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Assistant Director Grant Management

Job ID: 10243

Business Unit: MTA Headquarters

Regular/Temporary: Regular

Department: Capital Funding

Date Posted: Feb 4, 2025

Description

JOB TITLE : Assistant Director, Grant Management

SALARY RANGE : $110,000 - $124,000

HAY POINTS : 725

DEPT/DIV : Capital Funding Management

SUPERVISOR : D eputy Director, Grants Management

LOCATION : 2 Broadway

HOURS OF WORK : 9:00 am - 5:30 pm (7 1/2 hours/day)

DEADLINE : Open until filled

This position is eligible for telework which is currently one day per week. New hires are eligible to apply 30 days after their effective date of hire.

SUMMARY :

Under the direction of the Deputy Director of Grants Management, this position is responsible for conducting all functions of the Grant Management Division, including assisting in obtaining and managing federal grants for capital construction programs and projects for which available federal financial assistance is required by the MTA and its agencies. This position must coordinate activities among the operating MTA agencies, Construction and development Business Development Unit, and departments within MTA Headquarters, to ensure that the appropriate federal requirements and regulations are understood and met, the necessary applications are filed, and appropriate procedures are followed in order to obtain and effectively utilize maximum available federal capital and state assistance. The Assistant Director may represent the MTA at regional transportation planning meetings.

RESPONSIBILITIES :

+ Research and identify sources of Federal funds available to the MTA;

+ Assist in managing the Federal Grant process for the MTA;

+ Support management of the annual FTA Public Hearing process based on the Grant Management Deputy Director’s instructions;

+ Provide guidance to agency Grant Management staff in the actual preparation of requests for Federal grants for MTA C&D and MTA operating agencies including, new starts projects, discretionary applications and Emergency Relief;

+ As required (or directed), act as the liaison between MTA and federal, state and local transportation agencies, and other public and private transit operators, regulatory agencies, planning and development agencies on grant and federal funded project matters;

+ Attends and participates in Metropolitan Planning Organization (MPO) technical committee meetings to assist in the development of Transportation Improvement Program, Regional Transportation Plan and other MPO documents;

+ Research and identify relevant notices in the Federal Register and critique that notice for Grant Management staff use, as appropriate. Work with the Deputy Director of Funding Policy & Special Capital Grant Programs and staff to evaluate MTA funding levels as it relates to proposed annual transportation bills and legislation to understand its proposed impact to MTA’s financial situation.

+ Other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

+ Strong attention to detail.

+ Excellent communication and interpersonal skills.

+ Excellent organizational and presentation skills.

+ Demonstrated ability to interact with all internal levels within a given organization.

+ Demonstrated ability to communicate well with external agencies. External agencies may include the Governor’s Office for New York State, New York City government, elected and other public officials, as well as any staff located at other federal or state agencies or authorities.

+ Demonstrated ability to work in a high profile, high pressure environment effectively.

+ Demonstrated ability to communicate effectively with key internal and/or external stakeholders.

+ Demonstrated ability to complete short- and long-term projects effectively and as efficiently as possible.

+ Demonstrated analytical capabilities and quantitative skills.

+ Demonstrated proficiency in Microsoft Office Suite or comparable applications, i.e., Word, Excel, PowerPoint, and Outlook.

EDUCATION AND EXPERIENCE :

Required:

+ Bachelor’s degree in business, public administration, economics or finance or a related field from an accredited college or an equivalent combination of education from an accredited college and experience may be considered in lieu of a degree.

+ Minimum of six (6) years progressively responsible experience in budgeting and financial management, including experience with capital program management;

+ Minimum 1-2 years experience with management information systems;

+ Minimum 1-2 years public transportation planning, operations and financial management;

Preferred:

+ MBA/MPA degree in business, public administration, economics, finance or a related field.

+ Knowledge of federal and state requirements pertinent of Federal grants.

+ Knowledge of various organization structures at City, County, State and Federal level and the ability to participate effectively in committee structures and the ability to negotiate on funding and planning issues.

+ Preference given to candidates with specialized and/or technical knowledge of the following:

+ Mass transit planning, operations and financing;

+ Specific knowledge of federal requirements pertinent to the obtaining of federal grants;

+ Special knowledge of the various organizational structures at the City , State and Federal level and the personnel within each of these structures.

+ Knowledge of the Transit Award Management System (“ TrAMs ”) or a comparable system.

+ Familiarity with the MTA’s policies and procedures

OTHER INFORMATION:

Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).

Equal Employment Opportunity

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities.

The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.