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Description We are looking for an experienced and detail-oriented Executive Assistant to provide comprehensive support to the Executive Director and senior leadership team. This Contract-to-permanent position offers an exciting opportunity to work with a leading non-profit organization in Jacksonville, Florida. The ideal candidate will demonstrate exceptional organizational and communication skills to ensure seamless day-to-day operations and high-level administrative functions.

Responsibilities:

• Manage the Executive Director’s calendar, including scheduling meetings, appointments, and travel arrangements with precision and discretion.

• Draft, review, and organize correspondence, reports, presentations, and other documents.

• Coordinate and facilitate meetings and events, including preparing agendas, materials, and minutes.

• Act as a liaison between senior leadership and external stakeholders, including members, partners, sponsors, and board members.

• Oversee office operations, ensuring smooth daily functionality and efficient resource management.

• Arrange travel and accommodation for senior leadership and staff as needed.

• Assist in tracking expenses, processing invoices, and managing budgets for the Executive Office.

• Support special projects and initiatives by coordinating tasks, timelines, and deliverables.

• Maintain confidential records, files, and documents with a high level of accuracy.

• Utilize virtual meeting platforms such as Zoom and Microsoft Teams to facilitate both in-person and remote engagements. Requirements • Bachelor’s degree preferred, with 3-5 years of experience as an Executive Assistant, ideally within a non-profit or similar environment.

• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.

• Experience with virtual meeting platforms such as Zoom, Microsoft Teams, and Cisco Webex.

• Strong organizational and time-management skills, with the ability to prioritize multiple tasks effectively.

• Outstanding written and verbal communication skills, with a keen attention to detail and professionalism.

• Demonstrated ability to handle confidential information with discretion.

• Familiarity with tools such as ADP, Concur, CRM systems, and Kronos Timekeeping is a plus.

• A proactive mindset with problem-solving capabilities and the ability to anticipate needs. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .