• Administrative Assistant II | Front Desk Manager

    Texas State University (San Marcos, TX)


    Posting Information

     

    Posting Number2025427

     

    Posting/Functional TitleAdministrative Assistant II | Front Desk Manager

     

    University Pay Plan TitleAdministrative Asst II

     

    LocationSan Marcos

     

    DepartmentEducation Advising Center

     

    Recruitment TypeOpen to All

     

    Job TypeFull-Time

     

    Funding SourcePermanent

     

    Monthly Salary$3,167.00

     

    Job CategoryNon-Exempt

     

    Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

     

    + Strong writing ability and acute attention to detail, as demonstrated in a grammatically-correct, articulate, and concise cover letter specifically addressed to the “Education Advisor Search Committee”.

    + Working knowledge and ease at working with common office software applications.

    Preferred Qualifications

    + Experience in a supervisory or leadership role

    + Experience in customer service

    + Experience having responsibility involving purchasing, budget, and/or inventory

    Job Description

    Responsible for providing general administrative and clerical support to College of Education Advising Center and in-person oversight of front desk, lobby, phone, and appointment booking processes, including supervision of student worker staff to support front desk processes.

    Job Duties

    + Customer Service: in consultation with the Advising Center Director, ensure outstanding customer service is provided to students and guests that visit or contact the College of Education Advising Center.

    + Management of Student Workers: hire, train, schedule and report time, supervise, support, and address personnel issues so that performance is maximized.

    + Communication: intake, outreach, and tracking of select student inquiries so that assistance is provided in a timely manner; interact with advisors, departmental staff, dean’s office, and other university offices; attend and participate in meetings, trainings, and professional development activities.

    + Record Keeping: coordination of scanning/indexing electronic files so that documentation is organized and up to date.

    + Budget: assist supervisor with monitoring, updating, and analyzing the allocated budget for the College of Education Advising Center; navigate one-time and recurring purchasing processes; monitor office inventory.

    + Physical Office: coordinate opening and closing of office, facilitate requests to Facility Services for repairs and general upkeep.

    + Special Projects: as assigned by supervisor.

    Additional Information to Applicants

    If given the opportunity to interview for the position, must be an exceptional communicator both verbally and non-verbally. Candidate should be able to clearly express how any prior work or life experiences, along with personal strengths and/or values, relate to the position.

     

    Job Open Date04/28/2025

     

    Job Close Date (posting closes at midnight)05/12/2025

     

    Open Until FilledNo

     

    Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday

     

    Normal Work Hours Start8:00AM

     

    Normal Work Hours End5:00PM

     

    Posting NoticesYou will be required to electronically attach a resume and cover letter to your application.

     

    Legal and Required Notices

     

    Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.

     

    Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

     

    Why work @ Texas State?

     

    • Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!

    • Generous paid time off: vacation, holidays, sick days and many more!

    • Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program

    • Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.

    • An inclusive Bobcat community: join our many social networks offered on and off-campus

    • Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

     

    By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, welcoming, and growing universities in the nation.

     

    Quick Linkhttps://jobs.hr.txstate.edu/postings/52480

     

    Applicant Document