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Accounting Specialist I/II - Accounts Payable

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Accounting Specialist I/II - Accounts Payable

Salary

$16.79 - $23.78 Hourly

Location

2401 Market St. Baytown, TX

Job Type

Full Time

Job Number

25-00112

Department

FINANCE

Opening Date

04/28/2025

+ Description

+ Benefits

+ Questions

Job Summary

Join our dynamic finance team as an Accounting Specialist I/II where you'll play a key role in processing invoices, reconciling accounts, and ensuring timely payments. We’re looking for a detail-oriented professional who thrives in a collaborative environment and is passionate about accuracy and efficiency. If you’re ready to grow your career with a supportive team and make a meaningful impact, apply today!

This position involves reviewing all invoices for appropriate documentation and approval prior to payment. The details of this assignment include matching sorting and disturbing of incoming mail, matching invoices to P.O. 's for payment processing, and prioritizing invoices and check requests accordingly. This role would need to audit and match invoices to checks, ensure all signatures are properly registered, and finish with proper distribution of checks. Accurate accounts payable vendor maintenance and logging of data including: response to all vendor inquiries, reconciliation of vendor statements including research and correction of discrepancies. Additional vendor maintenance duties include ensuring that all vendor invoices are paid promptly, reviewing vendor account schedules for past due invoices, streamlining of the accounts payable process, and managing year-end 1099 functions. Procurement card payments will be processed and audited in this role as well as providing assistance in the month end closing. Maintaining thorough and accurate files and documentation, in accordance with City policy and generally accepted accounting practices, is an essential function in this position.

Duties

+ Audits invoices, purchase orders, requisitions, and receiving reports for accuracy and processing. Reviews source documents for coding errors and corrections. Resolves source document errors with outside vendors and other departments.

+ Assists City departments with review and analysis of departmental charges.

+ Inputs payment data into the computer and verifies accuracy from edits. Prints account payable checks and reports for departments weekly. Reviews exception reports detailing budget overruns.

+ Enters cash receipts summary reports into the system and organizes cash receipt documentation.

+ Distributes mail, checks and reports.

+ Maintains system vendor files. Interprets IRS regulations and determines 1099 status of vendors. Maintains accounts payable records and supporting documentation.

+ Reconciles travel authorizations and expense reports. Verifies and processes payments for utility services provided to the City.

+ Updates fixed asset subsystem and reconciles subsystem balances with general ledger.

+ Performs all other duties as assigned.

Minimum Qualifications

Required:

+ High School Diploma or equivalent (GED).

+ Two years Accounts Payable experience OR equivalent combination of education and experience.

Preferred:

+ Bilingual in English/Spanish

Knowledge, Skills and Abilities

Ability to multitask, establish priorities, work independently, and maintain organization. Work requires continual attention to detail in entering, reconciling, data entry and proofing data and materials. Knowledge of business machine operations, personal computers and related software, and accounting processes. Must have a high level of interpersonal skills to handle sensitive and confidential situations with both internal and external customers. Must have the ability to use sound judgment when making decisions involving customer accounts and communicating with vendors and staff. Must possess excellent time management and organizational skills. Position continually requires demonstrated poise, tact, and diplomacy. Ability to get along appropriately with co-workers and the public.

Here at the City of Baytown, in recruiting for our team, we welcome the unique contributions that you bring. We strive to provide a workplace where differences are honored, with a workforce that reflects the diversity of the people we serve.

Attendance is an essential function of this position. The City reserves the right to require an employee in this position to work overtime. This position provides services or performs duties for the benefit of the general public during emergency situations. These may include services or duties different from those performed in the usual course and scope of your job. In the event of an evacuation, the incumbent in this position may be required to remain to perform needed services.

Overall Position Strength Demands

Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

To promote health and wellness, we provide a comprehensive benefits program (listed below) to meet the needs of you and your family. Our goal is to help you live and work well – 365 days a year.

Medical

+ United Healthcare

+ Effective the first day of the month following 30 days of employment

+ Annual Deductible (Network) $750 Indiv/$2,250 Family

+ In-Network Benefit 80%/20% after plan deductible

+ $50 co-pay (general visit)

+ RX - $10 Generic/$40 Formulary/$75 Non-Formulary

+ Flexible Spending Accounts: Healthcare and Dependent Care expenses

+ FREE virtual visits

Dental

+ Cigna Dental PPO & DHMO

+ Effective the first day of the month following 30 days of employment

+ Preventative & diagnostic covered at 100%

+ Annual Deductible: $50/Indiv (Cigna PPO) - No annual deductible for Cigna DHMO

Vision

+ Superior Vision

+ Effective the first day of the month following 30 days of employment

+ In-Network exam co-pay $10 & $25 materials co-pay

+ Frames: $140 Allowance - Contact Lenses: $160 Allowance

Holistic Health & Wellness

+ Employee Wellness Center offering FREE primary care medical treatment for employees & dependents on the Medical plan

+ FREE access to gyms, Shipt, and Walmart+ through our employee medical insurance

+ Gym partnership with Lee College Wellness Center & swimming pool for $58/year

+ Employee Assistance Program providing employees and their household family members up to 8 FREE counseling sessions per issue per year, legal and financial assistance, will generator tools, and more!

+ Sick Leave Pool providing participants additional paid sick time if accruals are exhausted.

+ SmartDollar: free online program providing tips and tools from Dave Ramsey for getting out of debt and building good saving practices

Retirement

+ Texas Municipal Retirement System:

+ 7% employee contribution with a 14% employer match

+ 5 year vesting

+ Retirement Eligibility: 20 years of service/any age - or - 5 years of service/at least age 60

+ FREE Life Insurance coverage up to 1X your base annual salary

+ MissionSquare and Roth IRA plans: additional voluntary employee participation

Disability Insurance

+ Equitable:

+ Long-term Disability: voluntary elected coverage. Pays 60% of monthly earnings up to $8,000 per month up to social security age, depending on the disability

+ Short-term Disability: voluntary elected coverage. Pays 60% of weekly earnings up to $1,000 per week for up to the first 13 weeks of a disability

Training and Tuition Assistance

+ The HUB Employee Training Center: we invest in you by equipping you with the knowledge and skills needed to live out our Purpose and Core Values

+ Access to funding up to $1,500 per semester or $3,000 per year for tuition toward courses that are job-related or will enhance your work performance

Generous Paid Sick, Vacation, & Holiday Leave

+ 10 holidays per year and one personal employee day per year

+ 15 days sick leave per year

+ Starting at 10 days of vacation per year; up to 25 days per year

+ Sick and Vacation hours roll over annually up to the maximum limit

+ 15 days Paid Parental Leave

To explore all of the benefits we offer, please visit: https://baytownbenefits.com/

01

Which of the following best describes your highest level of education?

+ High School Diploma/GED

+ Associate's Degree

+ Bachelor's Degree

+ Master's Degree or Higher

+ None of the above

02

How many years of accounts payable experience do you have?

+ Less than 1 year

+ 1 year

+ 2 years

+ 3 years

+ 4 years

+ 5+ years

+ None of the above

03

How many years of customer service or general office experience do you have?

+ Less than 1 year

+ 1 year

+ 2 years

+ 3 years

+ 4 years

+ 5+ years

+ None of the above

04

Please briefly describe your education and experience as it relates to this position.

05

If you are bilingual in which language are you most proficient?

+ I am not bilingual

+ Spanish

+ Vietnamese

+ Chinese

+ French

+ Urdu

+ Other

+ American Sign Language

Required Question

Employer

City of Baytown

Address

2401 Market Street Baytown, Texas, 77520

Phone

281-420-6520

Website

http://www.baytown.org

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