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Executive Assistant

**Date:** Apr 24, 2025

**Location:** Sioux Falls, SD, US

**Company:** Missouri River Energy Services

Headquartered in Sioux Falls, SD Missouri River Energy Services is a joint action agency supporting our 61 member municipalities that own and operate their own electric distribution systems. We are dedicated to supplying our members with reliable, cost-effective, long-term energy and energy services in a fiscally responsible and environmentally effective manner. MRES offers an outstanding work environment. We provide competitive wages and comprehensive/low-cost benefit package with unique offerings. Learn more about us by viewing our website at http://www.mrenergy.com .

Responsibilities

The Executive Assistant provides executive-level support to the President & CEO as well as the Vice Presidents upon request. The Executive Assistant also serves as a liaison to the Boards of Directors and various Board Committees, and fulfills the duties of the Recording Secretary for the Missouri River Energy Services (MRES) and Western Minnesota Municipal Power Agency (WMMPA) Boards of Directors (Board), and supervise all administrative functions for MRES by performing the following duties:

+ Completes a broad variety of administrative tasks for the President & CEO, including taking minutes at Board meetings, managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries, and agendas.

+ Works closely and effectively with the President & CEO to keep him/her well informed of upcoming commitments and responsibilities.

+ Event management for conferences, workshops, and Board meetings.

+ Primary point of contact for 14-member MRES Board of Directors, 7-member WMMPA Board of Directors, Board Committees, and other various committees.

+ Responsible for taking minutes at all Board of Directors and Finance Committee meetings. Finalizes minutes, items discussed, and decisions made; responsible for all onsite logistics. Prepares, coordinates, and distributes agenda materials and minutes for meetings of the Board of Directors and Finance & Audit committee according to South Dakota state open meeting laws and MRES and WMMPA bylaws.

+ Manages the full nomination process for Boards of Directors including tracking term limits, handling logistics for calls for nominations and election at the Annual Business meeting.

+ Supervise and manage the overall day-to-day administrative operations of the organization.

+ Develop and implement administrative standard operating procedures; ensure compliance with MRES policies and regulations.

Responsibilities Continued

+ Plan, organize, support, and coordinate daily office activities and administrative processes.

+ Oversee the administrative assistant team in their efforts to coordinate special events; reserve spaces, develop itineraries, prepare materials, coordinate work between teams, and serve as a point of contact with internal and external customers.

+ Coordinate work schedules and companywide assignments to the administrative team; monitor and manage administrative projects and initiatives.

+ Collaborate with administrative assistants, all departments, and departmental Vice Presidents to coordinate varies events, activities, and programs to ensure objectives are met and assignments are delegated to ensure smooth workflow and communication.

+ Develop and implement office management strategies to increase efficiency across the organization.

+ Train and onboard administrative employees and serve as backup when needed.

+ Represents MRES on industry, development, and project committees, task forces, and conferences as assigned.

+ Creates and maintains permanent documentation of projects, data, and software related to this position.

+ Keeps abreast of relevant professional, industry, and inter-utility developments.

Required Knowledge, Skills, and Abilities

To perform this job successfully, an individual must be able to perform each essential duty with excellence. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Supervisory Reponsibilities

Manages three employees in the administrative division. Is responsible for the overall direction, coordination, and evaluation of this division. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Education and/or Experience

Associate's degree or equivalent from two-year college or technical school in Business Administration or related field and ten years related; or equivalent combination of education and experience.

This individual has the ability to exercise good judgment in a variety of situations, with strong written and verbal communication; exceptional administrative, organizational, and people skills; and the ability to balance multiple priorities. The Executive Assistant must be able to work independently on projects from conception to completion, and to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Reasoning Ability

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Computer Skills

To perform this job successfully, an individual should have knowledge of Database software, Word Processing software, and Spreadsheet software. Must be proficient in presentations, various technology, and written and verbal business communication.

_MRES is an Equal Opportunity Employer_

**Nearest Major Market:** Sioux Falls