• Fiscal Assistant II

    University of Florida (Gainesville, FL)


    Fiscal Assistant II

     

    Work type: Staff Full-Time

     

    Categories: Office/Administrative/Fiscal Support

     

    Department: 07700100 - HO-HOUSING OFFICE

    Classification Title:

    Fiscal Assistant II

    Job Description:

    Serve as the departmental cashier

     

    + Serve as the initial point of contact for all walk-in traffic regarding financial matters assisting residents and visitors, explaining policies and/or procedures, and providing appropriate university resources as needed; manage shared inboxes and ensure communication is handled in the most appropriate manner and/or routed appropriately

    + Responsible for receiving and processing cash, credit card, and check deposits across the various financial systems

    + Responsible for maintaining a petty cash box, including counts of each denomination, generating change funds, and maintaining proper internal controls in cash operations

    + Responsible for updating all tax reports for the department

     

    Manage Conference Services accounts receivable

     

    + Responsible for managing all collection efforts for conference services invoices, specifically guest housing, summer camps and conferences, and event reservations; interpret and resolve complex issues

    + Responsible for maintaining detailed up-to-date records of all transactions related to Conference Services across various financial systems

    + Responsible for developing and managing payment plans for clients upon request

     

    Assist with billing and collections

     

    + Responsible for billing of rent charges and adjustments; research and resolve account transaction issues

    + Assists in generating and managing all non-rental housing charges, including area damage fees, cancellation fees, and utility charges

    + Assists in the collection efforts for housing rental and non-rental charges

    + Ensure collections are in compliance with UF finance and accounting policies and procedures, particularly those related to cash collection, student receivables and financial aid systems.

     

    Responsible for general administrative duties

     

    + Manage the checkout process of Publix cards to departmental staff

    + Assist with ensuring department policies and procedures are comprehensive, up-to-date, and in compliance with university policies, procedures, and deadlines; maintain and distribute accounts receivable financial policies and procedures as directed

    + Ensure compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance

    + Develop and maintain an effective filing system for financial related documentation; files should be organized, cross-referenced as needed, and up-to-date

    + Responsible for maintaining the physical files and disposing of records per established records retention policies.

    + Attend appropriate training or workshops to keep current on rules, regulations, and policies relating to the essential functions of the job.

     

    Develop reports, handle special projects, tasks, and other duties as assigned

     

    + Serve on Division of Student Life or University of Florida committees as needed

    Expected Salary:

    $18.00-$19.00 per hour

    Minimum Requirements:

    High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.

    Preferred Qualifications:

    Education & Experience

     

    + Education or experience in Finance, Accounting, or Business Administration preferred

    + Minimum three years experience with fiscal matters

    + Knowledge of UF Finance and Account procedures, specifically related to cash collections

    + Knowledge of UF’s Student Receivable and Financial Aid Systems

     

    Skills

     

    + Proficiency with computers, basic software applications (e.g. Microsoft Office Word, Excel, PowerPoint, Outlook)

    + Working knowledge of PeopleSoft Student Financial and Elavon Hosted Payment Page

    + Demonstrated proficiency with communication skills (verbal and written)

    + Excellent customer service and interpersonal skills

     

    Abilities

     

    + Ability to plan, organize, and coordinate work assignments

    + Ability to work independently and efficiently with minimum supervision and personal initiative

    + Ability to be detail-oriented and accurate with work assignments

    + Demonstrated ability to function effectively in a fast-paced environment with frequent interruptions

    + Demonstrated ability to handle multiple projects or tasks simultaneously

    + Demonstrated ability to understand, interpret, and apply rules, regulations, policies, and procedures

    + Demonstrated ability to work as part of a team in a multi-faceted environment

    Special Instructions to Applicants:

    + In order to be considered, you must upload your cover letter and resume.

    + This requisition has been reposted. Previous applicants are still under consideration and need not apply.

    + Application must be submitted by 11:55 p.m. (ET) of the posting end date.

     

    Health Assessment Required: No

     

    Advertised: 28 Apr 2025 Eastern Daylight Time

     

    Applications close: 19 May 2025 Eastern Daylight Time