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Event Manager

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Please see Special Instructions for more details.

Applicants are required to apply online. UWRF will not consider paper, emailed or faxed applications. Applicants are required to provide:

+ Resume

+ Letter of interest specifying qualifications and experience (cover letter)

Inquiries should be addressed to:

Kristin Barstad

University Center Assistant Director for Event Services and Search Chair

[email protected]

Deadline to Apply: Initial review of applications will begin upon receipt. For full consideration, applicants should submit all required materials on or before: May 8, 2025.

The salary range is $54,000-$58,000, depending on experience.

Employees receive excellent benefits including exceptionally low-cost comprehensive health, dental and vision benefits; employer match of Wisconsin Retirement System contributions of 6.95%; an attractive amount of paid leave per year in addition to paid sick leave. To learn more about our benefits, go to: https://www.wisconsin.edu/ohrwd/benefits/download/quickguidefasl.pdf.

UW-River Falls does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources at 715-425-4941.

Posting Details

Position Information

UW - System Position Title Event Manager

Business Title Event Production Manager

Major Department Code University Center (J891000)

Appointment Type Academic Staff-Fixed Term Terminal

FLSA Status Exempt

FTE (Percentage of Appointment) 100

Typical Working Schedule

M-F, 9:00-6:00; evenings and weekends due to events outside the normal working day are expected.

Hybrid or On Campus On Campus

Position Summary

The Event Production Manager is a member of the Event and Facility Operations team within the University Center and oversees Production Services to provide event management support. This position directs the daily operations of University Center events, and special events in other select spaces on and off-campus, with audio-visual and event furniture services. The Event Production Manager supervises the Production Services student staff and works with clients to determine event resource needs. This position is the resident authority on the use and operation of University Center audio-visual equipment, including sound, lighting, video, staging, rigging, and computer-based multimedia systems. The Event Production Manager assists with the inventory, maintenance, and basic troubleshooting and repairs for audio-visual equipment and event furniture resources. This position works closely with Campus Reservations staff, Facility Operations staff, contracted artists and other facility users to determine and coordinate the technical and event support for successful facility utilization.

Responsibilities

Leadership and Supervision

+ Provides active leadership for Production Services, supports the student employee program within this area, and maintains a constant focus on teambuilding and ultimately team success.

+ Establishes and sustains positive and collaborative professional relationships with university departments, student organizations, and unaffiliated constituencies; and represents the University Center at major university functions and events.

+ Establishes and executes day-to-day operational functions and goals of events to effectively meet the needs of customers.

+ Exercises supervisory authority, including hiring, training, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked for Production Services student staff (approximately 20 students).

+ Assist with policy development and training related to equipment safety and security, and risk management.

+ Identifies, proposes, and implements new or revised Production Services operational policies and procedures; and monitors, interprets, and ensures compliance with UW System, and campus policies.

+ Participates in scholarly and professional activity, including professional reading, conference attendance, networking, membership of national organizations within the profession, and serve on campus committees as requested and assigned.

Services and Facility Planning

+ Serve as the on-site technical coordinator for all large events.

+ Provide professional quality lighting services while utilizing digital lighting consoles with installed and portable lighting systems. Operate all facets of lighting including board programming, instrument use and maintenance, safe use of lighting truss, light plots, and gel/color schemes.

+ Serve as equipment operator for all facets of sound production, including but not limited to digital and analog mixing consoles, line array amp/speaker systems, wire/cable management, and digital and analog signal processing equipment. Possess thorough knowledge of backline, media splits, wireless, dynamic, and condenser microphones, monitor systems, and VHF / UHF transmitting devices. Possess ability to quickly problem solve technical issues, and a full understanding of electrical safety.

+ Serve as project manager and oversee assigned audio-visual projects throughout the University Center.

+ Operate, maintain, and troubleshoot University Center event equipment including theatre/event sound and lighting, video, staging, rigging, and computer-based multimedia systems.

+ Work with campus reservations to input the technical and room specifications for events into the campus reservations systems and assist with the build out of diagrams.

+ Assist with the management of audio-visual and event furniture resources, including the coordination of short and long-range equipment improvements, maintenance, and replacements.

+ Assist with policy development and training related to equipment security, safety, and risk management to ensure student staff are trained to perform job duties safely and properly.

+ Maintain inventory, equipment manuals, and technical drawings for warranties, electronic document management, and inventory reduction through supply management.

+ Serve as the administrative liaison for negotiation and planning to meet technical rider aspects of performance contracts.

+ Work with clients to obtain the technical services needed to make events successful.

+ On behalf of the customer, advance any events requiring complex production with the agent/performer/speaker.

+ Maintain CPR / AED certification.

Fiscal and Resource Management

+ Assists the preparation of departmental and contractual purchasing requisitions for audio-visual and other event equipment expenditures, and assures expenditures are prudent, appropriate, and consistent with established goals and the mission of the university.

+ Assures compliance of fiscal operations consistent with state and university policies and procedures.

+ Maintains adequate supplies for routine operation of the University Center.

+ Assists in the development of the Production Services budget and develops plans for short and long-term expenditures.

Knowledge Skills and Abilities

Qualifications Required:

+ Bachelor’s degree from an accredited university

+ Minimum of 1 year post bachelor experience in event management

+ Previous supervisory experience

+ Direct knowledge and experience with event management and audio systems (analog and DSP )

+ Experience with concert lighting (conventional & intelligent), and computer-based multimedia systems

+ Demonstrate ability to creatively problem-solve technical issues

+ Demonstrate ability to work collaboratively with diverse staff and clientele, sensitivity to the needs of students and community users, and excellent oral and written communication

Preferred Qualifications:

+ Audio-visual and event management experience in a college or university environment

+ Rigging experience

+ Familiarity or knowledge of computer systems and software such as (Mazevo, Workday, TEAMs, event management, email, payroll, Microsoft Visio, digital signage systems, audio recording and DSP systems)

+ Experience with Crestron/Extron systems

+ Master’s degree in technical theatre, sound, lighting, student affairs, or related field.

Posting Detail Information

Posting Number AAF01040

Number of Vacancies 1

Desired Start Date 06/16/2025

Position End Date (if temporary)

Open Date 04/08/2025

Closing Date 05/08/2025

Applicant Review Date 05/09/2025

Open Until Filled No

Special Instructions to Applicants

Applicants are required to apply online. UWRF will not consider paper, emailed or faxed applications. Applicants are required to provide:

+ Resume

+ Letter of interest specifying qualifications and experience (cover letter)

Inquiries should be addressed to:

Kristin Barstad

University Center Assistant Director for Event Services and Search Chair

[email protected]

Deadline to Apply: Initial review of applications will begin upon receipt. For full consideration, applicants should submit all required materials on or before: May 8, 2025.

The salary range is $54,000-$58,000, depending on experience.

Employees receive excellent benefits including exceptionally low-cost comprehensive health, dental and vision benefits; employer match of Wisconsin Retirement System contributions of 6.95%; an attractive amount of paid leave per year in addition to paid sick leave. To learn more about our benefits, go to: https://www.wisconsin.edu/ohrwd/benefits/download/quickguidefasl.pdf.

UW-River Falls does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources at 715-425-4941.

Legal Notices

EEO Statement

UW-River Falls is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies.

Confidentiality of Applicant Materials

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the final candidates may be released. See Wis. Stat. sec. 19.36(7).

Title IX Notice

As required by Title IX and federal regulations, UW-River Falls does not discriminate on the basis of sex in its education programs or activities, including in admission and employment. Questions about the application of Title IX may be referred to UWRF’s Title IX Coordinator at [email protected]; the Department of Education’s Office for Civil Rights; or both. For more information, please see uwrf.edu/titleIX.

Annual Security and Fire Safety Report (Clery Act)

The Annual Security and Fire Safety Report, which includes statistics about reported crimes and information about campus security policies can be viewed at https://www.uwrf.edu/Police/Annual-Security-Report.cfm or call University Police at 715-425-3133 for a paper copy.

Criminal Background Check and Reference Check Policy

Employment will require a criminal background check. It will also require you, your most recent employer, and all previous UW System institution and State of Wisconsin agency employers from the past seven (7) years to answer questions regarding sexual violence and sexual harassment per UW System Administrative Policy 1275.

Other Notices

Supplemental Questions