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Description

We are looking for a detail-oriented and proactive Administrative Coordinator to join our team on a long-term contract position based in Greater Philadelphia, Pennsylvania region. As an Administrative Coordinator. you will provide critical administrative support to a college department and its chairperson, ensuring smooth day-to-day operations. This opportunity is perfect for an Administrative Coordinator who thrives in a dynamic environment and enjoys managing multiple priorities with precision.

What you get to do every single day:

• Oversee and maintain the department calendar using Google Calendar, ensuring all appointments and events are well-organized.

• Schedule and coordinate meetings, including preparing agendas and ensuring necessary materials are available.

• Assist with travel arrangements by collaborating with third-party travel vendors and managing travel details.

• Compile and submit expense reports by gathering receipts and ensuring accuracy in financial documentation.

• Monitor attendance records, verify timesheets, and submit payroll information in a timely manner.

• Coordinate schedules for work-study students, ensuring efficient allocation of time and resources.

• Organize and maintain department files, mail, research materials, and electronic records for easy accessibility.

• Track office inventory levels and place orders for supplies while adhering to budget guidelines.

• Perform additional administrative tasks and contribute to special projects as assigned by the department.

• Communicate effectively with internal and external stakeholders to support departmental goals.

Requirements

Other requirements for the Administrative Coordinator position include and are not limited to:

• At least 1+ years of experience in an administrative support role, demonstrating strong organizational skills.

• Proven ability to take initiative and manage multiple tasks with minimal supervision.

• Exceptional written and verbal communication skills, with attention to detail.

• A positive and approachable demeanor, fostering a collaborative work environment.

• Proficiency in Google Calendar and Google Office Suite for scheduling and documentation.

• Familiarity with tools such as ADP, Concur, and CRM systems is preferred.

• Experience with budget processes and calendar management is highly desirable.

• Ability to handle inbound calls and provide clear and precise communication with stakeholders.

Interested candidates should reach out to Hayley Master at 215.568.4580 and reference JO# 03720-0013212137

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .