• Research Administrator III - Peds ID

    University of Florida (Jacksonville, FL)


    Research Administrator III - Peds ID

     

    Work type: Staff Full-Time

     

    Categories: Grant or Research Administration

     

    Department: 30090000 - JX-PEDIATRICS-JACKSONVILLE

    Classification Title:

    Research Administrator III

    Job Description:

    The primary duties for this position include but are not limited to providing resource and support PEDSID faculty and staff in the area of research administration and grants management including:

    Interpret regulations and guidelines of program funding for complex grant applications

     

    Review requests for proposals to help identify specific requirements and policies that must be met to conduct the research/submit proposals

     

    Assist investigators in preparation, review, and input into UFIRST enters and manages proposals, agreements, modifications, and awards utilizing UFIRST and PeopleSoft Financials Grants. NOAs are issued and projects are setup

     

    Provide technical assistance to PI, research administration staff, and other persons and key stakeholders related to fiscal management and budget development for fourteen funding sources.

     

    Read and interpret award notices and other award documents to determine budget, invoicing schedule, restrictions, and other pertinent information with PI and research director with Division’s Federal grants and Industry Trials budget development based on input, historical trends, forecasts, invoicing, and projections for contracts and grants

     

    Provides post-award administration and management of research portfolio tracking approval and progress using UFIRST, MYInvestigator, and PeopleSoft Financials and provide updates

     

    Analyze expenses, develop cost projects, and provide financial tracking and fiscal control for required reporting to grant agencies and collaborative partners

     

    Provide basic accounts payable and travel requests and reimbursements functions

     

    Process invoices and prepares comprehensive statements & reports on monthly and quarterly basis for all research projects providing PI with reports of grants and contracts to ensure expenses are being paid according to the contract

     

    Assist in the preparation of IRB applications for RO1, P01, UM1 research portfolio and pharma clinical trials

     

    Assists with Effort Reporting, faculty and staff distribution reports.

     

    Ensures grants, contracts, and CTs are properly expensed and closed in a timely manner in collaboration with the finance manager, PI, and research director.

     

    Coordinates the patient-center research including organizing meetings, keeping minutes, sending updates to PI, research director, and research coordinators to include participant recruitment efforts and advising all key stakeholders.

     

    Develop and maintain policies and procedures for the projects and ensure all policies are adhered to by PI, research director, and research coordinators.

    Expected Salary:

    $61,000 to $70,000 annually depending on education and experience.

    Minimum Requirements:

    Bachelor's degree and three years of experience in grant and contract administration; or an equivalent combination of education and experience.

    Preferred Qualifications:

    + CRA preferred.

     

    At least 3 years of experience managing and or coordinating projects and grants with a good understanding of research procedures.

     

    Including strong financial and compliance functions for research grants, contracts, and clinical trials with knowledge of commonly-used accounting concepts, OMB 2 CFR 200, practices and procedures.

     

    Strong knowledge of NIH, CT’s, federal agency funding mechanisms with critical deadlines and changing priorities.

     

    Knowledge of database systems, People Soft, UFIRST, Microsoft Office products, including Excel, Word.

    Special Instructions to Applicants:

    This is a time-limited position. Time limited positions are based on circumstances, such as funding sources, which control the length of time for which the position is available.

     

    Background Check is Required.

     

    To be considered you must upload your Cover Letter, Resume/CV, and 3 References.

     

    University of Florida College of Medicine – Jacksonville: Visit this link (https://ufh.sc/COMJvideo) to watch the video.

     

    Application must be submitted by 11:55 p.m. (ET) of the posting end date.

     

    The University of Florida is an Equal Opportunity Employer. The University is committed to nondiscrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.

     

    This requisition has been reposted. Previous applicants are still under consideration and need not reapply.

     

    Health Assessment Required:No.

     

    Advertised: 24 Apr 2025 Eastern Daylight Time

     

    Applications close: 08 May 2025 Eastern Daylight Time