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Student Records & Curricular Specialist II (Inst)

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Please see Special Instructions for more details.

Applicants are required to apply online. UWRF will not consider paper, emailed or faxed applications. Applicants are required to provide:

+ Resume

+ Unofficial Transcripts

+ Letter of interest specifying qualifications and experience (cover letter)

Inquiries should be addressed to:

Ryan Bench

Associate Registrar & Search Chair

[email protected]

Deadline to Apply: Initial review of applications will begin upon receipt. For full consideration, applicants should submit all required materials on or before May 5, 2025.

Employees receive excellent benefits including exceptionally low-cost comprehensive health, dental and vision benefits; employer match of Wisconsin Retirement System contributions of 6.90%; attractive amount of paid leave per year in addition to paid sick leave. To learn more about our benefits, go to

https://www.wisconsin.edu/ohrwd/benefits/download/quickguidefasl.pdf

UW-River Falls does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources at 715-425-4941.

Posting Details

Position Information

UW - System Position Title Student Records & Curricular Specialist II (Inst)

Business Title Degree Audit Specialist

Major Department Code Registrar's Office (J036000)

Appointment Type Academic Staff-Fixed Term Renewable

FLSA Status Exempt

FTE (Percentage of Appointment) 100

Typical Working Schedule

M-F 7:45 am to 4:30 pm and as needed

Hybrid or On Campus On Campus

Position Summary

The Registrar’s Office provides foundational support for the delivery of services to students and faculty across campus. This position collaborates with and supports students, faculty, and staff in the development, implementation, and maintenance of student records, curricular, and degree requirement data and systems.

Responsibilities

+ Serves as an expert in the creation and maintenance of student records and curricular and degree requirement data within the student information system

+ Implements, interprets, and enforces instructional, professional, and legal standards and regulations related to student, curricular, and academic records

+ Collaborates with academic deans, faculty, advisors, and staff to resolve curricular, student record, and credit evaluation problems. Audits and corrects data to ensure accuracy and completeness

+ Provides functional support and evaluation of the student information, curricular management, and credit evaluation systems to identify opportunities for business process improvements and makes recommendations to adapt processes and systems to achieve greater efficiency

+ Participates in systems testing and develops and maintains documentation on business processes

+ Applies knowledge of programs, procedures, and policies to provide expert guidance in student records, curricular management, and credit evaluation functions when complex cases have been escalated by campus stakeholders for resolution

+ Assist in the Degree Conferral process; running audits and review all degrees for conferral at the end of each academic term.

+ Review audits of graduating students throughout each academic term and notify student and advisors of deficiencies

+ Coordinate with the Associate Registrar on running batch audits and establishing a process for degree conferral.

Knowledge Skills and Abilities

Required:

+ Earned Bachelor’s Degree

+ One year of professional experience in a postsecondary institution related to position responsibilities, e.g. degree audit preparation, advising, curricular management, or degree conferral processes

+ Strong technical skills including the ability to perform with a high degree of accuracy on technical tasks

+ Ability to work as a team and maintain productive working relationships with colleagues

Preferred:

+ Earned Master’s Degree

+ Related experience using CollegeSource uAchieve

+ Experience with SQL and/or database querying skills

+ Professional experience in a Records and Registration Office

Posting Detail Information

Posting Number AAF01045

Number of Vacancies 1

Desired Start Date 05/26/2025

Position End Date (if temporary)

Open Date 04/21/2025

Closing Date 05/05/2025

Applicant Review Date 05/06/2025

Open Until Filled No

Special Instructions to Applicants

Applicants are required to apply online. UWRF will not consider paper, emailed or faxed applications. Applicants are required to provide:

+ Resume

+ Unofficial Transcripts

+ Letter of interest specifying qualifications and experience (cover letter)

Inquiries should be addressed to:

Ryan Bench

Associate Registrar & Search Chair

[email protected]

Deadline to Apply: Initial review of applications will begin upon receipt. For full consideration, applicants should submit all required materials on or before May 5, 2025.

Employees receive excellent benefits including exceptionally low-cost comprehensive health, dental and vision benefits; employer match of Wisconsin Retirement System contributions of 6.90%; attractive amount of paid leave per year in addition to paid sick leave. To learn more about our benefits, go to

https://www.wisconsin.edu/ohrwd/benefits/download/quickguidefasl.pdf

UW-River Falls does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources at 715-425-4941.

Legal Notices

EEO Statement

UW-River Falls is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies.

Confidentiality of Applicant Materials

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the final candidates may be released. See Wis. Stat. sec. 19.36(7).

Title IX Notice

As required by Title IX and federal regulations, UW-River Falls does not discriminate on the basis of sex in its education programs or activities, including in admission and employment. Questions about the application of Title IX may be referred to UWRF’s Title IX Coordinator at [email protected]; the Department of Education’s Office for Civil Rights; or both. For more information, please see uwrf.edu/titleIX.

Annual Security and Fire Safety Report (Clery Act)

The Annual Security and Fire Safety Report, which includes statistics about reported crimes and information about campus security policies can be viewed at https://www.uwrf.edu/Police/Annual-Security-Report.cfm or call University Police at 715-425-3133 for a paper copy.

Criminal Background Check and Reference Check Policy

Employment will require a criminal background check. It will also require you, your most recent employer, and all previous UW System institution and State of Wisconsin agency employers from the past seven (7) years to answer questions regarding sexual violence and sexual harassment per UW System Administrative Policy 1275.

Other Notices

Supplemental Questions