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Executive Assistant and Office Manager

Requisition Id: 377215

Business Unit: Corporate

Location:

Boston, MA, US, 02111

What you’ll need to succeed as an Executive Assistant and Office Manager at XPO

Minimum qualifications:

+ Bachelor's degree or equivalent related work or military experience

+ 2 or more years of experience in an administrative or executive support role

+ Proficient in Microsoft Office (Word, Excel and PowerPoint)

+ Demonstrated ability to effectively multitask and meet deadlines

Preferred qualifications:

+ 5 years of experience in an administrative or executive support role

+ An eye for detail, meticulous grammar and a creative thinker

+ Able to maintain confidentiality surrounding company materials and information

+ Highly organized work style with excellent interpersonal skills

+ A "no job is too big or too small" attitude

+ Typing speed of at least 70+ wpm (as typing is a critical skill for this position, we encourage you to review and practice your typing skills throughout your application processhere (https://goo.gl/ZTP293) )

About the Executive Assistant and Office Manager job

Pay, benefits and more:

+ Competitive compensation package

+ Full health insurance benefits available on day one

+ Life and disability insurance

+ Earn up to 15 days of PTO over your first year

+ 9 paid company holidays

+ 401(k) option with company match

+ Education assistance

+ Opportunity to participate in a company incentive plan

What you’ll do on a typical day:

+ Due to the critical nature of this role, this position is required to be in the office 5 days a week at our new (and soon to be opened) corporate location in Boston, MA (One International Place on the 16th floor)

+ Foster a welcoming environment and provide exemplary customer service from the reception desk for employees, visitors, VIPs and C-suite executives for XPO’s corporate headquarters

+ Maintain the highest levels of confidentiality, professionalism, attention to detail and customer service

+ Draft high-level presentations, communications and documents using Word, Excel and PowerPoint

+ Occasional notetaking may be required in confidential meetings

+ Maintain accurate calendars with an understanding of prioritizing critical deliverables

+ Plan and arrange domestic and international travel itineraries and accommodations

+ Maintain supplies and cleanliness of all pantries, conference rooms and copy centers; manage and act as main point of contact in the reception area

+ Manage security system for office; monitor all visitors and assign appropriate badge access, monitor security camera footage, create/deactivate/manage employee ID badge access

+ Support onboarding of new employees; distribute ID badges, set up workspaces and provide all pertinent office and office park procedural information \#PIQ

About XPO

XPO is a top ten global provider of transportation services, with a highly integrated network of people, technology and physical assets. At XPO, we look for employees who like a challenge and can communicate effectively in all situations. We want to leverage your skills and years of experience to drive positive results while ensuring a bright future for yourself and XPO. If you’re looking for a growth opportunity, join us at XPO.

We are proud to be an Equal Opportunity/Affirmative Action employer. Qualified applicants will receive consideration for employment without regard to race, sex, disability, veteran or other protected status.

All applicants who receive a conditional offer of employment may be required to take and pass a pre-employment drug test.

The above statements are not an exhaustive list of all required responsibilities, duties and skills for this job classification.

Review XPO's candidate privacy statementhere (https://jobs.xpo.com/content/CANDIDATE-PRIVACY-NOTICE/?locale=en\_US) .