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Description

We are seeking a highly organized and detail-oriented Office Manager with proven expertise in certified payroll processes in Tukwila, WA. The ideal candidate will have strong administrative skills, experience managing office operations, and a solid understanding of certified payroll compliance requirements, particularly in industries like construction or public works. This role is essential for ensuring smooth office administration while maintaining accurate and compliant payroll records in adherence to federal, state, and local regulations.

Key Responsibilities:

Office Management Duties:

+ Oversee daily office operations, including managing supplies, vendor relationships, and office equipment.

+ Coordinate administrative support for team members, including scheduling, meeting arrangements, and correspondence.

+ Implement and uphold office procedures to maintain efficiency and organization.

+ Supervise administrative staff and provide training or mentoring as needed.

+ Act as the primary point of contact for office vendors, ensuring timely services and issue resolution.

Certified Payroll Duties:

+ Perform and oversee certified payroll processes, ensuring accurate and timely submissions to meet prevailing wage and compliance requirements.

+ Review and maintain certified payroll reports, including timecards and payment records, to ensure compliance with Davis-Bacon Act or state-specific labor requirements.

+ Prepare and submit certified payroll documentation to contractors, government agencies, or clients.

+ Respond to payroll-related inquiries from employees, government representatives, or clients.

+ Keep updated on federal, state, and local labor laws as they pertain to certified payroll compliance.

+ Maintain secure and organized payroll and compliance records for auditing purposes.

Requirements

+ Required Experience: Minimum of 3–5 years in office management with a strong focus on payroll administration.

+ Certified Payroll Expertise: Experience with prevailing wage laws, Davis-Bacon reporting, and certified payroll requirements is a must.

+ Education: Bachelor’s degree in Business Administration, Accounting, or a related field is preferred but not required.

+ Technical Skills: Proficiency in payroll software; familiarity with QuickBooks, ADP, Paycom, or similar systems. Strong Excel skills, including pivot tables and formulas, are highly desired.

+ Knowledge of Local Requirements: Understanding of Washington state labor laws and public works payroll compliance.

+ Ability to multitask, meet deadlines, and maintain accuracy under pressure.

+ Strong written and verbal communication skills with the ability to convey information effectively to both internal and external stakeholders.

Preferred Qualifications:

+ Experience working in industries such as construction, government contracting, or public works projects.

+ Certified Administrative Professional (CAP) credential or other relevant certifications.

+ Familiarity with union payroll or labor contracts is an advantage.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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