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Shift: Mon-Fri 7am-3:30pm

Pay: $23.25/hour

Job Overview:

The Admin Clerk will provide administrative support to the Workflow Controller and Senior Management team, assisting in managing warehouse capacities and ensuring smooth inbound appointment scheduling. The ideal candidate will be detail-oriented, organized, and able to work efficiently in a fast-paced environment.

Key Responsibilities:

+ Capacity Management Support :

+ Assist the Workflow Controller in monitoring and updating warehouse capacity levels.

+ Prepare and maintain reports on receiving capacity,

+ Coordinate with workflow controller and senior team to ensure capacity availability for inbound arrivals.

+ Inbound Appointment Scheduling :

+ Schedule and manage inbound appointments for delivery trucks, ensuring timely arrivals and proper coordination with the receiving teams.

+ Communicate with drivers and suppliers to confirm appointment details and any changes in the schedule.

+ Maintain and update the inbound appointment calendar, ensuring no conflicts or overbookings.

+ Ensure that all documentation (e.g., shipment details, delivery windows) is accurate and up to date.

+ Data Entry & Reporting :

+ Enter data into warehouse management systems (WMS) and other tracking tools to keep accurate records of appointments, capacities, and inventory.

+ Generate and distribute daily, weekly, and monthly reports on appointment statuses

Communication & Coordination :

+ Serve as the point of contact between the Workflow Controller, senior managers, and external vendors or suppliers.

+ Resolve appointment scheduling issues and conflicts, ensuring minimal disruption to the workflow.

+ Documentation & Compliance :

+ Ensure all records related to inbound shipments and appointments are compliant with company policies and legal regulations.

+ Assist in maintaining accurate and organized filing systems for related documents, including inbound appointment logs and capacity reports.

+ Administrative Support :

+ Provide general administrative assistance to the Workflow Controller and Senior Managers as needed.

+ Assist in organizing meetings, preparing meeting materials, and taking minutes as required.

Qualifications:

+ Education : High school diploma or equivalent; additional administrative certifications or coursework in logistics, warehouse management, or related fields is a plus.

+ Experience :

+ Prior experience in administrative roles, ideally within logistics, warehousing, or operations management.

+ Familiarity with warehouse management systems (WMS) or appointment scheduling tools is preferred.

+ Skills :

+ Strong organizational and time-management skills.

+ Proficient in Microsoft Office / Google Suite (Excel, Sheets, Word, Docs).

+ Excellent communication and interpersonal skills.

+ Ability to manage multiple tasks and prioritize effectively.

+ High attention to detail and accuracy in record-keeping.

Personal Attributes:

+ Self-motivated with a proactive approach to problem-solving.

+ Strong team player, able to work well with various departments.

+ Ability to remain calm under pressure and meet tight deadlines.

Assistance for Individuals with Disabilities

Wayfair is fully committed to providing equal opportunities for all individuals, including individuals with disabilities. As part of this commitment, Wayfair will make reasonable accommodations to the known physical or mental limitations of qualified individuals with disabilities, unless doing so would impose an undue hardship on business operations. If you require a reasonable accommodation to participate in the job application or interview process, please let us know by completing our Accomodations for Applicants form (https://docs.google.com/forms/d/1ElBqKaQYGR9j0NiQHQYCGbHkqKqN746Nk62pI32IyLU) .

Need Technical Assistance?

For more information about applying for a career at wayfair, visit our FAQ page here (https://www.aboutwayfair.com/careers/careers-faq) .

About Wayfair Inc.

Wayfair is one of the world’s largest online destinations for the home. Whether you work in our global headquarters in Boston or Berlin, or in our warehouses or offices throughout the world, we’re reinventing the way people shop for their homes. Through our commitment to industry-leading technology and creative problem-solving, we are confident that Wayfair will be home to the most rewarding work of your career. If you’re looking for rapid growth, constant learning, and dynamic challenges, then you’ll find that amazing career opportunities are knocking.

No matter who you are, Wayfair is a place you can call home. We’re a community of innovators, risk-takers, and trailblazers who celebrate our differences, and know that our unique perspectives make us stronger, smarter, and well-positioned for success. We value and rely on the collective voices of our employees, customers, community, and suppliers to help guide us as we build a better Wayfair – and world – for all. Every voice, every perspective matters. That’s why we’re proud to be an equal opportunity employer. We do not discriminate on the basis of race, color, ethnicity, ancestry, religion, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, veteran status, genetic information, or any other legally protected characteristic.

We are interested in retaining your data for a period of 12 months to consider you for suitable positions within Wayfair. Your personal data is processed in accordance with our Candidate Privacy Notice (which can found here: https://www.wayfair.com/careers/privacy). If you have any questions regarding our processing of your personal data, please contact us at [email protected]. If you would rather not have us retain your data please contact us anytime at [email protected].