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Job Title: Data Entry Specialist

Job Type: 6 Month Contract to hire

Schedule: On-site (Monday - Friday, 7:30am - 4:00pm)

MUST-HAVE: 10 Key experience & Manual Data Entry

Job Description

Focuses on processing and validating requests for supplies made by specific and assigned client departments to procure requested supplies and create Purchase Orders in accordance with policies. The Buyer II is generally dedicated to purchasing materials and supplies for the OR or Cath Lab, or for purchasing capital equipment across various departments.

Responsibilities

+ Serve as the central point of contact for capital equipment, OR, or Cath Lab purchases depending on the type of hospital, type of client, and complexity.

+ Perform duties of lower-level Buyers as required.

+ Receive requests for purchase orders routed to the Materials Management Department or MMIS system.

+ Review requests for completeness, contract compliance, and conformity to policies and procedures.

+ Enter manual or hardcopy order requests into MMIS system.

+ Process and track bill-only/consignment orders.

+ Work with Accounts Payable to resolve invoice exceptions and manage weekly reports.

+ Process electronic requests or inventory control recommended reorders to create purchase orders within 24 hours of receipt with approved suppliers.

+ Communicate with vendors regarding purchasing supplies, equipment, and service contracts to ensure accuracy of product, price, and delivery terms.

+ Move orders to appropriate contracted suppliers when conversions to new products have been approved.

+ Route orders for medical supplies, expedite open orders, facilitate product substitutions on back-ordered products, and verify pricing against contractual agreements.

+ Respond to end-user requests and confirm emergency orders.

+ Communicate with a wide variety of customers to identify product availability and substitution options.

+ Investigate pricing and back order issues with customers and vendors for resolution.

+ Route messages related to shipping discrepancies to appropriate customer designee.

+ Assist other departments on opportunities to improve product content and cross-referencing.

+ Support the product return process by obtaining appropriate documentation from the vendor.

+ Provide direction and support related to Purchasing policies and procedures.

+ Troubleshoot complaints by end-user departments and help facilitate problem resolution.

+ Work with suppliers to understand and coordinate any site preparation required for equipment installation.

+ Coordinate processing of equipment repairs and obtaining loaner equipment as needed or requested.

Essential Skills

+ Experience in procurement, purchase order management, and buyer purchasing.

+ Proficiency in Microsoft Excel.

+ Customer service experience.

+ Negotiation skills.

+ Experience with old school systems such as manual data entry (black screen green key).

+ Experience with medical management software.

+ 1+ year of 10 Key experience.

+ 1+ year of experience with any ERP system.

+ 1+ year of manual order entry logging.

Additional Skills & Qualifications

+ Bill Only and Refund experience.

Work Environment

The role is based in a new office building in North Central Phoenix, with updated office space. The office hosts about 70 employees, and there is an activity planning committee that conducts monthly events. The team is very close-knit, and there are promotional opportunities based on performance. Initially, the role will be fully onsite, but once brought on permanently, a hybrid schedule will be available. The office is located on the third floor of the building.

Pay and Benefits

The pay range for this position is $30.00 - $31.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Phoenix,AZ.

Application Deadline

This position is anticipated to close on May 2, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.