• Administrative Assistant II

    The University Of Texas At Dallas (Dallas, TX)


    Posting Number: S06345P

     

    Department: Mechanical Engineering

     

    Salary Range: Commensurate with experience up to $43,502/yr

     

    Pay Basis: Monthly

     

    Position Status: Regular full-time

    Job Description:

    Key Responsibilities

    Administrative Support

     

    + Provide executive-level administrative support to the Center Director, including calendar management, meeting coordination, travel arrangements, correspondence preparation, and document management

    + Support the Deputy Director and Educational Director with similar administrative functions

    + Develop and maintain efficient filing systems and organizational processes

    + Manage conference room scheduling and equipment security

    + Maintain a comprehensive Center member database and facility work order requests

     

    Financial Management & Procurement

     

    + Procure necessary equipment, services, and supplies for the Center following University policies

    + Maintain a detailed inventory of office supplies, technology, and equipment

    + Process internal and external billing for Center services

    + Collaborate with Mechanical Engineering finance staff to produce monthly financial reports

    + Manage and reconcile Center/Supervisor One Cards

     

    Communication & Event Coordination

     

    + Serve as the central communication hub for the Center

    + Plan and execute Center events, including securing venues, coordinating logistics, preparing materials, and on-site management

    + Interface professionally with faculty, staff, students, departments, and external stakeholders

    Additional Responsibilities

    + Partner with HR staff to ensure accurate and timely processing of faculty, staff, and student appointments

    + Exercise independent judgment in organizing complex processes spanning multiple units

    + Maintain professional competency through ongoing professional development

    + Perform other duties as assigned by Center leadership

    Minimum Qualifications:

    Bachelor’s degree and five years of office administration or project management experience including two years at an Administrative Assistant I level or an equivalent combination of education and experience.

    Preferred Education and Experience:

    Evidence of competence with Microsoft Office applications such as Word, Outlook, Teams and Excel, as well as Adobe Acrobat Pro is required.

    Important Message:

    1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

     

    2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator ([email protected]) . For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator ([email protected]) .