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CDHS Fleet Administrator

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CDHS Fleet Administrator

Salary

$4,809.00 - $6,252.00 Monthly

Location

Denver, CO

Job Type

Full Time

Job Number

IHA-03422 04/23/25

Department

Colorado Department of Human Services

Division

AS - Facilities Management

Opening Date

04/23/2025

Closing Date

5/3/2025 11:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

4112 S Knox Ct, Denver, CO 80236, USA

FLSA Status

Exempt; position is not eligible for overtime compensation.

Department Contact Information

[email protected]

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

+ Description

+ Benefits

+ Questions

Department Information

This position is open to current Colorado residents only.

Most State of Colorado employees are eligible for a great benefit package! Please see the Supplemental Information section below for details!

Division of Facilities Management - Planning and Technical Services (PTS)

The Division of Facilities Management is a customer-driven support organization responsible for providing facilities management services to all CDHS agencies and offices. These services include the maintenance of building and grounds, custodial, capital construction (budgeting and contract management), utilities management, vehicle fleet management, building space leasing allocation, and facilities planning services. This is accomplished through a centralized statewide team that is divided into three districts and a central office. By combining our expert professional extensive facilities knowledge and strong commitment to reliable, responsive service, we enable our clients to achieve consistently high-performance facilities, and long-term value. Our goal is to be an organization that meets customer expectations 100% of the time.

The Planning and Technical Services (PTS) department provides professional expertise in the area of land and building development, planning of future facilities, initiation and implementation of appropriate and large non-appropriated projects, development of the Capital Construction and Controlled Maintenance budget requests, development of grants for funding sources outside of State government, management of the Department’s energy budget, contract management for projects and capital facilities related procurement, leasing of real estate, fleet management, and the provision of consulting services to the Division and the Department in the areas of Architecture and Engineering and the interpretation of the application of building codes and facility standards. PTS also provides maintenance (all mechanical, heating, ventilation and air conditioning (HVAC), plumbing, electrical, security electronics, low voltage, life safety, grounds keeping, structural trades, heat plant, garage and fleet maintenance) and housekeeping (cleaning and custodial services for CDHS owned and operated buildings) services for all CDHS facilities north of Colorado Springs and east of the Continental Divide.

Description of Job

The Colorado Department of Human Services (CDHS) Fleet Administrator is the Agency Subject Matter Expert (SME) on the agency's fleet vehicles. As the SME, this position is the connection to the leadership teams to identify and manage the strategic fleet needs of the agency and coordinate implementation. The CDHS Fleet Administrator has the responsibility of a deeper level of knowledge about the agency’s use of vehicles and how to interface with State Fleet Management on these needs. The CDHS Fleet Administrator is a support agent for the CDHS Vehicle Coordinators and acts to relay the fleet strategy to the operational level of each division and is the main point of contact for the operators. Operational needs of the agency funnel through the Fleet Administrator who utilizes the tools and resources provided by State Fleet Management. This position represents the agency at the MVAC and speaks on behalf of the agency.

Job Duties:

Fleet Administration:

+ Monitor Preventive Maintenance: Knowledge of Maintenance and Repairs: Track Vehicle Use to Minimize Over/Under Mileage Vehicles: Vehicle Use and Requirements for CDHS:

+ Provide Current Information of Vehicles to SFM: Coordinate Vehicle Damage Reports and Repairs with Driver:

+ Coordinate Vehicle Assignment /Reassignments/Replacements:

+ Registration Renewals and Emissions:Monthly Mileage/Odometer Readings: Communicate With Fiscal Officers: Motor Vehicle Advisory Council:

+ Maintain and update an accurate list of CDHS Vehicle Coordinators, by Division, that has contact information and shows vehicles for which Coordinators are responsible.

+ Conduct Quarterly Vehicle Coordinator calls.

+ Work with Division Vehicle Coordinators to complete and return the State Fleet Management Annual Vehicle Inventory before the deadline provided by SFM.

+ Coordinate and monitor department wide compliance with the UNIVERSAL POLICY Driving Standards as set forth by DPA.

+ Coordinate with the DFM Finance Team on the following duties. These duties are managed by the DFM Finance team, but should be reviewed by the Fleet Administrator;

+ Review monthly Fuel Master Billing for both Northern District and Southern District Fleet vehicles.

+ Review Monthly Pool vehicle Billing for both Northern District and Southern District Fleet vehicles. This includes updating the fixed and variable rates for the vehicle inventory.

+ Review VSS database information and work with DFM Finance to update as necessary to ensure accurate billing.

+ Other duties as assigned

Vehicle Replacement Processes:

+ JBC Replacement List: This process is developed approximately two fiscal years in advance of the need. The projections are often made with data available at the time of origination. This can result in marginal variances in the final request eighteen (18) to twenty-four (24) months later.

+ Ordering New Vehicles

+ Final Order Sheets: After the Purchase Orders are sent out, SFM sends out a “Final Order Sheet” for each vehicle ordered.

+ New Vehicle Registration Report

+ Receiving Vehicles: When the new vehicle is received at SFM all title and plating is completed by SFM.

+ Vehicle Replacements for Accidents and Denied Repairs

+ Keys

+ Titles

+ Government Registration Renewal and Emissions Testing

+ Direct Billing

+ Monthly Mileage/Odometer Readings - Reconcile monthly odometer readings with State Fleet

+ CORE Coding

+ Internal Vehicle Transfers & Coding Changes

+ Utilization Coding & Reports

+ Fuel Credit Card

+ Expense Recovery

+ Other duties as assigned

Fleet Maintenance:

+ Preventive Maintenance

+ Vehicle Repair and Maintenance

+ CDHS operates two maintenance garages at the CMHHIFL and CMHHIP campuses. Coordinate with District Manager and Garage Supervisors to schedule and complete maintenance requirements internally whenever possible. Work to improve utilization of CDHS garages by external agencies

+ Car Washes

+ Warranty Repairs

+ Payment for Services

+ Recalls

+ Vehicle Damage Procedures

Geotab Telematics:

+ CDHS fleet Administrator manages the Geotab system with those vehicle coordinators and appropriate staff that need access to the Geotab database to include managing access, provide system training, and utilize Geotab for analytics and fleet reporting needs.

CARS Web Database:

+ The Colorado Automotive Reporting System (CARS) is the system used to manage information about the State of Colorado's fleet of vehicles. All State vehicles are required to be enrolled in the State Fleet Management program with the exception of CDOT's heavy duty fleet and vehicles donated to State agencies. The heart of CARS is a vehicle database that contains detailed information about each vehicle and its attachments from acquisition to disposal.

Fleet Sustainability

+ Chargepoint Duties: Fleet Electrification; Where EVs are not a good fit, pursue the most efficient alternative available.

+ Explore opportunities and technologies that improve vehicle efficiency and reduce fuel consumption and Greenhouse Gas Emissions associated with the CDHS fleet operations, especially where alternative fuel vehicles are not an option. Seek out information on available grant funding for EV charging infrastructure. Provide technical support to District and PDC Team members who are pursuing grant funding for EV charging infrastructure.

+ Participate in the Greening Government Leadership Council as directed by the CDHS Energy and Sustainability Manager.

+ Complete the Annual GGLC Fleet Management Report

+ Oversee the CDHS Workplace Charging Program

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Experience Only:

+ Applicants must have at leastsix (6) years of progressive responsible professional work experience in fleet management. Ensure the work experience section of your job application contains the experience required. See resume statements will not be accepted.

OR

Education and Experience:

+ A combination of related education and/or experience as described above equal to six (6) years.

Preferred Qualifications:

+ Comprehensive knowledge and experience in centrally managing fleet that included light, medium and heavy duty fleet assets;

+ Knowledge and experience managing budgets;

+ Experience in asset management software and databases; ability to create unique and standard reports;

+ Experience with Telematics/Automatic Vehicle Locator (AVL) systems;

+ Experience developing technical specifications and standardization option packages for vehicle and equipment acquisitions;

+ Leadership and vision across multidisciplinary groups;

+ Proven ability to manage multiple assignments, priorities, and projects in a demanding environment;

+ Experience with Colorado Automotive Reporting System (CARS) and/or Geotab.

+ Experience working with ChargePoint.

Required Competencies:

+ Familiar with automotive and light truck repair terminology

+ Self-directed and motivated work ethic;

+ Knowledge of commercial or government fleet best practices;

+ Knowledge of Federal and State procurement rules and processes;

+ Fluency in Microsoft Office Suite (Word, Excel, Access), Google WorkSpace.

+ Ability to work under tight deadlines and be adaptable to changing assignments;

+ Ability to take initiative to solve problems in an innovative manner;

+ Ability to work with general public, professional, consultants, and staff, with sensitivity to their needs, priorities, promises made and commitments;

+ Ability to negotiate mutually acceptable solutions and build consensus through give and take;

+ Interpersonal and relationship building skills;

+ Strong time and project management skills, including prioritization and multi-tasking ability;

+ Excellent reasoning, investigative, analytical, and problem solving ability;

+ Excellent facilitation, presentation, and communication skills, both written and oral;

+ Strong attention to technical detail and accuracy;

+ Ability to work effectively in both independent and team situations;

Conditions of Employment:

+ A full pre-employment criminal background check will be conducted as part of the selection process as this position is deemed to have direct contact with vulnerable persons. Felony convictions, conviction of crimes of moral turpitude, or convictions of misdemeanors related to job duties may disqualify you from being considered for this position. Should your background check reveal any charges or convictions, it is your responsibility to provide the CDHS Background Unit with an official disposition of any charges.

+ Must be willing to submit and pass a full background check.

+ Must possess and maintain a valid non-restricted Colorado driver’s license.

+ Travel – This position will be required to drive State Vehicles as part of daily work assignment. Statewide travel. Travel to training and meetings.

+ Must be willing to receive an annual influenza vaccination or provide a document for a medical exemption or a letter for religious exemption.

+ Must successfully pass a Tuberculosis (TB) test.

+ This position is classified as a Critical Position. Positions departments determine as critical to their operations. Employees in critical positions can be FLSA exempt or nonexempt and can be expected to work and/or remain at their worksite in delayed start, early release, or closure situations.

Former State employees who were disciplinarily terminated or resigned in lieu of termination must (1) disclose that information on the application (2) provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position, (3) provide the employee number from the applicant’s prior State employment. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS.

Supplemental Information

Appeal Rights:

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ([email protected]), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov ; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

How to Apply (https://cdhs.colorado.gov/information-for-job-applicants#how-to-apply)

The Assessment Process

For additional recruiting questions, please [email protected] ([email protected])

About Us:

If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (https://www.colorado.gov/cdhs) (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:

+ Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans

+ Medical and dental health plans

+ Employer supplemented Health Savings Account

+ Paid life insurance

+ Short- and long-term disability coverage

+ 11 paid holidays per year plus vacation and sick leave

+ BenefitHub state employee discount program

+ Employee Wellness program (https://coloradostateofhealth.com/)

+ Excellent work-life programs, such as flexible schedules, training and more

+ Remote work arrangements for eligible positions

*Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs .

Our Values:

We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans .

Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.

We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.

Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.

We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.

Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.

ADAA Accommodations: CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAA Coordinator, Nancy Schmelzer [email protected] or call 1-800-929-0791.

THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER (https://cdhs.colorado.gov/information-for-job-applicants#eoe)

Toll Free Applicant Technical Support

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

The bottom of this job announcement provides links to additional information on how to apply, the assessment process, toll free applicant technical support, and about how the State of Colorado is an equal opportunity employer. Please acknowledge below that you have read the information provided in these links.

+ This information is available to me and I have read this information.

+ I am unable to access the links with this information on the job posting. (If you select this option, please contact the recruiter, whose information is listed on this announcement, so that they can send this information directly to you.)

02

Your legal name is used in the hiring process for background checks. Did you use your full legal name in your application? If not, please update your information before submitting your application.

+ Yes

+ No

03

If you are a current or former State of Colorado employee, please list your employee number (starts with 997…). Failure to provide this requested information may render your application incomplete, and you may no longer be considered for the position.

04

Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify your application from the current position.

05

Do you currently possess a valid, non-restricted Colorado driver’s license?

+ Yes

+ No

06

Enter your CO Driver’s License Number and Type

07

Are you willing and able to meet all the Conditions of Employment for this position as listed in this job announcement?

+ Yes

+ No

08

Ensure the "Work Experience" section of your application is complete and contains all information needed to determine if you meet the minimum qualifications and furthermore demonstrates all your experience as it relates to this position. If you were to be offered a position, compensation is based on this information. Do you acknowledge this?

+ I acknowledge

09

Select all the Preferred Qualifications that you meet

+ Comprehensive knowledge and experience in centrally managing fleet that included light, medium and heavy duty fleet assets

+ Knowledge and experience managing budgets

+ Experience in asset management software and databases; ability to create unique and standard reports

+ Experience with Telematics/Automatic Vehicle Locator (AVL) systems

+ Experience developing technical specifications and standardization option packages for vehicle and equipment acquisitions

+ Leadership and vision across multidisciplinary groups

+ Proven ability to manage multiple assignments, priorities, and projects in a demanding environment

+ Experience with Colorado Automotive Reporting System (CARS) and/or Geotab

+ Experience working with ChargePoint

10

Based on your selection(s) to the previous question, thoroughly detail your experience as it relates to each to demonstrate that you meet the preferred qualification. Include the employer and how many years of experience as it relates to each preferred qualification you select.

11

Select all the Required Competencies that you meet.

+ Familiar with automotive and light truck repair terminology

+ Self-directed and motivated work ethic

+ Knowledge of commercial or government fleet best practices

+ Knowledge of Federal and State procurement rules and processes

+ Fluency in Microsoft Office Suite (Word, Excel, Access), Google WorkSpace

+ Ability to work under tight deadlines and be adaptable to changing assignments

+ Ability to take initiative to solve problems in an innovative manner

+ Ability to work with general public, professional, consultants, and staff, with sensitivity to their needs, priorities, promises made and commitments

+ Ability to negotiate mutually acceptable solutions and build consensus through give and take

+ Interpersonal and relationship building skills

+ Strong time and project management skills, including prioritization and multi-tasking ability

+ Excellent reasoning, investigative, analytical, and problem solving ability

+ Excellent facilitation, presentation, and communication skills, both written and oral

+ Strong attention to technical detail and accuracy

+ Ability to work effectively in both independent and team situations

12

Based on your selection(s) to the previous question, thoroughly detail your knowledge, skills, abilities, characteristics and experience to demonstrate that you meet the required competency. Reference which employer listed in your job application that you gained or utilized this competency. Provide examples/situations that demonstrate how you meet the required competency.

13

The comparative analysis process for this position will involve a review and rating of all the information you submit with your application materials. Based on this information, be thorough and detailed to ensure you meet the minimum qualifications, detail your work experience, detail how you meet the preferred qualifications and required competencies and respond fully and clearly to the supplemental questions. Your responses may be rated based on your writing ability (spelling, grammar, and clarity of your writing) as well as the content of your response. Do you acknowledge this? If yes, state, "I do acknowledge"

Required Question

Employer

State of Colorado

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Website

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