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Acad Program Coord - Biological Sciences

POSITION DETAILS

The Academic Program Coordinator will report to Admin Specialist (HE Assistant). This role is crucial in facilitating effective

communication between students and faculty, particularly within the Biology major, and in supporting students' academic

success through a variety of administrative and advisory functions.

In addition to cuny title overview, responsibilities include the following:

- Serve as a primary point of contact for current and former students, faculty, and staff, addressing inquiries via phone,

email, and in-person regarding academic policies and resolving issues.

- Facilitate communication between students and faculty advisors to enhance understanding and engagement within the

Biology major.

- Assist students with the completion of forms and requests to administrative offices such as the Bursar and Registrar,

ensuring clarity and accuracy.

- Address course registration issues, including obtaining special permissions, requisite approvals, and facilitating waiver

requests to ensure a smooth registration process.

- Maintain accurate records for Change of Grade forms; gather necessary documentation for transfer credit evaluations

and monitor the evaluation process to provide timely updates to students.

- Help coordinate course scheduling and ensure students have access to essential registration information and textbook

details.

- Assist in maintaining and updating departmental course rosters to ensure accurate tracking of course offerings and

enrollment.

- Support the management of departmental databases related to curriculum, major lists, and student records through

data entry, organization, and regular updates.

- Assist in organizing and administering departmental student engagement activities, such as workshops and seminars, to

promote academic success and community building.

- Provide general academic advisement to students in the Biology major, helping them navigate their academic paths

effectively.

- Contribute to the development of training materials and workshops to support new faculty in understanding academic

advising processes.

- Supervises part-time college assistants and work-study students assigned to assist with relevant duties.

-Drafts advising notices and other related correspondence on behalf of the department.

QUALIFICATIONS

Bachelor's Degree required.

CUNY TITLE OVERVIEW

Provides basic operational and analytical support related to a College's specialized academic program.

- Supports the directors and managers with orientation preparation, student advisement regarding program requirements, and providing basic information about financial aid and registration

- Manages office records including faculty files; prepares reports and surveys; collects and maintains statistical data on program activities

- Serves as liaison to various College offices to provide service delivery and appropriate referrals to students

- Collects and reviews syllabi to ensure compliance with standards

- Serves as resource person for students and faculty regarding program policies and procedures

- May supervise office operations and/or monitor department budget

- Performs related duties as assigned.

Job Title Name: Academic Program Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience ($68,245 - $86,188).

CUNY’s benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and

professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans,

tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic,

arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in

one of the greatest cities in the world.

HOW TO APPLY

Applications must be submitted online by accessing the CUNY Portal on City University of New York job website www.cuny.edu/employment or https://cuny.jobs/ and following the CUNYfirst Job System Instructions. To search for this vacancy, click on Search Job Listings, select More Options To Search For CUNY Jobs and enter the Job Opening ID number.

Click on the "Apply Now" button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account.

Please have your documents available to attach into the application before you begin. Please note that the required material must be uploaded as ONE document under CV/ Resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters – also DO NOT USE SYMBOLS (such as accents (é, è, (â, î or ô), ñ, ü, ï, –, \_ or ç)).

Incomplete applications will not be considered.

Please include:

• Cover Letter or Statement of scholarly interests

• Curriculum Vitae/ Resume

• Names and contact information of 3 references

Upload all documents as ONE single file-- PDF format preferred.

CLOSING DATE

The search will remain open, and screening and review of applications will be ongoing-- until the position is filled. The committee will begin reviewing complete applications on May 26, 2025. Applications submitted after the deadline will only be considered if the position(s) remain open after initial round.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

30073

Location

Hunter College