• Administrative Assistant

    MyFlorida (Tallahassee, FL)


    Administrative Assistant

     

    Date: Apr 24, 2025

     

    The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\_operations/human\_resource\_management/for\_job\_applicants/e\_verify) .

     

    Do not click the Apply button. Submit an application here (http://www.governmentjobs.com/careers/fleg/jobs/4917650/administrative-assistant) at GovernmentJobs.com

     

    Job Title Administrative Assistant

     

    Salary See Position Description

     

    Job Type Salaried Full-Time

     

    Location Tallahassee, Florida

     

    Office H Office of Administration & Professional Dev

    General Summary

    This is independent work coordinating a variety of administrative tasks in support of the Office of Administration & Professional Development.

     

    FINANCIAL DISCLOSURE: Pursuant to sections 112.3144 and 112.3145, F.S., this position is required to electronically file a Form 1 – Statement of Financial Interests with the Florida Commission on Ethics within 30 days of hire.

     

    Examples of Work Performed

     

    Administration

     

    + Answers and resolves internal and external telephone inquiries.

    + Greets and directs visitors in a friendly, professional manner.

    + Performs daily administrative and general office management duties (maintains office email account inbox, maintains office supplies, manages office mail and calendar, etc.)

    + Processes a variety of correspondence, investigates subject matter, and prepares replies.

    + Makes arrangements for meeting agendas and office systems.

    + Assists in planning trainings by securing space, equipment, and training materials.

    + Maintains financial or other administrative records and prepares status reports.

    + Acts as liaison with other House offices, legislative offices, state agencies and private vendors on administrative matters.

     

    Research

     

    + Monitors the training progress of House staff through online learning management system.

    + Assists the office in creating training sessions and uploading resources.

    + Coordinates and delivers information or data to specified individuals.

    + Conducts detailed research of assigned subjects pertaining to office processes or operations.

    + Obtains, complies, interprets, and maintains statistical information or data and assists administrative & professional development staff in preparing reports as requested.

    + Performs other related duties as required.

     

    Knowledge, Skills, and Abilities

     

    + Knowledge of administrative principles and practices.

    + Knowledge of Florida state government.

    + Ability to interact professionally and courteously with members of the public and elected officials.

    + Ability to work cooperatively as a team member and to contribute to the efficient internal functioning of the office staff.

    + Ability to exercise discretion and confidentiality.

    + Ability to communicate effectively verbally and in writing.

    + Ability to pay attention to detail and review work for accuracy and quality of content.

    + Ability to plan, organize, and coordinate work assignments.

    Minimum Qualifications

    + A bachelor’s degree from an accredited college or university.

    + Administrative experience can substitute on a year-for-year basis for the required college education.

    Preferred Qualifications

    + Proficiency with Microsoft Office.

     

    Salary

     

    Commensurate with experience. The Legislature offers a competitive benefits package.

     

    Submission of Application

     

    Interested parties may apply with cover letter and resume viaGovernmentJobs.comor send an Alternate Application(Download PDF reader)to:

     

    Office of Administration & Professional Development

     

    Florida House of Representatives

     

    402 South Monroe Street, 1201 Capitol

     

    Tallahassee, Florida 32399

     

    or email [email protected]

     

    Accommodation for Disability

     

    If an accommodation is needed for a disability, please notify Human Resources at (850) 488-6803.

     

    Do not click the Apply button. Submit an application here (http://www.governmentjobs.com/careers/fleg/jobs/4917650/administrative-assistant) at GovernmentJobs.com

    Location:

    TALLAHASSEE, FL, US, 32399

    Nearest Major Market:Tallahassee