"Alerted.org

Description

Step into this high-profile Executive Assistant role supporting top municipal leaders in San Marcos. This position is perfect for an experienced professional who thrives on coordinating complex schedules, managing high-level communications, and navigating the complexities of public sector operations. You’ll play a critical role in ensuring the efficiency and success of key officials and their teams, all while shaping the future of a growing municipality.

Key Responsibilities:

+ Coordinate executive calendars, scheduling appointments, meetings, and events while preparing and distributing agendas using Microsoft Outlook.

+ Draft and proofread correspondence, such as memos, presentations, and official communications; proficiency in Microsoft Word is essential.

+ Handle sensitive data and confidential materials related to municipal operations, ensuring compliance with city policies.

+ Facilitate board and council meetings by preparing presentations, gathering documents, and recording minutes using Adobe Acrobat and PowerPoint.

+ Manage travel arrangements and reimbursements for senior municipal officials, handling booking, expense reports, and expense reconciliation.

+ Collaborate cross-departmentally to organize citywide initiatives, events, and community engagement programs.

+ Support HR-related functions such as onboarding of new administrative staff and providing orientation materials within the municipal office.

Requirements

+ Bachelor’s degree in Business Administration, Public Administration, or similar field preferred.

+ 5+ years of experience as an executive or senior administrative assistant, ideally within the public sector.

+ Expertise in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and advanced writing/proofreading skills.

+ Ability to prioritize tasks effectively in a fast-paced environment, with strong decision-making skills.

+ Understanding of local government processes is a strong plus.

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .