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Our UPMC St. Margaret Human Resources team has an exciting opportunity available as a Senior Human Resources Assistant. This is a fantastic opportunity to start your human resources career and learn from a collaborative team of HR professionals!

In this role, the Senior Human Resources Assistant will independently provide administrative support services to all team members in the UPMC Human Resources department. They'll play an integral role in the delivery of employee relations support by autonomously executing tasks such as employee file maintenance, data entry of confidential personnel information, running licensure and compliance reports, preparation for hospital HR initiatives, and assisting with other projects as needed. Additionally, they may help answer phones, greet visitors, and provide onboarding support for new employees.

This is a regular, full-time position that works between 7:30am-4:00pm onsite at UPMC St. Margaret. The ideal candidate is detail-oriented and enjoys completing a variety of tasks. Additionally, they are a strong communicator and experienced in Microsoft Excel. If this sounds like a fit for you, apply online today!

Responsibilities:

+ Assist leadership with processing expenses, screening calls, calendar management, scheduling meetings, booking conference rooms, taking meeting minutes, and processing expenses.

+ Provide support with ordering of office supplies, reviewing and organizing incoming mail, assist with filing/printing/copying/faxing items in a timely manner.

+ Manage HR email service account and delegate questions to appropriate HR representative as needed. Act as department receptionist by answering HR office telephone line and greeting visitors.

+ Send documents to the HR Scan Center to be added to FileNet (electronic employee record).

+ Facilitate exit interview process: schedule appointments, prepare and send exit interview emails, and compile exit interview results and share as appropriate. Keep updated spreadsheet of all exit interview activity.

+ Assist with timely data entry of licenses, certifications, clearances, and corrective action.

+ Run complex queries for tracking and compliance purposes. Reports include but are not limited to licensure reports, COGNOS turnover reports, and annual mandatories reports.

+ Provide clerical and administrative support to the HR Director, HR Consultants, and others as assigned.

+ Respond to human resources questions and requests from employees or direct them to other human resources staff or UPMC resources as appropriate.

+ Participate and assist with coordinating Business Unit events and HR programs or initiatives.

+ High school diploma or equivalent required and three years of progressively responsible administrative experience required (preferably in a human resources environment).

+ OR Bachelor's degree in Human Resources, Business, or related field required

+ OR successful completion of the UPMC Summer Associate Program/Pittsburgh Fellows Program required.

+ Ability to use Microsoft Office products including Outlook, Word, and Excel.

+ Proficiency in administrative skills, organizing and setting priorities, maintaining confidentiality, and customer service skills.

Licensure, Certifications, and Clearances:

+ Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran