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Description We are looking for a detail-oriented Administrative Coordinator to join our team in New Castle, Pennsylvania. In this long-term contract role, you will support key administrative functions within the construction sector, ensuring seamless coordination and organization of processes. This opportunity is ideal for individuals who thrive in a fast-paced environment and are eager to develop their skills while contributing to dynamic projects.

Responsibilities:

• Collaborate closely with the Estimating department to facilitate efficient communication and organize activities.

• Generate weekly Bid Tracker reports, update the database, and maintain bid documentation.

• Prepare and manage client prequalification materials and oversee subcontractor prequalification processes.

• Request and track insurance certificates for bids, ensuring subcontractor compliance.

• Coordinate and order bid bonds, performance bonds, and related documentation as needed.

• Print or request drawings, plans, and specifications to support project bids.

• Draft and revise proposal letters and clarifications to meet client requirements.

• Submit bid documents electronically, ensuring accuracy and timely delivery.

• Take on additional tasks assigned by senior management or related to the role. Requirements • At least 1 year of experience in an administrative role, preferably in the construction industry.

• Proficiency in CRM software and managing databases.

• Strong skills in answering inbound calls and delivering clear and effective communication.

• Experience with calendar management and scheduling tasks.

• Exceptional organizational abilities and attention to detail.

• Ability to handle multiple tasks in a fast-paced environment.

• Strong written and verbal communication skills.

• Familiarity with managing insurance certificates and bid-related documentation is a plus. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .