• Desk Assistant - Office of Academic Support…

    University of Florida (Gainesville, FL)


    Desk Assistant – Office of Academic Support (Federal Work Study Priority)

     

    Work type: Student Ast

     

    Categories: Office/Administrative/Fiscal Support, Student Services

     

    Department: 02080130 - PV-UF PROMISE

     

    Classification Title STU AST NON-CLERICAL & ADMIN

    Job Description:

    The Office of Academic Support (OAS) at the University of Florida is seeking 2–3 reliable and motivated undergraduate students to join our team as Desk Assistants. This position offers a valuable opportunity to gain hands-on administrative and professional experience in a supportive and student-centered office environment.

     

    As the first point of contact for students, staff, and campus visitors, Desk Assistants play a key role in ensuring that the office operates smoothly and efficiently.

    Responsibilities:

    + Provide excellent customer service by greeting and checking in students, guests, and visitors at the front desk.

    + Answer, screen, and route phone calls, respond to voicemails, and manage incoming emails.

    + Open and unlock office areas and classrooms at the start of the day; assist with general facility upkeep.

    + Ensure all areas—including the front desk, lobby, study and tutoring spaces, storage rooms, conference room, and common offices—are organized, clean, and welcoming.

    + Monitor and restock office supplies as needed; assist with receiving and distributing mail and packages.

    + Perform basic data entry, assist with report preparation, and update spreadsheets and office databases as directed.

    + Manage and track office inventory under the supervision of the administrative staff.

    + Support with marketing and communications tasks, such as posting flyers, assembling outreach materials, and printing documents.

    + Complete additional operational tasks such as watering plants, wiping down surfaces, moving supplies, and maintaining the cleanliness of shared areas.

    + Occasionally assist with event setup, scheduling support, or special projects related to student services.

    Expected Salary:

    $13.00 per hour

    Minimum Requirements:

    + Must be a currently enrolled UF undergraduate student. Priority given to those with Federal Work Study (FWS) eligibility.

    + In good academic standing with a minimum 2.0 GPA

    Preferred Qualifications:

    + Punctual, dependable, and detail-oriented.

    + Professional, courteous, and customer-service oriented.

    + Strong verbal and written communication skills.

    + Ability to manage time effectively, prioritize tasks, and work independently.

    + Comfortable working in a fast-paced environment with changing priorities.

    + Proficient in Microsoft Office Suite (Word, Excel, Outlook); familiarity with Adobe, Canva, MS Teams and other software is a plus.

    + Quick learner with a positive attitude, adaptable and open to feedback.

    + Previous administrative, customer service, or front desk experience preferred but not required.

    Special Instructions to Applicants:

    + Must be available to begin employment during Summer C, with preference given to those who are also available for Fall and Spring semesters.

    + Applicants should upload the following by 11:55 p.m. (ET) on the posting end date:

    + Current resume

    + Documentation of Federal Work Study award

    + Copy of Summer C class schedule

     

    Application must be submitted by 11:55 p.m. (ET) of the posting end date.

     

    Health Assessment Required:No

     

    Advertised: 25 Apr 2025 Eastern Daylight Time

     

    Applications close: 25 May 2025 Eastern Daylight Time