• Senior Executive Assistant

    Massachusetts Port Authority (East Boston, MA)


    Senior Executive Assistant

     

    Print (https://www.governmentjobs.com/careers/massport/jobs/newprint/4912732)

     

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    Senior Executive Assistant

     

    Location

     

    East Boston, MA

     

    Job Type

     

    Full-Time

     

    Job Number

    FY2025-00127

    Department

     

    Information Technology

     

    Division

     

    Information Technology

     

    Opening Date

     

    04/23/2025

     

    + Description

    + Benefits

    ABOUT US

    The Massachusetts Port Authority is Powering What’s Possible™ for your career. We are a dynamic organization that connects people and businesses to the global community by air, land, and sea. Our employees are essential in moving planes, cargo and cruise ships safely, efficiently and sustainably. We are an economic engine, managing real estate assets where people live, work, and play. Together, the properties we own and operate generate $20 billion for the region’s economy. With a commitment to diversity, equity, and inclusion and being good neighbors, we achieve results that positively impact the people and businesses of New England.

     

    As the digital heartbeat of our organization, the Information Technology (IT) Department fuels the seamless operation of Massport. Driven by our commitment to excellence, we harness the power of technology to solve real-world challenges and enable the organization to achieve its business goals with exceptional efficiency. Our team embraces development and diversity, constantly seeking new opportunities for innovation and growth, to help shape the future of our agency and set new standards for excellence.

    ABOUT YOU

    As a Senior Executive Assistant, are a highly organized, adaptable professional who thrives in fast-paced environments and takes pride in keeping things running smoothly behind the scenes. With exceptional attention to detail and strong communication skills, you anticipate needs, build trust across all levels, and handle sensitive information with discretion. Your calm presence, tech-savvy mindset, and commitment to collaboration make you a steady, reliable partner to leadership and a positive force within the team.

    What you will do:

    + Ensure smooth IT Department operations by managing administrative functions, overseeing supplies and vendor relationships, and serving as a reliable point of contact across the organization.

    + Support the CIO and senior IT leadership through expert calendar management, meeting coordination, travel planning, and discreet handling of sensitive information.

    + Prepare accurate, polished reports, presentations, and correspondence while tracking deadlines, managing communications, and maintaining organized records.

    + Foster a collaborative, efficient department by coordinating onboarding, organizing events and trainings, supporting contract workflows, and strengthening internal communication and morale.

    WHAT YOU OFFER

    + 3-5 years’ administrative experience supporting executives and teams in a fast-paced business environment.

    + Advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and virtual meeting platforms.

    + Strong leadership, communication, interpersonal, and problem-solving skills.

    + Proven ability to manage multiple priorities, make data-informed decisions, and maintain confidentiality.

    *Click here for a detailed job description. (https://www.massport.com/sites/default/files/2025-04/Massport-Job-Description-Senior-Executive-Assistant-4-18-25.pdf)

    WHAT WE OFFER

    Collaboration with colleagues at all levels of leadership from all different disciplines, from Aviation to Maritime and beyond. Every day is different at Massport and the breadth of our impact on the Massachusetts region through our facilities provides many opportunities for our employees to grow, learn, and explore the many areas of our business. Our business is all about connecting. We support and take pride in the employees that make those connections possible each and every day. Further, Massport is an Equal Employment Opportunity employer and committed to workforce diversity and inclusivity.

    What we believe in:

    Work/life balance

     

    Supporting the people and businesses of New England

     

    A supportive and inclusive culture

     

    Achieving results and having positive impact

     

    Opportunities for growth

     

    Being good neighbors in the communities we serve

     

    Providing safe, healthy, and secure work environment

     

    Protecting the environment

     

    *Click here for information on our comprehensive compensation and benefits packages. (https://www.massport.com/sites/default/files/2024-04/HR-Benefits-One-Sheet.pdf)

     

    We're a world-class organization of people moving people and goods--connecting Massachusetts and New England to the world safely, securely, and efficiently, with a commitment to sustainability, our neighboring communities, and diversity, equity, and inclusion.

     

    We support and take pride in the employees that make those connections possible each and every day.

    We provide comprehensive compensation and benefits packages*:

    • Health, dental, vision, life insurance

    • Disability insurance

    • Flexible work arrangements

    • Vacation time, sick time, personal days

    • 12 Holidays per year

    • Massport Retirement Plan (Pension)

    • Deferred Compensation Plan (457b) with employer match

    • SMART Plan retirement plan advisor/financial planning

    • Discounted MBTA passes

    • Public service loan forgiveness program for federal student loans

    • Professional development programs

    • Mentorship program

    • Adoption assistance

    • Paid parental leave

    • Employee assistance program

    • Employee recognition programs

    • Employee resource groups

    • Flexible spending accounts

    • Wellness programs

    • Community engagement

    • Volunteer opportunities

    • On-site employee parking

    • Bike racks

    • Electric car charging stations

    • Mother's suite for new/nursing mothers

    *Benefits may vary by position and/or location.

     

    For more information, please visit www.massport.com.

     

    We are an equal opportunity employer and are committed to workforce diversity and inclusivity.

     

    Follow us on linkedin.com/company/massachusetts-port-authority

     

    Employer

     

    Massachusetts Port Authority

     

    Address

     

    One Harborside Drive, Suite 200S East Boston, Massachusetts, 02128-2909

     

    Phone

     

    617-568-3900

     

    Website

     

    http://www.massport.com

     

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