do NOT resubmit. If you are unsure, please contact our office to verify. Phone: 509-477-4711, x2.

**A validated typing test with a net score of at least 45 WPM after adjustment for errors, taken within the last 90 days, is required. The Civil Service office will be offering free typing tests by appointment only. Applicants are welcome to submit their application without the typing test and then Civil Service will contact them for scheduling. Some temporary employment agencies also offer validated typing tests. You may want to contact the agencies to confirm that they do offer validated typing tests and if they charge a fee; Express Employment Professionals (509-747-6011) is one agency that offers validated typing tests for a fee. If you take a typing test through Express Employment, please have them issue you a document verifying your score and then attach that to your application.

We will not accept self-tests completed on the Internet. If you do not submit a validated typing test before the closing deadline, then your application will be considered incomplete and you will not move forward in the testing process for this position.

OPEN ENTRY APPLICANTS: DO NOT SUBMIT A RESUME; resumes are NOT accepted in lieu of a complete online application.

Promotional Applicants:

+ Professional Resume - 2 pages maximum (please include details regarding your professional employment experience in accounting, bookkeeping, or related experience, if applicable)

+ Copy of training records with the Spokane County Sheriff's Office (can be found in SETS)

+ Copy of DD-214 - Member Form 4, (if applicable; See RCW 41.04.010 as to how Veteran's Preference is applied to promotional exams)

ALL REQUIRED DOCUMENTS MUST BE RECEIVED BY CIVIL SERVICE BEFORE AN APPLICANT IS PERMITTED TO TAKE THE EXAM. IF ALL REQUIRED DOCUMENTS ARE NOT UPLOADED WITH THE APPLICATION OR SUBMITTED TO CIVIL SERVICE BY THE DEADLINE, THE APPLICATION WILL NOT BE ACCEPTED.

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TESTING INFORMATION

Written Exam:

Tuesday, May 20, 2025, beginning at 9:00 AM for those who submit complete applications by the closing deadline of Wednesday, May 14, 2025, at 12:00 PM PDT.

Oral Board Interviews:

Afternoon of Tuesday, May 20, 2025. Individual times will be assigned upon completion of the written exam.

Invitations to the written exam will be sent to applicants who meet the minimum requirements, pass the typing test and submit complete applications by the closing deadline.

PLEASE NOTE: All Civil Service exams, oral board interviews, or any other interview involved with this position must be conducted in-person at the applicant's expense. No Web/Video Conference, over-the-phone, or outside testing facilities are permitted. No exceptions.

*Final overall grade is determined by 50% written exam score and 50% oral board interview score. Seniority and/or Veteran's Preference are added after achieving a combined passing grade of at least 70%.

Examples of Duties

The following duties ARE NOT intended to serve as an exclusive list of all essential job functions performed by all employees in this classification, but only as a representative summary of the primary job functions and responsibilities. Incumbent may not be required to perform all job functions and may be required to perform additional, position specific tasks.

Process and post basic accounting and bookkeeping transactions in compliance with all applicable rules, regulations, and procedures; duties may vary per job assignment.

Perform basic clerical accounting activities, including payroll, accounts payable, revenue, accounts receivable, and petty cash; review and validate data.

Review source documents for compliance with Agency rules and regulations, determine proper handling of accounting and technical transactions within designated limits, and report any discrepancies.

Process cash receipts and bank deposits.

Facilitate the distribution of, and monitor all outstanding Agency/County-issued credit cards and purchasing cards.

Assist Sheriff’s garage staff in maintaining fleet inventory, including maintaining titles and registration of fleet inventory.

Maintain inventory of attractive assets and fixed assets for the Sheriff’s Office, on and off-campus.

Assist Agency staff with travel-related expenses and in cooperation with the County Purchasing Department; support the purchase of supplies and services necessary for the Agency.

Monitor ledger accounts, ensuring accounts are current.

Respond to requests for information within the scope of authority.

Cross train in a wide variety of clerical accounting duties.

Other duties as assigned.

Minimum Requirements

This is an open and promotional position. Must be a citizen of the United States, a lawful permanent resident, or a deferred action for childhood arrivals (DACA) recipient; must be able to speak, read, and write the English language; high school diploma or GED. Must keyboard accurately at 45 WPM.

Open entry applicants must have an equivalent to five (5) years’ full-time professional employment experience in accounting, bookkeeping, or related experience as defined herein.

Promotional applicants must be a current Spokane County Sheriff’s Office employee with at least three (3) years as a Sheriff’s Technical Assistant 2 OR two (2) years as Sheriff’s Technical Assistant 3 OR a combined total of three (3) years’ experience as a Sheriff’s Technical Assistant 2 and/or 3 OR a current Sheriff’s Technical Assistant 2, or above, that has successfully completed probation and has an equivalent to three (3) years’ full-time professional employment experience in accounting, bookkeeping, or related experience as defined herein.

Selection Factors

Knowledge of:

+ Spokane County Sheriff’s Office policies and procedures

+ accounting and bookkeeping principles and methods; Washington State BARS and GAAP

+ applicable policies, procedures, and regulations covering specific area of assignment

+ principles of record keeping and records management

+ computers, County financial software, and Microsoft Office

Skilled in:

+ maintaining accurate accounting records

+ organizing, prioritizing, and coordination of work activities

Ability to:

+ establish and maintain effective working relationships with co-workers

+ follow verbal and written instructions

+ work with limited supervision

+ maintain a policy and procedure desk manual

SPOKANE COUNTY

Employee Benefits Summary

The following is a brief list of benefits available to Spokane County regular employees. Complete information is available from Human Resources Department. This information is subject to change.

PAID TIME OFF

Spokane County Observed Holidays

Up to 10 (ten) paid holidays are observed by Spokane County.

PTO

Non-represented and a select group of represented employees receive a bank of hours that combine both vacation and sick leave into a paid time off bank. There is no waiting period to use this time and it starts out at almost 2 days per month accrual increasing in accrual rates annually for first 5 years.

Vacation

For employees with less than five (5) years of continuous service, the accrual rate is 1 day of vacation each month for a total of 12 days per year. After six (6) months, employees are eligible to take accumulated vacation time. (Please note the vacation time accumulation may vary depending on contract language).

Sick Leave

Sick leave is earned at 1 day per month and can be taken as the days are accumulated.

Other Leaves

Spokane County provides several other paid leaves such as: bereavement leave, jury duty and military duty leave.

INSURANCE BENEFITS

Medical Insurance

Two plans are currently available: Premera Blue Cross (PPO) and Kaiser Permanente (HMO). Spokane County pays 95% of the premium for full-time employees and 90% of the premiums for spouses and dependents. Premiums are deducted each pay period (pay periods: 15th and last day of the month).

2024 Rates:

Premera

Employee Only: $38.04 per month

Employee & Spouse: $149.52 per month

Employee & Family: $209.60 per month

Employee & Child(ren): $136.16 per month

Kaiser:

Employee: $35.92 per month

Employee & Spouse: $140.56 per month

Employee & Family: $196.06 per month

Employee & Child(ren): $128.58 per month

Dental Insurance

Two plans are currently available: Delta Dental of Washington (PPO) and Willamette Dental (DMO). Spokane County pays 95% of the premium for full-time employees and 90% of the premiums for spouses and dependents.

2024 Rates:

Delta Dental Willamette Dental

Employee: $5.74 per month Employee: $5.98 per month

Family: $11.48 per month Family: $11.96 per month

Group Life Insurance

The County provides a $25,000 group life insurance policy to employees. The County provides a $10,000 benefit for those represented by 492, 492CS & 492CL. This benefit is paid in full by Spokane County.

Long Term Disability Coverage

Provides an income protection benefit in the event of a long-term illness or injury at rate of 60% of income up to a maximum of $5,000 per month. Spokane County pays the full premium for this plan. Deputy Sheriff's receive a benefit through their union for disability.

RETIREMENT

Retirement Plan (401a)

Spokane County employees are automatically included in the Washington State Retirement System. Both the employer and the employee contribute to the plan. This retirement plan provides a guaranteed lifetime monthly benefit once vested and eligible for retirement.

Additional Retirement Plan Option (457b)

Employees may supplement their retirement income and save money on taxes by participating in this optional County program. Roth (after-tax) option is also available through this retirement plan.

VOLUNTARY BENEFITS

AFLAC

Supplemental insurance is optional and is provided by AFLAC to help pay for benefits not covered by major medical insurance. The employee pays 100% of the premium.

Travel Assistance

Provides additional travel protections anytime you travel more than 100 miles from home. Includes pre-trip information, emergency ticket replacement, and emergency evacuation coverage. This benefit is paid in full by Spokane County.

Flexible Spending Plan (FSA)

Spokane County sponsors a Section 125 Flexible Spending Account to allow out-of-pocket Medical & Daycare Expenses to be paid with Tax Free Dollars. Premiums are automatically set up pre-tax under the FSA.

Voluntary Term Life Insurance

Voluntary Term Life Insurance is additional optional life insurance provided through The Standard Insurance. New employees are guaranteed up to $50,000 for self and $20,000 for a spouse with no medical underwriting needed.

WORK/LIFE PROGRAMS

Employee Assistance Program

Employees and their family members are eligible to receive free counseling. There are also benefits relating to financial and legal concerns.

Reduced Cost Bus Pass Program

Spokane County participates in a program with STA which discounts bus passes to $5 a month.

Wellness Programs

There are opportunities for nearby exercise programs at reduced cost and education programs around wellness themes including financial well-being, nutrition and stress reduction.

Discounts

There are local and national discounts available to Spokane County employees.

01

Are you a citizen of the United States, a Legal Permanent Resident, or a deferred action for childhood arrivals (DACA) recipient who can speak, read, and write the English language? *Legal Permanent Residents MUST upload a copy of their valid resident card. DACA recipients MUST upload a copy of their EAD card, Form I-797, or Form I-821D.

+ Yes, United States Citizen

+ Yes, Legal Permanent Resident

+ Yes, DACA recipient

+ No

02

Do you have a valid driver's license?

+ Yes

+ No

03

Have you uploaded a copy of your current driver's license? Applications without this attachment will not be accepted.

+ Yes

+ No

04

Do you have a high school diploma or equivalent (GED)?

+ Yes

+ No

05

Have you contacted your school registrar(s) to submit official, electronic transcripts to: [email protected]? Official transcripts MUST be received by Civil Service in order to continue with the hiring process.

+ Yes

+ No

06

OPEN ENTRY APPLICANTS: Have you uploaded a validated typing test reaching 45 WPM or more after adjustment for errors taken within the last 90 days? Civil Service MUST receive this by the closing date and time in order to continue with the hiring process.

+ Yes

+ No

+ Not Applicable

07

OPEN ENTRY APPLICANTS: Do you have an equivalent to five (5) years' full-time professional employment experience in accounting, bookkeeping, or related experience?

+ Yes

+ No

+ Not Applicable

08

PROMOTIONAL: Have you completed at least three (3) years as a Sheriff's Technical Assistant 2?

+ Yes

+ No

+ Not Applicable

09

PROMOTIONAL: Have you completed at least two (2) years as Sheriff's Technical Assistant 3?

+ Yes

+ No

+ Not Applicable

10

PROMOTIONAL: Have you completed a combined total of at least three (3) years' experience as a Sheriff's Technical Assistant 2 and/or 3?

+ Yes

+ No

+ Not Applicable

11

PROMOTIONAL: Are you a current Sheriff's Technical Assistant 2, or above, that has successfully completed probation and has an equivalent to three (3) years' full-time professional employment experience in accounting, bookkeeping, or related experience?

+ Yes

+ No

+ Not Applicable

12

PROMOTIONAL: Have you uploaded a copy of your professional resume AND a copy of your current training records? Applications without these documents will not be accepted.

+ Yes

+ No

+ Not Applicable

13

I acknowledge that this position will require me to work on-site.

+ Yes

+ No

14

Because of their role in law enforcement, open entry applicants are required to pass a thorough investigation of their background. This includes an investigation of conviction records, employment and education history, credit history, character and reputation in the community, etc. Do you understand that if you meet the minimum qualifications for this position, you will be subject to a thorough background investigation?

+ Yes

+ No

Required Question

Employer

Spokane County

Address

824 N Adams Spokane, Washington, 99260

Phone

509-477-5750

Website

http://www.spokanecounty.org/employment