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Administrative Associate 3- Hybrid Opportunity

School of Humanities and Sciences, Stanford, California, United States

Administration

Post Date Apr 17, 2025

Requisition # 106316

_Note: This position has been deemed critical by the School of Humanities and Sciences Dean's Office and is exempt from_ _the hiring freeze._

The **School of Humanities and Sciences (H&S)** is the foundation of a liberal arts education at Stanford. The school encompasses 24 departments and 24 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.

In the Department of Communication, we study the ways that communication techniques and technologies shape who we are, how we govern ourselves, and what kinds of cultures we inhabit.

Big Local News, situated in the journalism program in the Department of Communication at Stanford, allows journalists – whether freelancers, reporters from one company or collaborators across multiple news organizations – to share data and work together as they report out stories. Our work is designed to be journalist-driven and transformative, to help find solutions for local newsrooms’ ability to produce accountability journalism and create impact. The Stanford Journalism program’s mission is to serve the public’s need for facts in a just, self-governed society. We develop tools to make it easier to discover important stories and lower the cost of accountability journalism through better use of data and algorithms. We aim to be pioneers in the field of computational journalism, partnering with media and technology companies and with faculty and students from the social sciences and engineering.

Position Summary:

The Administrative Associate 3 will manage and coordinate administrative and operational functions for the Big Local News program within the Department of Communication. This role includes overseeing staff and students to achieve the research and teaching mission, goals, and objectives of the unit. The associate will collaborate with and influence faculty leadership on matters related to Big Local News.

The Big Local News program is seeking an Administrative Associate to join our team in exploring effective ways to support accountability journalism through training, tools, and algorithms. This position will work closely with the leadership of Big Local News, which includes Founder and Co-Director Cheryl Phillips, Co-Director Serdar Tumgoren, and Faculty Director Dr. James T. Hamilton, to enhance the initiative's efforts in local journalism. At 95% FTE, the position will support project goals across Big Local News.

Website: **http://journalism.stanford.edu/** and **https://biglocalnews.org**

This is a 95% FTE, 2-year fixed-term non-exempt position. It will be based on the Stanford campus and will be considered for a telecommuting option (a hybrid of working on-site and off-site), subject to operational need.

If you believe that this opportunity is a match for your knowledge, skills and abilities, we encourage you to apply. Thank you for considering employment opportunities with the School of Humanities and Sciences.

CORE DUTIES:

+ Act on behalf of the supervisor, department manager, or chair to establish priorities and identify and resolve administrative problems.

+ Oversee and perform duties related to scheduling, organizing, and operating complex conferences, seminars, and events. This includes coordinating with vendors for services, managing the production and distribution of materials, administering logistics, and ensuring events remain within budget.

+ Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports. This includes substantial editing and fact-checking and maintaining the accuracy of content in various unit documents, displays, reports, brochures, social media, and websites.

+ Plan and schedule calendars with limited consultation, resolve scheduling conflicts, and arrange travel in compliance with unit, university, and sponsor policies.

+ Create complex reports and spreadsheets, utilizing specialized software and systems as needed.

+ Oversee and process a variety of complex financial transactions, produce, monitor, and reconcile budget statements, and research and resolve discrepancies. Assist with capital or special equipment requests and vendor selection as necessary.

+ Coordinate and monitor the completion of routine maintenance services, as well as plan and coordinate office moves and minor renovation projects.

+ May lead staff or supervise the day-to-day work of students and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting deadlines, reviewing work for quality and timeliness, and providing input for performance reviews.

* Other duties may also be assigned.

MINIMUM REQUIREMENTS:

Education & Experience:

High school diploma and four years of administrative experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Familiarity with spreadsheets and data analysis tools.

• Familiarity or experience with journalism is a plus.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide,http://adminguide.stanford.edu.

The expected pay range for this position is $39.46 to $44.30 per hour.The actual pay will be pro-rated based on the 95% FTE.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on a wide range of factors that are unique to each candidate including but not limited to geographic location, knowledge, skills and abilities, relevant education, depth and breadth of experience, performance; as well as other business and organization needs such as (but not limited to) the scope and responsibilities of the position, the minimum qualifications, departmental budget availability, and market and internal equity across the unit, department and reporting relationships.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on a wide range of factors that are unique to each candidate including but not limited to geographic location, knowledge, skills and abilities, relevant education, depth and breadth of experience, performance; as well as other business and organization needs such as (but not limited to) the scope and responsibilities of the position, the minimum qualifications, departmental budget availability, and market and internal equity across the unit, department and reporting relationships.

Why Stanford is for You:

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

+ **Freedom to grow** . We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

+ **A caring culture** . We provide superb retirement plans, generous time-off, and family care resources.

+ **A healthier you.** Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

+ **Discovery and fun.** Stroll through historic sculptures, trails, and museums.

+ **Enviable resources** . Enjoy free commuter programs, ridesharing incentives, discounts and more

_The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned._

_Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants_ _requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at [email protected]. For all other inquiries, please submit a_ _contact form_ _._

_Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law._

Additional Information

+ **Schedule: Part-time**

+ **Job Code: 4098**

+ **Employee Status: Fixed-Term**

+ **Grade: F**

+ **Requisition ID: 106316**

+ **Work Arrangement : Hybrid Eligible**