• Proposal Desk Specialist

    Robert Half Office Team (Montgomery, AL)


    Description

    Proposal Desk Specialist

     

    The Proposal Desk Specialist plays a crucial role by overseeing the preparation, execution, and enhancement of the company’s proposal and bidding workflows. The ideal candidate will possess exceptional organizational skills, thrive in a quickly evolving workspace, and confidently work autonomously.

    Primary Responsibilities:

    + Manage and coordinate the full lifecycle of bid submissions, ensuring timely delivery of proposals, tenders, and expressions of interest.

    + Analyze bid documents, such as Requests for Proposals (RFPs) and Requests for Information (RFIs), to identify priorities and critical deadlines.

    + Draft, refine, and format proposal content in alignment with established standards for quality and presentation.

    + Prepare proposal materials, including statements of qualifications, templates, professional profiles, and case studies.

    + Develop and maintain a centralized library of proposal-related assets, including approved content, templates, and resources.

    + Collaborate with subject matter experts, sales representatives, and leaders to collect, review, and finalize substantive bid content.

    + Simultaneously oversee multiple bid opportunities, prioritizing deliverables to ensure deadlines are consistently met.

    + Proactively assess and refine proposal workflows to optimize efficiency and improve outcomes.

    + Provide assistance with post-submission activities, such as addressing clarifications, delivering presentations, and participating in debrief sessions as needed.

    + Perform additional duties as assigned by management.

    Requirements

    Qualifications:

    + A high school diploma or equivalent is required.

    + A minimum of three years of relevant experience in bid, proposal, or sales coordination roles is preferred.

    + Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

    + Strong ability to work independently while managing competing demands in a dynamic environment.

    + Exceptional writing, editing, and formatting skills, with a focus on document production.

    + Analytical skills to interpret detailed information, compile numerical data, and extract actionable insights.

    + Demonstrated ability to prioritize work tasks effectively to optimize time management and productivity.

    + Detail-oriented with a commitment to producing high-quality, accurate work.

    + Reliable, receptive to feedback, and consistently responsive in meeting organizational needs.

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .