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Development Specialist

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Please see Special Instructions for more details.

Applicants are required to apply online. UWRF will not consider paper, emailed or faxed applications. Applicants are required to provide:

+ Resume

+ Curriculum Vitae

+ Unofficial Transcripts

+ Letter of interest specifying qualifications and experience (cover letter)

Inquiries should be addressed to:

Kimberly Gould Speckman

Search Chair

[email protected] ([email protected])

Deadline to Apply: Initial review of applications will begin upon receipt. For full consideration, applicants should submit all required materials on or before May 16, 2025.

Salary Range: $48,495-$54,000 based on experience

Employees receive excellent benefits including exceptionally low-cost comprehensive health, dental and vision benefits; employer match of Wisconsin Retirement System contributions of 6.95%; an attractive amount of paid leave per year in addition to paid sick leave. To learn more about our benefits, go to: https://www.wisconsin.edu/ohrwd/benefits/download/quickguidefasl.pdf

UW-River Falls does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources at 715-425-4941.

Posting Details

Position Information

UW - System Position Title Development Specialist

Business Title

Major Department Code University Advancement (J023100)

Appointment Type Academic Staff-Fixed Term Renewable

FLSA Status Exempt

FTE (Percentage of Appointment) 100

Typical Working Schedule

8 a.m. to 5 p.m., M-F, with some evenings and weekend responsibilities.

Hybrid or On Campus Hybrid

Position Summary

The Development Specialist plays a key role in maintaining the smooth operation of fundraising and stewardship efforts to ensure prospective and existing donors feel valued and encouraged to provide continued and increasing levels of giving to UWRF . The position assists in the planning, promotion and execution of development events, leads the creation and updating of informational materials, interacts with stakeholder groups to cultivate and maintain relationships, and leads reporting efforts on the effectiveness of development activities of the unit.

Responsibilities

Fundraising and Strategic Support

+ Serves as a key liaison to the Assistant Chancellor of University Advancement, facilitating strategic initiatives, managing scheduling priorities, and coordinating high-level campus and development team meetings.

+ Develops and manages meeting agendas, ensures timely preparation of materials, and oversees logistical arrangements, including travel planning, to support advancement goals.

+ Leads the coordination and execution of bi-weekly development team meetings, ensuring alignment with fundraising priorities by preparing comprehensive reports on donor activity, prospect assignments, and team performance metrics.

+ Actively participates in development team meetings, capturing key discussions, tracking action items, and executing follow-ups such as prospect reassignments and new prospect coordination with the Foundation database administrator.

+ Assists with the development of strategic planning initiatives and objectives, program budgets, and monitors activity to ensure adherence to established guidelines.

+ Completes basic prospect and donor research activities for fundraisers as they develop relationships with prospects and donors.

+ Undertakes special projects and additional responsibilities as assigned by the Assistant Chancellor, contributing to the overall effectiveness and success of the advancement program.

Gift Acknowledgment and Reporting

+ Develops and coordinates timely thank-you letters and personalized donor acknowledgments.

+ Creates and distributes stewardship materials including annual endowment activity reports, newsletters and impact reports that highlight how donations benefit students and programs.

+ Tracks donor history and contributions to ensure appropriate recognition and stewardship.

Donor Relations and Stewardship

+ Collects, prepares, and analyzes donor information and event data and provides subsequent recommendations for improvement and enhancement.

+ Coordinates the annual disbursement of student thank-you letters and testimonials for scholarship and endowment donors.

+ Develops and produces a variety of communications for donors including birthday cards, thank you cards and holiday cards.

+ Initiates social media and website content that highlights donor contributions.

+ Acts as a reference person for UWRF department and college stewardship efforts.

+ Serves as a point of contact for internal and external stakeholders at meetings and activities to advocate for and promote the interests of the unit.

+ Tracks stewardship expenses and complete stewardship activities within budget.

Event Coordination

+ Develops and implements donor appreciation events including an annual scholarship recognition gathering, employee recognition, and donor society member events.

+ Manages logistics and secures resources for event and program activities, facilities, participants, and vendors adhering to established timelines and expectations.

+ Assists with the design, development, and delivery of marketing and communication materials and other event publications to promote development events and programs.

+ Supports fundraisers in logistics for fundraising events and campus visits for major donors and benefactors.

Knowledge Skills and Abilities

Required Qualifications:

+ Bachelor’s degree in applicable field.

+ Two years of full-time related work experience.

+ Highly organized and detail oriented.

+ Strong written and verbal communication skills.

+ Ability to meet deadlines and manage several projects simultaneously.

+ Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough, and creative solutions.

+ Experience working in databases to enter data and extract reports.

+ Ability to work occasional evenings and weekends.

Preferred Qualifications:

+ Experience working in a non-profit setting.

+ Advanced level experience with Microsoft Office.

+ Experience with e-communication tools such as Constant Contact.

Posting Detail Information

Posting Number AAF01046

Number of Vacancies 1

Desired Start Date 06/30/2025

Position End Date (if temporary)

Open Date 04/21/2025

Closing Date 05/16/2025

Applicant Review Date 05/20/2025

Open Until Filled Yes

Special Instructions to Applicants

Applicants are required to apply online. UWRF will not consider paper, emailed or faxed applications. Applicants are required to provide:

+ Resume

+ Curriculum Vitae

+ Unofficial Transcripts

+ Letter of interest specifying qualifications and experience (cover letter)

Inquiries should be addressed to:

Kimberly Gould Speckman

Search Chair

[email protected] ([email protected])

Deadline to Apply: Initial review of applications will begin upon receipt. For full consideration, applicants should submit all required materials on or before May 16, 2025.

Salary Range: $48,495-$54,000 based on experience

Employees receive excellent benefits including exceptionally low-cost comprehensive health, dental and vision benefits; employer match of Wisconsin Retirement System contributions of 6.95%; an attractive amount of paid leave per year in addition to paid sick leave. To learn more about our benefits, go to: https://www.wisconsin.edu/ohrwd/benefits/download/quickguidefasl.pdf

UW-River Falls does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources at 715-425-4941.

Legal Notices

EEO Statement

UW-River Falls is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies.

Confidentiality of Applicant Materials

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the final candidates may be released. See Wis. Stat. sec. 19.36(7).

Title IX Notice

As required by Title IX and federal regulations, UW-River Falls does not discriminate on the basis of sex in its education programs or activities, including in admission and employment. Questions about the application of Title IX may be referred to UWRF’s Title IX Coordinator at [email protected]; the Department of Education’s Office for Civil Rights; or both. For more information, please see uwrf.edu/titleIX.

Annual Security and Fire Safety Report (Clery Act)

The Annual Security and Fire Safety Report, which includes statistics about reported crimes and information about campus security policies can be viewed at https://www.uwrf.edu/Police/Annual-Security-Report.cfm or call University Police at 715-425-3133 for a paper copy.

Criminal Background Check and Reference Check Policy

Employment will require a criminal background check. Final candidates will be required to provide three professional references with at least one being a prior supervisor. Misconduct checks will be completed and a personnel file review for any University of Wisconsin or State employee within the past seven years prior to hire per UW System Administrative Policy 1275.

Other Notices

Supplemental Questions