• Sr. Program Coordinator, Undergraduate Business…

    University of Miami (Coral Gables, FL)


    Current Employees:

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    The Sr. Program Coordinator provides administrative support to faculty and acts as a liaison between faculty, students, other University units, and external entities and organizations. This role is integral to creating a transformative student experience, supporting institutional goals, and building a vibrant, inclusive campus community.

    CORE JOB FUNCTIONS

    + Works closely with Undergraduate Assistant Dean and Associate Deans.

    + Provides support, as needed, in monitoring monthly budget reports to ensure operations are within plan.

    + Develops strategic partnerships with external entities and organizations.

    + Assists Ensures administrative processes and associated forms services are completed in a timely manner.

    + Coordinates logistics and participates in events in support of the Undergraduate Jaffee Center Department and Miami Herbert Business School.

    + Adheres to University and unit-level policies and procedures and safeguards University assets.

     

    This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

    CORE QUALIFICATIONS

    Education:

    High school diploma or equivalent

    Certification and Licensing:

    Not Applicable

    Experience:

    Minimum 3 years of relevant experience

    Knowledge, Skills and Attitudes:

    + Strong organizational skills with the ability to analyze, prioritize, and manage multiple tasks effectively.

    + Self-motivated and resourceful, with a proactive approach to problem-solving and initiative.

    + Ability to maintain confidentiality and handle sensitive information with discretion and professionalism.

    + Flexibility to work evenings, nights, and weekend events as needed to meet departmental goals.

    + Commitment to the University’s core values and dedication to student success.

    + Capable of working both independently and collaboratively in a team-focused environment.

    + Proficiency in Microsoft Office Suite and other relevant software tools.

    DEPARTMENT ADDENDUM

    Department Specific Functions

    Office Operations

    + Assist and oversee front desk operations, including phones, virtual meeting platforms, and traffic flow in the Jaffee Center, ensuring a welcoming and efficient environment for students, faculty, and visitors

    + Assist with placing work orders and/or coordination of office projects and events as needed.

    + Assists in recruiting, training, hiring, and supervising Jaffee Center student employees, promoting their professional growth.

    Student Recruitment, Engagement and Outreach

    + Manage special projects and campaigns. Including but not limited to calling campaigns, social and email campaigns.

    + Assist in planning, setup and execution of undergraduate student events as needed.

    Program Coordination and Reporting

    + Manage select program logistics, including but not limited to event or program planning, scheduling, marketing, outreach, and budgeting.

    + Analyze program outcomes through data collection and assessment for continuous improvement.

    + Coordinate promotion and selection process of special scholarships and programs.

    + Assist with ad hoc data requests and research.

    Administrative Support

    + Support Associate Dean of Undergraduate Programs in scheduling and coordinating programs and meetings related to Undergraduate Programs.

    + Coordinate Scheduling and Documentation of Undergraduate Academic Integrity Cases.

    + Assist as needed with purchases, reimbursements and other Workday items.

     

    Other duties as assigned

     

    The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here (https://www.hr.miami.edu/careers/eo-ada/index.html) for additional information.

    Job Status:

    Full time

    Employee Type:

    Staff

    Pay Grade:

    A6