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Administrative Support Specialist 1 - Clerk's Office (OPEN & PROMOTIONAL)

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Administrative Support Specialist 1 - Clerk's Office (OPEN & PROMOTIONAL)

Salary

$31,514.80 - $44,107.93 Annually

Location

WA 99260, WA

Job Type

Regular

Job Number

25-00107

Department

Clerk

Opening Date

04/25/2025

Closing Date

5/9/2025 4:30 PM Pacific

FLSA

Non-Exempt

+ Description

+ Benefits

+ Questions

Job Summary

This recruitment will be used to fill up two positions working 37.5 hours per week.

The position allocated to this class performs clerical or technical support work requiring the application of basic work methods, policies, procedures and practices. The incumbent exercises independent judgment in applying working knowledge of departmental functions, as well as some familiarity with the laws and regulations controlling those functions.

This classification is distinguished from the Administrative Support Specialist 2 class in that duties are less varied, complex or technical; proficiency in job performance is typically achieved in a shorter period of time; there are generally fewer individual steps to complete a work process or cycle; the use of independent judgment is most often from a defined set of options.

WHO MAY APPLY: This recruitment is open to all applicants meeting the minimum requirements. Priority consideration will be given to Spokane County employees in a position covered by the Master Contract submitting applications between 4/25/25 and 5/2/25 . First consideration will be given to applicants working in the Clerk's office in a position covered by the 1553 Collective Bargaining Agreement (CBA); second consideration given to County-wide applicants in a position covered by the 1553 CBA; third consideration given to applicants covered by the Master Contract CBA; fourth consideration will be given to all other applicants.

TOTAL COMPENSATION: $41,952 - $58,716 annually. Total compensation is an estimate based upon base compensation, median retirement fund contributions, and current employer-paid health and related benefit contribution rates (including medical, dental, life insurance, long term disability, and leave). The actual total will vary depending upon each employee's enrollment choices.

Examples of Duties

+ Answers incoming calls; takes messages as appropriate; directs caller to correct individual.

+ Provides information and answers questions within scope of knowledge.

+ Reviews and checks paperwork coming from other divisions or departments for accuracy and completeness; corrects or returns work for correction prior to processing.

+ Resolves errors by researching causes and/or remedies which may require contacting the public, vendors or public and private agencies, groups or individuals.

+ Processes and/or enters data or information in computer system.

+ Compiles and evaluates necessary data to supply a correct, accurate and finished product.

+ Types for production and accuracy; self-composes or edits work of others; takes dictation and/or transcribes; answers correspondence; controls inventory and ordering of supplies; may assist in preparing vouchers and making purchases.

+ Attends and records hearings; computes fees and issues relevant forms within statutory or office policy limitations; receives and issues receipts for payments for licenses, permits, services, etc.

+ Processes tickets and citations.

+ Operates, maintains and makes minor repairs or adjustments and sets up equipment for certain functions; i.e., election and other kinds of office equipment.

+ Performs other related duties as required/assigned.

Minimum Requirements

+ High School Diploma or GED equivalent.

+ Six (6) months of general office work experience.

+ May substitute coursework or training in office practices, secretarial science or other related area for up to six (6) months of the required work experience.

Selection Factors

+ Knowledge of administrative support functions including the operation of standard office machines and equipment including word processing programs and computer terminals.

+ Knowledge of basic English composition, spelling, grammar and other support skills as required by the position.

+ Knowledge of the operations, functions and terminology common to the work applied for.

+ Skilled in communicating effectively both orally and in writing, sufficient to exchange or convey information and to give and receive work direction.

+ Skilled in establishing and maintaining effective working relationships at all organizational levels and with the general public.

+ Skilled in the use of computers and software needed to perform the assigned duties.

+ Ability to develop and maintain effective work relationships with co-workers, supervisors, officials and the general public.

+ Ability to work independently with little or no direct supervision.

+ Ability to work with speed and accuracy in a courteous manner when dealing with the public.

+ Ability to handle routine mathematical calculations quickly and accurately.

+ Ability to use standard office equipment such as phones, copiers, calculators and fax machines.

SPOKANE COUNTY

Employee Benefits Summary

The following is a brief list of benefits available to Spokane County regular employees. Complete information is available from Human Resources Department. This information is subject to change.

PAID TIME OFF

Spokane County Observed Holidays

Up to 10 (ten) paid holidays are observed by Spokane County.

PTO

Non-represented and a select group of represented employees receive a bank of hours that combine both vacation and sick leave into a paid time off bank. There is no waiting period to use this time and it starts out at almost 2 days per month accrual increasing in accrual rates annually for first 5 years.

Vacation

For employees with less than five (5) years of continuous service, the accrual rate is 1 day of vacation each month for a total of 12 days per year. After six (6) months, employees are eligible to take accumulated vacation time. (Please note the vacation time accumulation may vary depending on contract language).

Sick Leave

Sick leave is earned at 1 day per month and can be taken as the days are accumulated.

Other Leaves

Spokane County provides several other paid leaves such as: bereavement leave, jury duty and military duty leave.

INSURANCE BENEFITS

Medical Insurance

Two plans are currently available: Premera Blue Cross (PPO) and Kaiser Permanente (HMO). Spokane County pays 95% of the premium for full-time employees and 90% of the premiums for spouses and dependents. Premiums are deducted each pay period (pay periods: 15th and last day of the month).

2024 Rates:

Premera

Employee Only: $38.04 per month

Employee & Spouse: $149.52 per month

Employee & Family: $209.60 per month

Employee & Child(ren): $136.16 per month

Kaiser:

Employee: $35.92 per month

Employee & Spouse: $140.56 per month

Employee & Family: $196.06 per month

Employee & Child(ren): $128.58 per month

Dental Insurance

Two plans are currently available: Delta Dental of Washington (PPO) and Willamette Dental (DMO). Spokane County pays 95% of the premium for full-time employees and 90% of the premiums for spouses and dependents.

2024 Rates:

Delta Dental Willamette Dental

Employee: $5.74 per month Employee: $5.98 per month

Family: $11.48 per month Family: $11.96 per month

Group Life Insurance

The County provides a $25,000 group life insurance policy to employees. The County provides a $10,000 benefit for those represented by 492, 492CS & 492CL. This benefit is paid in full by Spokane County.

Long Term Disability Coverage

Provides an income protection benefit in the event of a long-term illness or injury at rate of 60% of income up to a maximum of $5,000 per month. Spokane County pays the full premium for this plan. Deputy Sheriff's receive a benefit through their union for disability.

RETIREMENT

Retirement Plan (401a)

Spokane County employees are automatically included in the Washington State Retirement System. Both the employer and the employee contribute to the plan. This retirement plan provides a guaranteed lifetime monthly benefit once vested and eligible for retirement.

Additional Retirement Plan Option (457b)

Employees may supplement their retirement income and save money on taxes by participating in this optional County program. Roth (after-tax) option is also available through this retirement plan.

VOLUNTARY BENEFITS

AFLAC

Supplemental insurance is optional and is provided by AFLAC to help pay for benefits not covered by major medical insurance. The employee pays 100% of the premium.

Travel Assistance

Provides additional travel protections anytime you travel more than 100 miles from home. Includes pre-trip information, emergency ticket replacement, and emergency evacuation coverage. This benefit is paid in full by Spokane County.

Flexible Spending Plan (FSA)

Spokane County sponsors a Section 125 Flexible Spending Account to allow out-of-pocket Medical & Daycare Expenses to be paid with Tax Free Dollars. Premiums are automatically set up pre-tax under the FSA.

Voluntary Term Life Insurance

Voluntary Term Life Insurance is additional optional life insurance provided through The Standard Insurance. New employees are guaranteed up to $50,000 for self and $20,000 for a spouse with no medical underwriting needed.

WORK/LIFE PROGRAMS

Employee Assistance Program

Employees and their family members are eligible to receive free counseling. There are also benefits relating to financial and legal concerns.

Reduced Cost Bus Pass Program

Spokane County participates in a program with STA which discounts bus passes to $5 a month.

Wellness Programs

There are opportunities for nearby exercise programs at reduced cost and education programs around wellness themes including financial well-being, nutrition and stress reduction.

Discounts

There are local and national discounts available to Spokane County employees.

01

Do you have 6 months of general office work experience? (May substitute coursework or training in office practices, secretarial science or other related areas for up to six (6) months of the required work experience.)

+ Yes

+ No

02

Please check the box that applies to your current Union status (if you are not a current Spokane County employee, please select "I am not a Union member").

+ I am in the open position's department and my position is covered by the 1553 collective bargaining agreement

+ I am in another department and my position is covered by the 1553 collective bargaining agreement

+ I am in a position covered by the Master Contract collective bargaining agreement (not 1553)

+ I am in a position covered by another collective bargaining agreement (not 1553 or Master Contract)

+ None of the above apply

Required Question

Employer

Spokane County

Address

824 N Adams Spokane, Washington, 99260

Phone

509-477-5750

Website

http://www.spokanecounty.org/employment