• Administrative Assistant, Sport Management

    University of Michigan (Ann Arbor, MI)


    Administrative Assistant, Sport Management

    How to Apply

    A cover letter is required for consideration for this position and should be attached as the first page of your resume. The letter should address your:

    + Specific interest in this position, and;

    + Skills and experience which directly relate to this position

     

    Note: In order for the career portal system to accept the cover letter, please include this as the first page of your resume document, so that you are submitting only ONE combined document. This combined document will be reviewed to assess how you meet the stated qualifications, including your written communication skills.

    Job Summary

    The School of Kinesiology invites well-qualified applicants for an Administrative Assistant Intermediate position. In this role, your primary function is to support the school's sport management (SM) program faculty, the Program Chair, and the Program Administrator with the daily administration of activities. You will be responsible for delivering a high level of service to all employee, student, and visiting populations. Review the full descriptionhere. (https://docs.google.com/document/d/1atsZlLYYgDM8Ctqjo83HuqnQ2TQXtrsA/edit?tab=t.0)

     

    Who We Are

     

    The School of Kinesiology is one of the fastest-growing schools at the University of Michigan-Ann Arbor. We have three undergraduate majors, five graduate degree programs, two doctoral programs, and 28 research labs and centers. We are proud to occupy the fully renovated Kraus Building, a 221,600 gross square foot space adjacent to the Diag. It is an exciting time to be in the School of Kinesiology; read more about ushere. (https://www.kines.umich.edu/)

     

    Why Work at Michigan?

     

    In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

     

    + Generous time off

    + A retirement plan that provides two-for-one matching contributions with immediate vesting

    + Many choices for comprehensive health insurance

    + Life insurance

    + Long-term disability coverage

    + Flexible spending accounts for healthcare and dependent care expenses

    + Maternity and parental leave

    + University commitment to providing reasonable accommodations to individuals with disabilities

    Responsibilities*

    **(EF)** = Essential Function

    Purchasing (25%) (EF)

    + Purchase office, instructional, and research lab supplies for SM through Marketsite by creating purchase orders through MPathways and as needed on a University PCard. Ensure all orders meet grant requirements, are done within University guidelines, and meet all the proper approvals within the School of Kinesiology and the University

    Travel reimbursements/Emburse Enterprise (20%) (EF)

    + Prepare travel reimbursements for individuals related to the SM program who are not in the Emburse Enterprise system (students without a university position and guests)

    + Submit expenses on PCard through Emburse Enterprise as needed

    Guest travel arrangements/events (15%) (EF)

    + Assist SM faculty with coordinating workshops, guest speakers, catering orders, and room scheduling, with input from the school's Manager of Events and Alumni Engagement

    + Assist with travel arrangements (airfare, taxis, lodging) for SM guests, which may include faculty candidates

    Support SM Program Chair and SM Program Administrator (15%)

    + Schedule meetings as requested, including group meetings (SMAB and MSBC)

    + Call for agenda items and collect materials for monthly SM Program meetings/SM Faculty meeting items

    Faculty instructional support (5%) (EF)

    + Assist with the organization of course materials for SM faculty (e.g. make copies for exams and provide copy/scanning assistance)

    Room scheduling and maintenance for designated office area (10%)

    + Distribute mail and packages to designated area (EF)

    + Maintain office supplies, copier(s) and other business equipment in designated area (EF)

    Other (10%)

    + Attend monthly meetings administrative meetings and assist as assigned (EF)

    + Provide backup coverage to other school administrative assistants as needed (EF)

    Required Qualifications*

    + 2+ years of related administrative support experience

    + Bachelor's degree and/or equivalent combination of education and experience

    + High level of proficiency with technology and software (Word, Excel, PowerPoint, Access, Google Workspace, Adobe Acrobat, Zoom)

    + Proven success with contributing to a positive workplace culture, and ability to consistently demonstrate our school'score values. (https://www.kines.umich.edu/about/mission-values-leadership)

    Desired Qualifications*

    + Experience with University of Michigan (U-M) financial policies, procedures and systems but not limited to M-Pathways, or ability to learn related systems quickly

    + 1+ years of experience with the Emburse Enterprise reporting system and purchasing at U-M, or ability to quickly learn related systems

    + Experience in an academic environment

     

    Modes of Work

     

    Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .

     

    Additional Information

     

    The general salary range for this position is $47,000 - $53,000. An offer may be extended outside of this range based on equity, experience, knowledge, and skills for the position. You are encouraged to discuss salary questions to honor understanding and transparency throughout the recruiting process. Benefits are included with this position.

     

    In-Person Work Schedule: Monday through Friday, 8:00am-4:30pm; there will be program meetings that will require earlier arrivals (as early as 7:00am) and later departures (as late as 5:30pm). This is a full-time position with work taking place on-site at the School of Kinesiology, 830 N. University, Ann Arbor, MI.

     

    Background Screening

     

    The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third-party administrator to conduct background checks. Background checks will be performed in compliance with the Fair Credit Reporting Act.

     

    Application Deadline

     

    Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

     

    U-M EEO Statement

     

    The University of Michigan is an equal employment opportunity employer.

     

    Job Detail

     

    Job Opening ID

     

    262644

     

    Working Title

     

    Administrative Assistant, Sport Management

     

    Job Title

     

    Administrative Assistant Inter

     

    Work Location

     

    Ann Arbor Campus

     

    Ann Arbor, MI

     

    Modes of Work

     

    Onsite

     

    Full/Part Time

     

    Full-Time

     

    Regular/Temporary

     

    Regular

     

    FLSA Status

     

    Nonexempt

     

    Organizational Group

     

    School Kinesiology

     

    Department

     

    School of Kinesiology

     

    Posting Begin/End Date

     

    4/21/2025 - 5/05/2025

     

    Salary

     

    $47,000.00 - $53,000.00

     

    Career Interest

     

    Administration