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Description

Overview:

This position involves maintaining accurate financial records and ensuring effective and efficient payment processes. The individual will handle detailed ledger maintenance, invoice processing, vendor reconciliation, and 1099 reporting, among other financial responsibilities. A high degree of confidentiality, accuracy, and attention to detail is required.

Essential Duties and Responsibilities:

+ Financial Records Maintenance:

+ Maintain and update a variety of financial ledgers, journals, and records (Source: SG25-TREND 6).

+ Review, verify, correct, balance, and summarize data across multiple financial records.

+ Accounts Payable Processes:

+ Process invoices and vouchers for weekly payments.

+ Complete data entries and submit unposted reports to the Accounts Payable Manager for approval.

+ Post weekly batches, print check registers, and generate unposted general ledger reports.

+ Print, distribute, and file vendor checks on a weekly basis.

+ Vendor Reconciliation and Management:

+ Reconcile vendor statements and maintain accurate vendor files.

+ Verify vendor information, including current and remittance addresses.

+ Document Verification:

+ Check supporting documents, prices, and extensions for accuracy.

+ Ensure proper account codes, authorized signatures, and descriptions of goods/services are recorded.

+ Encumbrance Recording:

+ Record encumbrances and manage liquidations to ensure proper balance tracking.

+ IRS 1099 Reporting:

+ Manage calendar year reporting for IRS 1099 forms and ensure compliance with regulatory requirements.

+ Data Analysis and Trend Review:

+ Analyze financial data for trends, discrepancies, or anomalies to maintain accurate records.

+ Administrative Support:

+ Establish and maintain detailed files and records to meet specific business needs.

+ Search, classify, and reconcile data as required.

+ Operational Support:

+ Utilize office equipment, including copiers, printers, typewriters, calculators, and fax machines, for daily functions.

+ Assist in maintaining organized and efficient workflows.

+ Other Duties:

+ Perform additional tasks as assigned by the A/P Manager to support team objectives.

Requirements

Skills and Competencies:

+ Strong knowledge of financial systems and software tools.

+ Proficiency in data entry and record-keeping.

+ Attention to detail, problem-solving skills, and analytical thinking.

+ Familiarity with financial compliance and reporting, including IRS 1099 regulations.

+ Ability to maintain a high level of confidentiality and integrity.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .