• Real Estate Administrator

    Healthpeak Properties, Inc. (San Diego, CA)


    POSITION RESPONSIBILITIES

    Healthpeak is seeking a Real Estate Administrator to join our on-site lab and life science property management team. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and client/owner relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts. Job responsibilities include but are not limited to:

     

    + Answer management phones and assist with tenant needs

    + Respond to inquiries by providing routine information and or taking and delivering messages

    + Receive, distribute, and review all purchase orders, track purchase orders in Workspace, alert management of any problems or unresolved purchase orders, and run monthly reports

    + Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc

    + Maintain inventory of office supplies and property staff directory.

    + Monitor outside vendors for compliance of contracts and certificates of insurance

    + Assist with preparing and administering service agreements

    + Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents

    + Responsible for accounts payable, accounts receivable and reporting

    + Organize and code invoices

    + Assist Chief Engineer with update of electrical analysis worksheet as utility invoices are received

    + Responsible for issuing Purchase Orders (POs), tracking, and assigning the POs to invoices as they are processed for payment

    + Compiling and reviewing Tenant Billings and other miscellaneous charges

    + Provide management team with aged delinquency reports and send delinquency letters

    + Attendance is an essential function of the job and is required in-office five (5) days per week

    POSITION REQUIREMENTS

    + Must have a high school diploma or GED at minimum, associate or bachelor’s degree preferred

    + Previous exposure to commercial property management preferred

    + Experience with MRI and Yardi software preferred

    + Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases

    + Possess professional demeanor and excellent interpersonal and customer service skills

    + Have access to reliable transportation and maintain a valid driver's license

    + Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook

    + Excellent communication skills, both verbal and written

    + Ability to work independently

    + Competitive benefit package and pay rate commensurate with experience: $26.44 - $28.84/hour, plus generous cash incentives

     

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